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PC-SIG Diskette Library (Disk #3341)
[PCjs Machine "ibm5170"]
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FEATURES.TXT
.RRL !! ! ! ! ! ! ! ! R
DESCRIPTION 1
Contacts Unlimited is a contacts database system with context-sensitve
help that allows for an unlimited number of contacts for any one
company whether it be one or ten thousand. Many other features.
Requires DOS 3.3, 640K RAM and HD.
DESCRIPTION 2
Contacts Unlimited is a contacts database system with context-sensitve
help that allows for an unlimited number of contacts for any one
company whether it be one or ten thousand. Companies can be placed in
up to 4000 categories. Companies can be seen in either Company or
Category order. Shows all contacts of company selected on screen at
one time with full name, title and extension. Produces Form Letters
and labels. Auto dialling for company selected or direct dial contact.
Requires DOS 3.3, 640K RAM and HD.
DESCRIPTION 3
MAIN FEATURES OF CONTACTS UNLIMITED
* Allows for unlimited number of contacts for any one company whether
it be one or ten thousand.
* Companies can be placed in up to 4000 categories.
* Companies can be seen in either Company or Category order.
* Shows all contacts of company selected on screen at one time with
full name, title and extension.
* Contact within company can be searched by surname.
* Short "memory booster" notes can be added for each company.
* Short "memory booster" notes can be added for each contact within a
company.
* Form letters can be printed for
1. Single contact within a company.
2. All contacts within a company.
3. All contacts for all companies.
4. All contacts for companies within a certain category.
* A single address can be printed straight on to an DL or C5 envelope.
* Self adhesive labels can be printed for
1. Single contact within a company.
2. All contacts within a company.
3. All contacts for all companies.
4. All contacts for companies within a certain category.
* Auto dialling for company selected or direct dial contact.
* Multi-user
* Ease of use. Short learning curve.
FILES.TXT
List of Contact UnLimited Files
PALETTE HLP 6 10-07-92 4:48p Help File
LETTERS NTX 2048 08-07-92 4:57p Index for Form Letters
CATEGORY DBF 150 09-06-92 2:55p Category Database
CATEGORY NTX 2048 09-06-92 2:55p Category Database Index
COMPANY NTX 2048 25-06-92 9:05a Company Database Index
COMPCAT NTX 2048 25-06-92 9:05a Company Database Index
COMPDELT NTX 2048 25-06-92 9:05a Company Database Index
CONTDELT NTX 2048 25-06-92 9:05a Contact Database Index
DELTCAT NTX 2048 09-06-92 2:55p Contact Database Index
LET_DELT NTX 2048 17-06-92 2:41p Index for Form Letters
PHONE NTX 2048 25-06-92 9:05a Company Database Index
CATZIP NTX 2048 25-06-92 9:05a Contact Database Index
REFSUR NTX 2048 25-06-92 9:05a Contact Database Index
SURNAME NTX 2048 08-06-92 1:36p Contact Database Index
ZIPCODE NTX 2048 25-06-92 9:05a Company Database Index
CONTACT DBF 387 25-06-92 9:05a Contact Database
COMPANY DBF 515 26-06-92 11:26a Company Database
REF DBF 460 30-06-92 11:27a Presets Database
FM_LETS DBF 131 08-07-92 4:50p Form Letters Database
FM_LETS DBT 512 08-07-92 4:50p Form Letters Memo File
CU EXE 430080 21-07-92 8:53a Contacts Unlimited Program
HELP DAT 62311 21-07-92 10:13a Context-Senstive Help File
24 file(s) 521176 bytes
GETSTART.TXT
.po 0
SHORT NOTES ON CONTACTS UNLIMITED Version 1.0
MAIN FEATURES
* Allows for unlimited number of contacts for any one company
whether it be one or ten thousand.
* Companies can be placed in up to 4000 categories.
* Companies can be seen in either Company or Category order.
* Shows all contacts of company selected on screen at one
time with full name, title and extension.
* Contact within company can be searched by surname.
* Short "memory booster" notes can be added for each company.
* Short "memory booster" notes can be added for each contact
within a company.
* Form letters can be printed for
1. Single contact within a company.
2. All contacts within a company.
3. All contacts for all companies.
4. All contacts for companies within a certain category.
* A single address can be printed straight on to an DL or C5
envelope.
* Self adhesive labels can be printed for
1. Single contact within a company.
2. All contacts within a company.
3. All contacts for all companies.
4. All contacts for companies within a certain category.
* Auto dialling for company selected
* Multi-user
* Ease of use. Short learning curve.
INSTALLING AND SETTING UP CONTACTS UNLIMITED
Please follow carefully the instructions listed before for
trouble free installation of Contacts Unlimited. For any
further information refer to the on-line help by pressing <F1>
from anywhere inside Contacts Unlimited.
INSTALLATION
1. Place disk in drive A:
2. At A: prompt, type "install" and press <Enter>.
3. You can install Contacts Unlimited on any drive by
changing the destination drive. Press <Enter>.
4. Contacts Unlimted will now self-install.
5. Answer Yes to change Autoexec.bat and Config.sys files.
6. If the last command in your autoexec.bat file is a menu
command, you will need to move the line "SET CLIPPER=F45"
above the menu command.
SETTING UP CONTACTS UNLIMITED
At the \CU prompt type "cu" and press <Enter>.
SETTING DATE FORMAT
If you are using Contacts Unlimited outside of the United
States then you may want to change the date format from U.S.
(m/d/y) to British format (d/m/y). At the Company Search screen
press <F10>. The options menu will now appear. Select Set Date.
Now select date format required. After selecting the date
format, a message will appear informing you that Contacts
Unlimited will now restart.
SETTING UP CATEGORIES
With the initial installation, there are a small number of
categories included in the category database. You will probably
need to change them to suit your own type of business. Now is
the time to do it. Take your time in selecting the catogories
you are going to use, not only for the present time but also
for future needs. For example, say at present you only use
distributors within your own country, but in the future you
intend to distribute your products overseas some time in the
forseeable future. Now is the time to set up categories for
your local distributors and your planned overseas
distributors. A little time spent now can save many hours in
the future. For further information refer to the on-line help
"Categories, Updating".
PRINTING MANUAL
Turn your printer on making sure that you have plenty of paper.
At the A: prompt, type MANUAL then press <Enter>. The manual
will now be printed.
*********************************
Below are a small number of extacts from the manual which
should be read before entering any data in Contacts Unlimited.
Categories, Updating
You cannot delete or change a category if there are any company
records with the same category. You must first change all
company categories to a different category. To add, change or
delete a category, at the Company Search screen press <F4>. A
pop-up menu will appear and a box containing the categories
will also appear. To add a category press <F2> and enter the
new category. To change a category press <F4>. If there are
Company records with the same category as the one you want to
change then a message will appear informing you that you will
have to change all of the company records before you can change
the category required. This is done so that the Company records
are always maintained in correct category order. In order to do
this you first need to create a new category, change all the
Company records to the new category and then delete the old
category. To delete a category press <F6>. If there are Company
records with the same category as the one you want to delete
then you will have to change all of the company records before
you can delete the category required. This is done so that the
Company records are always maintained in correct category
order.
Companies without contacts
If at all possible, it is best to try and obtain at least one
contact before sending any mail to a company. A fully
personalized letter will nearly always be opened if only for
curiosity sake. There will always be times when is not possible
to obtain the required information. In this case, enter the
company information in the company database, and in the
contacts database, enter "Manager" in the Position field and in
the salutation field, enter either "Sir" or "Sir/Madam". This
should at least make any mail look presentable if you are using
a standard form of letter. By filling in the Salutation field,
you will not print any odd looking form letters with nothing
after the "Dear".
Contacts without companies
If you have a data entry for a person which has no registered
company then enter the Company field with Surname, First-name.
e.g. 'Keir, Mr Ian'. Make sure that there is a comma between
the Surname and First-name. When the form letter or label is
printed out then the Surname, First-name will be reversed. You
may add a record in the Contacts Database. If you do, leave the
Title, First-name and Surname fields empty but fill in the
Position and Salutation fields and optionally any of the other
fields as required. If you do not fill in the Position field
then when you press <F3> to go to the Contacts database, then
nothing will be visible even though there is a record. By
filling in the Salutation field, you will not print any odd
looking form letters with nothing after the "Dear".
MANUAL.DOC
SECTION ONE
DISCLAIMER
ABIS Software hereby disclaims all warranties relating to this
product, whether express or implied, including without
limitation any implied warranties of merchantability or fitness
for a particular purpose. ABIS Software cannot and will not be
liable for any special, incidental, consequential, indirect or
similar damages due to loss of data or any other reason, even
if ABIS Software or an authorized ABIS Software agent has been
advised of the possibility of such damages. In no event shall
the liability for any damages ever exceed the price paid for
the license to use software, regardless of the form and/or
extent of the claim. The user of this program bears all risk
as to the quality and performance of the software.
LICENSE
Contacts Unlimited is a Shareware product and is made available
to the general computing public as such for evaluation. Users
are licensed to operate Contacts Unlimited on their personal
computers for the purpose of test and evaluation on a trial
basis for a period of 30 days. If the user decides the program
is not of sufficient merit to warrant purchase through
registration with ABIS Software, the program should be removed
from the user's personal computer. Otherwise, if the program
is deemed useful and the user has used or intends to use it,
registration with ABIS Software is required.
Registered users are those users that elect to pay for Contacts
Unlimited and register by payment with ABIS Software. By
virtue of registration and payment for the program, registered
users are granted a license to continue to utilize the program
on their personal computer for as long as they choose. This
license authorizes the user to use the program on any personal
computer system he or she may own so long as the program is
operated on only one computer system at a time.
Site licenses for use of Contacts Unlimited on multiple
computers are available upon request at a reduced fee (see
order form) based upon the number of single machines licensed
for use.
REGISTRATION
Contacts Unlimited is the sole property of ABIS Software. The
Shareware version, and ONLY that version, may be freely copied
and transferred to individual parties for evaluation purposes.
The Shareware version, and ONLY that version, may be posted on
Bulletin Board Systems (BBS) for electronic access as long as
NO FEE is charged for its distribution except for private BBS
operations that charge a regular user subscription fee.
Computer information services are authorized to post this
product for subscriber access. The Shareware version of
Contacts Unlimited may NOT be distributed on diskette by any
disk distributor/vendor that charges more than $12.00 for the
PAGE 1
SECTION ONE
diskette upon which the program and attendant files are
recorded without written consent from ABIS Software.
Contacts Unlimited is a fully functional Shareware product.
Shareware is a computer program distribution/marketing method
that permits potential buyers to thoroughly try the program
prior to purchase. It is NOT free and it is not in the Public
Domain. If, after evaluating the program, you find it to be
useful enough to incorporate into one or more applications, you
are expected to pay for it by registering with ABIS Software.
The registration fee is $45.00 (see order form for quantity
discounts) and the registered version which will be sent in
return, which is NOT distributed as Shareware, will not contain
Shareware labels nor the closing message. The registered
version also includes a bound Manual. Registered users will be
kept informed of all future updates of Contacts Unlimited plus
help by phone, fax or mail.
You may register by completing and despatching the form on the
following page together with the registration fee stated
therein.
PAGE 2
SECTION ONE
|---------------------------------------------------------------|
| ORDER FORM |
| ABIS Software |
| P.O. Box 88 |
| LAWNTON QLD 4501 |
| AUSTRALIA |
|_______________________________________________________________|
| |
| NAME:_________________________________________ |
| |
| COMPANY:______________________________________ |
| |
| ADDRESS:______________________________________ |
| |
| CITY:____________________ POSTCODE_______ STATE______ |
| |
| COUNTRY:__________________ PHONE (____)______________ |
| |
| DISK SIZE 5 1/4 [ ] 3 1/2 [ ] |
| |
| How did you hear about this software__________________________|
| If you have used a shareware copy to evaluate Contacts |
| Unlimited, please supply the following information |
| Version of shareware copy __________ |
| Shareware name and address |
| Name:___________________________________________________ |
| Address ________________________________________________ |
| Town_______________________ State____ Zipcode_______________ |
| Country _____________________ |
|---------------------------------------------------------------|
| ITEMS ORDERED |QTY|UNIT PRICE | AMOUNT |
|----------------------------------|-----|-----------|----------|
| Contacts Unlimited | | | |
| Single Program |_____| $45.00 | $_______ |
| 10 Pack ($42.00 each) |_____| $420.00 | $_______ |
| 50 Pack ($39.00 each) |_____| $1940.00 | $_______ |
| Over 250 units. Site Licence |_____| $34.00 ea | $_______ |
| Over 500 units Site Licence |_____| $29.00 ea | $_______ |
| SUPPORTING INFORMATION | |
| 1. Multi-User Packs contain one set media and | |
| documentation, with licence to cover 10 or 50 | |
| users. | |
| 2. Site Licences contain two master disks and | |
| nominated quantity of sets of manuals in line | |
| with site licence.
|----------------------------------------------------|----------|
| SUBTOTAL | $_______ |
|----------------------------------------------------|----------|
| ADD Shipping/Handling charge Australia $5 | |
| Overseas $15 | $_______ |
|----------------------------------------------------|----------|
| Prices subject to change | |
| All amounts in AUS currency GRAND TOTAL ($AUST)| $_______ |
|_______________________________________________________________|
PAGE 3
SECTION ONE
MAIN FEATURES
* Allows for unlimited number of contacts for any one company
whether it be one or ten thousand.
* Companies can be placed in up to 4000 categories.
* Companies can be seen in either Company or Category order.
* Shows all contacts of company selected on screen at one
time with full name, title and extension.
* Contact within company can be searched by surname.
* Short "memory booster" notes can be added for each company.
* Short "memory booster" notes can be added for each contact
within a company.
* Form letters can be printed for
1. Single contact within a company.
2. All contacts within a company.
3. All contacts for all companies.
4. All contacts for companies within a certain category.
* A single address can be printed straight on to an DL or C5
envelope.
* Self adhesive labels can be printed for
1. Single contact within a company.
2. All contacts within a company.
3. All contacts for all companies.
4. All contacts for companies within a certain category.
* Auto dialling for company selected or direct dial contact.
* Multi-user
* Ease of use. Short learning curve.
* Context-senstive help available anywhere in program.
**************************
INSTALLING AND SETTING UP CONTACTS UNLIMITED
Please follow carefully the instructions listed before for
trouble free installation of Contacts Unlimited. For any
further information refer to the on-line help by pressing <F1>
from anywhere inside Contacts Unlimited.
**************************
INSTALLATION
1. Place disk in drive A:
2. At A: prompt, type "install" and press <Enter>.
3. You can install Contacts Unlimited on any drive by
changing the destination drive. Press <Enter>.
4. Contacts Unlimited will now self-install.
5. Answer Yes to change Autoexec.bat and Config.sys files.
6. If the last command in your autoexec.bat file is a menu
command, you will need to move the line "SET CLIPPER=F45"
above the menu command.
**************************
PAGE 4
SECTION ONE
STARTING UP CONTACTS UNLIMITED
At the \CU prompt type "cu" and press <Enter>.
**************************
SETTING DATE FORMAT
If you are using Contacts Unlimited outside of the United
States then you may want to change the date format from U.S.
(m/d/y) to British format (d/m/y). At the Company Search screen
press <F10>. The options menu will now appear. Select Set Date.
Now select date format required. After selecting the date
format, a message will appear informing you that Contacts
Unlimited will now restart.
**************************
SETTING UP CATEGORIES
With the initial installation, there are a small number of
categories included in the category database. You will probably
need to change them to suit your own type of business. Now is
the time to do it. Take your time in selecting the categories
you are going to use, not only for the present time but also
for future needs. For example, say at present you only use
distributors within your own country, but in the future you
intend to distribute your products overseas some time in the
foreseeable future. Now is the time to set up categories for
your local distributors and your planned overseas distributors.
A little time spent now can save many hours in the future.
For further information refer to the on-line help "Categories,
Updating".
**************************
PAGE 5
SECTION TWO
NOTE: All of the following subjects are also available through
the Context-Sensitive Help while running Contacts Unlimited. To
activate the Context-Sensitive Help press <F1>.
***************************
ABOUT CONTEXT-SENSITIVE HELP
Context Sensitive Help is available from anywhere within
Contacts Unlimited by simply pressing the <F1> Key. You can use
the <Esc> to back out of almost anywhere within Contacts
Unlimited.
Many of the Help subjects have been cross-referenced. It is to
your advantage to check out each of these additional references
as they contain additional information.
To make sure that you see all the help on each subject, press
the Down Arrow until you hear a beep.
If you are in context-sensitive Help, then you can press
<Alt><F1> for a menu of Help subjects.
**************************
CATEGORY, SELECTING
To select a category while entering a new company record,
simply press the first letter of the category required. If
there is more than one category with the same first letter,
then keep pressing the same letter until you reach the
category required.
SEE ALSO Company Database, Adding record
***************************
CATEGORIES, UPDATING
You cannot delete or change a category if there are any company
records with the same category. You must first change all
company categories to a different category.
To add, change or delete a category, at the Company Search
screen press <F4>. A pop-up menu will appear and a box
containing the categories will also appear.
To add a category press <F2> and enter the new category.
To change a category press <F4>. If there are Company records
with the same category as the one you want to change then a
message will appear informing you that you will have to change
all of the company records before you can change the category
required. This is done so that the Company records are always
maintained in correct category order. In order to do this you
first need to create a new category, change all the Company
records to the new category and then delete the old category.
PAGE 6
SECTION TWO
To delete a category press <F6>. If there are Company records
with the same category as the one you want to delete then you
will have to change all of the company records before you can
delete the category required. This is done so that the Company
records are always maintained in correct category order.
SEE ALSO Company Database, Editing records
Contacts without companies
Companies without contacts
***************************
COMPANY DATABASE, ADDING RECORD
To add a new company record, at the Company Search screen,
press <F2> which will bring up the Company Menu. Press <F2>
again to select Add Company. A box will appear. Just fill in
the details required. When entering the phone number include
the full STD number, or in the case of an overseas company, the
full ISD number.
There are two reasons for this. Firstly if you have a modem, or
intend to buy one in the future, then you can phone the company
from within Contacts Unlimited by moving to the Contacts screen
and pressing <F10>. The second reason is after the phone number
is entered, Contacts Unlimited will then check for a duplicate
phone number and if found will move to the record with the
duplicate phone number.
By adding the STD number (even for a local call) or the ISD
number, the phone number then becomes a unique number. This is
done as a check against entering the same company/branch twice.
If you are adding ISD numbers, remember to your own country's
code if intend using a modem dial an overseas number from
within Contacts Unlimited.
SEE ALSO Category, Selecting
Companies without contacts
Contacts without companies
Phone, Autodial
***************************
COMPANY DATABASE, BROWSING RECORDS
There are a number of ways to browse through the Company
records. You can use the Up or Down Keys to move to each
separate record. You can use the PageUp and PageDown keys to
move through the records a screenful at a time. You can use the
<Ctrl><PageUp> keys to move to the first record or
<Ctrl><PageDown> to the last record.
You can also move sideways through the fields. Use the Right or
Left key to move a field at a time. You can use the
<Ctrl><Right> to move a screenful right at a time or
PAGE 7
SECTION TWO
<Ctrl><Left> to move a screenful left at a time.
You can also move the fields into different order. To move a
field right move the highlight bar to the field required and
press <F7>. To move a field left move the highlight bar to the
field required and press <F6>.
You can also lock a field so that it always remains as the left
most field on the screen. To do this first move to the field
required then keep pressing <F6> until it is the first of all
the fields. Then press <F8>. This can be repeated for any
number of fields. To unlock the last field locked press <F9>.
***************************
COMPANY DATABASE, CHANGING INDEXES
The Company database can be shown in either Company name or
Category order.
To change the Company database from company name order to
category order press <F12>. If you do not have an extended
keyboard press <Ctrl><F2>. Select the category you want to look
at and press <Enter>.
To change the Company database from category order to company
name order press <F11>. If you do not have an extended keyboard
press <Ctrl><F1>. Enter the company name you want to look at
and press <Enter>.
*****************************
COMPANY DATABASE, DELETING RECORD
You cannot delete a company record, until you have deleted all
contacts for that company. This is done to prevent the contacts
database being filled with garbage.
***************************
COMPANY DATABASE, EDITING RECORD
To edit a company record, at the Company Search screen press
<F2>. This will bring up the Company Menu, now press <F6>. A
box will appear with details of the company selected. Make any
changes required then press <F2> to save or <Esc> to back out
without saving.
***************************
COMPANY DATABASE, SEARCHING
The Company database can be searched in either Company name or
Category order.
To search for a category press <F12>. If you do not have an
extended keyboard press <Ctrl><F2>. Select the category you
PAGE 8
SECTION TWO
want to look at and press <Enter>.
To search for a company name press <F11>. If you do not have an
extended keyboard press <Ctrl><F1>. Enter the company name you
want to look at and press <Enter>.
SEE ALSO Company Database, Browsing records
***************************
COMPANIES WITHOUT CONTACTS
If at all possible, it is best to try and obtain at least one
contact before sending any mail to a company. A fully
personalized letter will nearly always be opened if only for
curiosity sake.
There will always be times when is not possible to obtain the
required information. In this case, enter the company
information in the company database, and in the contacts
database, enter "Manager" in the Position field and in the
salutation field, enter either "Sir" or "Sir/Madam".
This should at least make any mail look presentable if you are
using a standard form of letter. By filling in the Salutation
field, you will not print any odd looking form letters with
nothing after the "Dear".
SEE ALSO Form Letters, Printing
Contacts without companies
***************************
CONTACT DATABASE, BROWSING RECORDS
There are a number of ways to browse through the Contact
records. You can use the Up or Down Keys to move to each
separate record. You can use the PageUp and PageDown keys to
move through the records a screenful at a time. You can use the
<Ctrl><PageUp> keys to move to the first record or
<Ctrl><PageDown> to the last record.
You can also move sideways through the fields. Use the Right or
Left key to move a field at a time. You can use the
<Ctrl><Right> to move a screenful right at a time or
<Ctrl><Left> to move a screenful left at a time.
You can also move the fields into different order. To move a
field right move the highlight bar to the field selected then
press <F7>. To move a field left move the highlight bar to the
field selected then press <F6>. You can also lock a field so
that it always remains as the left most field on the screen. To
do this first move to the field required then keep pressing
<F6> until it is the first of all the fields. Then press <F8>.
This can be repeated for any number of fields. To unlock the
last field locked press <F9>.
***************************
PAGE 9
SECTION TWO
CONTACT DATABASE, ADDING RECORD
At the Company Search screen select the company you want to add
contacts for, then press <F3>. The contacts screen will now
appear. At the top of the screen the name of the company for
which contacts are for will be shown. If there are no contacts
for this company then a box will appear informing you that
there are no contacts for the company selected. Press <Enter>
to remove the box. Now press <F3> again. A box will appear.
Enter contact details and press <F2> when complete to add the
record or <Esc> to back out.
If the contact is an employee of a large company with direct
dialling facilities, add the direct dial number. You can then
direct dial the contact.
To add another contact for the company press <F3> again.
SEE ALSO Contacts without companies
Companies without contacts
Phone Autodial, Company or contact
***************************
CONTACT DATABASE, DELETING RECORD
At the Company Search screen select the company you want to
delete the contact for, then press <F3>. The contacts screen
will now appear. At the top of the screen the name of the
company for which contacts are for will be shown. If there are
no contacts for this company then a box will appear informing
you that there are no contacts for the company selected. Press
<Enter> to remove the box. Move to the contact to be deleted
and press <F5>. A box will appear showing details of the
contact selected. Towards the bottom of the screen another box
will appear confirming that you want to delete that record. If
you want to delete that contact press <Enter>, otherwise move
the highlight to NO and press <Enter>.
***************************
CONTACT DATABASE, EDITING RECORD
At the Contacts screen, select the contact you want to edit and
press <F4>. A box will appear with details of the contact
selected. Edit the details and press <F2> to save or <Esc> to
back out.
***************************
CONTACTS WITHOUT COMPANIES
If you have a data entry for a person which has no registered
company then enter the Company field with Surname, First-name.
e.g. 'Keir, Mr Ian'. Make sure that there is a comma between
the Surname and First-name. When the form letter or label is
printed out then the Surname, First-name will be reversed.
PAGE 10
SECTION TWO
You may add a record in the Contacts Database. If you do, leave
the Title, First-name and Surname fields empty but fill in the
Position and Salutation fields and optionally any of the other
fields as required. If you do not fill in the Position field
then when you press <F3> to go to the Contacts database, then
nothing will be visible even though there is a record.
By filling in the Salutation field, you will not print any odd
looking form letters with nothing after the "Dear".
SEE ALSO Company Database, Adding Record
Companies without contacts
***************************
DOS VERSION
Contacts Unlimited requires DOS 3.3 or later in order to open
all the files required. The DOS version is checked each time
that Contacts Unlimited is started, and if the DOS version is
less than 3.3 then an error message will appear.
***************************
FORM LETTERS, ADDING
At the Company search screen press <F5>. A menu called Form
Letters will now appear. Now press <F2>. A box will now appear
asking for the letters description. Enter the letter's
description and press <Enter>. Another box will now appear. Now
enter details of the form letter.
To add a field press <F9>. A box will appear with a list of
field names. Press the first letter of the field name required.
If there is more than one field name with the same first letter
then keep pressing the first letter until the required field
name is highlighted. Then press <Enter>. When the letter is
complete, press <F8> to save the letter.
If you want to have paragraphs within your form letter, then
leave a blank line between paragraphs, otherwise when the
letter is being formatted during printing, all the paragraphs
will be merged into one.
To proof a letter, select a company with at least one contact,
select the contact. Press <F5> to bring up the Form Letter
menu. Now press <F5>. Select 1. PRINT LETTER FOR SINGLE CONTACT
and print out the letter.
NOTE: If you change the date format after you have written some
form letters which have the date included, then it will be
necessary to change the date format in each letter.
SEE ALSO Form Letters, Printing
Options, Setting Date
***************************
PAGE 11
SECTION TWO
FORM LETTERS, DELETING
At the Company search screen press <F5>. A menu called Form
Letters will now appear. Now press <F4>. If there are no form
letters then a box will appear informing you that there are no
form letters otherwise a box will appear with a list of each of
the letters description. Move the highlight bar to the letter
to be deleted and press <Enter>. Another box will now appear
asking you to confirm that you want to delete that letter.
Answer Y or N.
***************************
FORM LETTERS, EDITING
At the Company search screen press <F5>. A menu called Form
Letters will now appear. Now press <F4>. If there are no form
letters then a box will appear informing you that there are no
form letters otherwise a box will appear with a list of each of
the letters description. Move the highlight bar to the letter
to be edited and press <Enter>. A box will appear with the
letter to be edited. Edit the letter as required and press <F8>
to save the changes or <Esc> to leave without saving the
changes.
NOTE: If you change the date format after you have written some
form letters which have the date included, then it will be
necessary to change the date format in each letter.
SEE ALSO Options, Setting Date
***************************
FORM LETTERS, SETTING MARGINS
You can change the margins from either the Company Search
screen by pressing <F10> when the options menu box pops up and
then selecting Change Margins, or by pressing <F5> when the
Form Letters menu pops up and again selecting Change Margins by
pressing <F6>.
About the only time you would probably need to change the
margins is when you are producing form letters for window faced
envelopes and you need to change the margins so that the
address is shown correctly in the window.
SEE ALSO Form Letters, Printing
***************************
PAGE 12
SECTION TWO
FORM LETTERS, PRINTING
At the Company Search screen press <F5> which will bring up the
Form Letters menu. Press <F5> again to select Print Form
Letters. If there are no form letters then a message will
appear informing you as such otherwise a list of form letters
will appear. Select the form letter required and press <Enter>.
Now select whether the printer will be using continuous or
single sheets. Another menu will now appear. Select the type of
letters you want to print.
If you want to print to a single contact, then prior to
selecting the Form Letters menu, you must select the contact
you want send the letter to. If you fail to do this then an
error message will appear informing you that no contact has
been selected.
If you select to print letters to a single company then you
must select the company before you press <F5> at the Company
Search screen.
If you select to print letters for a category, then a box will
appear with a list of categories. Select the category. Contacts
Unlimited will then check to see if there are any companies
within that category. If there are no companies within that
category then an error message will appear informing you that
there are no companies with that category.
SEE ALSO Companies without contacts
Contacts without companies
Form Letters, Print Order
Form Letters, Setting Margins
***************************
FORM LETTERS, PRINT ORDER
If you are printing letters for all companies, or you are
printing letters for a category, then if you select company
order then all letters will be printed in alphabetical company
order, or if you can save money by presenting your mail in
zipcode order then select zipcode order, in which case the
letters are printed in zipcode order. Handy if you are using
window-faced envelopes.
SEE ALSO Form Letters, Printing
***************************
LABELS, PRINTING
At the Company Search screen press <F5> which will bring up the
Form Letters menu. Press <F7> again to select Print Labels. A
menu will now appear asking what type of label you want to
print. NOTE: With this version of Contacts Unlimited you can
only print one across labels.
PAGE 13
SECTION TWO
If you select PRINT ENVELOPE then you be asked if you to print
on a DL or C4 (A4 size) envelope. If you want to print to a
single contact, then prior to selecting the Form Letters menu,
you must select the contact you want send the label to. If you
fail to do this then an error message will appear informing you
that no contact has been selected.
If you select to print labels to a single company then you must
select the company before you press <F5> at the Company Search
screen.
If you select to print labels for a category, then a box will
appear with a list of categories. Select the category. Contacts
Unlimited will then check to see if there are any companies
within that category. If there are no companies within that
category then an error message will appear informing you that
there are no companies with that category.
SEE ALSO Labels, Print Order
***************************
LABELS, PRINT ORDER
If you are printing labels for all companies, or you if are
printing labels for a category, then if you select company
order then all labels will be printed in alphabetical company
order, or if you can save money by presenting your mail in
zipcode order then select zipcode order, in which case the
labels will be printed in zipcode order.
SEE ALSO Labels, Print Printing
***************************
OPTIONS, SETTING DATE
The default date format is U.S. (m/d/y). If you are using
Contacts Unlimited outside of the United States then you may
need to change the date format to British (d/m/y). At the
Company Search screen press <F10>. The options menu will now
appear. Select Set Date. Now select date format required. After
selecting the date format, a message will appear informing you
that Contacts Unlimited will now restart.
NOTE: If you change the date format after you have written some
form letters which have the date included, then it will be
necessary to change the date format in each letter.
SEE ALSO Form Letters, Adding
Form Letters, Editing
Form Letters, Printing
Form Letters, Setting Margins
***************************
PAGE 14
SECTION TWO
PHONE, AUTODIAL COMPANY OR CONTACT
If you have an autodial modem connected to your computer, then
you can either phone a company or direct dial a contact from
within Contacts Unlimited.
To phone a company, at the Company Search screen, select the
company you want to phone, press <F3> to bring up the Contacts
screen, then press <F10>. Now select '1. Phone Company'.
Contacts Unlimited will now phone the company selected. After
the phone has started to ring, press <Enter> to disconnect
modem.
To phone a contact, at the Company Search screen, select
the company the contact works for, press <F3> to bring up the
Contacts screen. Now select the contact, then press <F10>. Now
select '2. Direct dial Contact.' Contacts Unlimited will now
phone the contact selected. After the phone has started to
ring, press <Enter> to disconnect modem.
SEE ALSO Company Database, Adding Record
Phone, Setting Parameters
Contact Database, Adding Record
***************************
PHONE, SETTING PARAMETERS
There is an option to change the modem parameters if required.
Normally this should not be necessary unless you are having
some problems with your modem. At the Company Search screen
press <F10>. The options menu will now appear. Select Modem
Defaults. A box will now appear with the following details:
Which Serial Port?
The default is 1. If you have the modem connected to the second
serial port then you will need to change this to 2.
Modem Speaker on?
The default is Y. If the modem speaker is annoying other people
in the room then you can turn the modem off by selecting N.
Pulse or Tone dial?
The default is P. You will only need to change this if the
exchange your phone is connected to does not support pulse
dialling.
Time Delay 1/2/3
The default is 1. You will only need to change this if you are
using a slow telephone system and you are having trouble making
connections.
SEE ALSO Phone, Autodial Company
***************************
PAGE 15
SECTION TWO
About Context-Sensitive Help 6
Categories, Updating 6
Category, Selecting 6
Companies without contacts 9
Company Database, Adding Record 7
Company Database, Browsing Records 7
Company Database, Changing Indexes 8
Company Database, Deleting Record 8
Company Database, Editing Record 8
Company Database, Searching 8
Contact Database, Adding Record 10
Contact Database, Browsing records 9
Contact Database, Deleting Record 10
Contacts without companies 10
DOS Version 12
Disclaimer 1
Form Letters, Adding 12
Form Letters, Deleting 13
Form Letters, Editing 13
Form Letters, Print Order 14
Form Letters, Printing 14
Form Letters, Setting Margins 13
Installation 4
Installing and Settiny Up Contacts Unlimited 4
Labels, Print Order 15
Labels, Printing 14
Licence 1
Main Features 4
Options, Setting Date 15
Phone, Autodial company 16
Phone, Setting Parameters 16
Registration 1
Setting Date Format 5
Setting up Categories 5
Starting up Contacts Unlimited 5
PAGE 16
Directory of PC-SIG Library Disk #3341
Volume in drive A has no label
Directory of A:\
CUSARC1 EXE 5622 7-08-92 4:58p
CUSARC3 EXE 10173 7-21-92 10:18a
CUSARC2 EXE 197511 7-25-92 3:52p
INSTCU EXE 46080 7-21-92 10:52a
INSTALL BAT 423 7-10-92 5:32p
GETSTART TXT 7443 7-23-92 11:36a
ASK COM 1024 1-16-85 2:26p
ASK DOC 2048 1-16-85 2:30p
ORDER FRM 3965 7-15-92 4:50p
MANUAL BAT 47 7-21-92 10:10a
MANUAL CVR 3914 7-21-92 10:11a
MANUAL DOC 41704 7-31-92 9:39a
FEATURES TXT 2067 7-25-92 10:39a
FILES TXT 1473 7-31-92 10:41a
GO BAT 32 1-28-93 6:20a
SHOW EXE 2040 9-12-88 10:48a
16 file(s) 325566 bytes
30720 bytes free