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FILE2590.TXT
Disk No: 2590
Disk Title: PC-Card Catalog
PC-SIG Version: S1.1
Program Title: PC-Card Catalog
Author Version: 1.01
Author Registration: $39.00
Special Requirements: None.
Look up your books and magazines with the simplicity of the traditional
card catalog, but with the efficiency of a computer! PC-CARD CATALOG
(PCCC) is a cataloging program designed to provide your personal,
church, school, or corporate library with a powerful on-line catalog
that is easy to use, yet sophisticated enough for academic research.
Search by title, author, and subject. Items may be scrolled through,
using the <Arrow> and <Page> keys. Search for specific strings by
simply typing them on-screen. Searches are not case-sensitive and
misspellings are usually ``close enough.'' The user may jump between
catalogs (AUTHOR, TITLE, SUBJECT) with a single keystroke.
Librarians will appreciate the fast, efficient entry and edit of
cataloging information plus the intuitive menu access to all
activities. PCCC automatically files items in AACR2 (that is,
``library,'' not strict ``ASCII-'') order.
PC-SIG
1030D East Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1989 PC-SIG, Inc.
GO.TXT
╔═════════════════════════════════════════════════════════════════════════╗
║ <<<< PC-SIG Disk #2590 PC-CARD CATALOG >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ ║
║ To read the program introductory information, type: TYPE README (Enter)║
║ ║
║ To install the program to your hard drive, type: INSTALL A: C: PCCC ║
║ (substitue C: if you want to install to a different drive ) ║
║ ║
║ To print the documentation, type: COPY PCCC.DOC PRN (Enter) ║
║ ║
║ (c) Copyright 1991, PC-SIG Inc. ║
╚═════════════════════════════════════════════════════════════════════════╝
PCCC.DOC
P C - C A R D C A T A L O G
=-= =-=-=-= =-=-=-=-=-=-=
On-line Cataloging for Books and Magazines
======= ========== === ===== === =========
Reference Manual
Copyright (c) 1990 DIAKON Systems
All Rights Reserved
+---------------------+
| DIAKON Systems |
| Dept. 1H |
| 3801 Glenmont Dr. |
| Fort Worth, Texas |
| 76133-2955 |
+---------------------+
Copyright (c) 1989 DIAKON Systems
The PC-CARD CATALOG program and document files
may be copied and freely distributed so long as
no changes or alterations are made to any of the
program, installation, or documentation files.
It is expected that users of the program will
register their usage as noted in the section "A
Word About Registration".
Disclaimer
DIAKON Systems makes no representations or war-
ranties with respect to the contents hereof and
specifically disclaims any implied warranties of
fitness for any particular purpose. In no event
shall DIAKON Systems be liable for any loss of
profit or any other commercial damage. Further,
DIAKON Systems reserves the right to make
changes in the specifications of the product
described within this manual at any time without
notice and without obligation to notify any
person of such revision or changes.
IBM and IBM PC/XT are registered trademarks of
International Business Machines.
Wordstar is a trademaark of MicorPro.
A Word About Registration
After using PC-CARD CATALOG, you may determine
that it is a useful tool for your continued use
in your library. We of DIAKON Systems, the
developers of the program, are asking that you,
the user, contribute the modest amount of $39.00
to offset our development and support costs.
Thank you for taking the time to evaluate DIAKON
Systems' PC-CARD CATALOG. If it meets your
needs, become a registered user by filling out
the Registration Form on the following page and
sending it, along with the appropriate payment
to:
DIAKON Systems
Dept. 1H
3801 Glenmont Dr.
Fort Worth, TX 76133
Registered users will receive information about
telephone support, future upgrades, and will
receive an enhancement diskette containing the
latest PCCC version with additional features.
The Registered Version of PCCC adds the KEYWORD
catalog feature. Search for book and magazine
information by keywords contained in the TITLE,
SUBJECTS, and NOTES.
R E G I S T R A T I O N F O R M
I would like to become a registered user of PC-
CARD CATALOG. Please send the latest Registered
Version of PCCC along with telephone support
information and include me in the upgrade
mailout list:
NAME _________________________________________
ADDRESS ______________________________________
ADDRESS ______________________________________
CITY ____________________ STATE _____________
ZIP ________________ COUNTRY ________________
Quantity
[ ] PCCC Registration ($39.00) ____________
[ ] Texas State Sales Tax ($3.12) ____________
[ ] International Airmail ($4.00) ____________
[ ] 3-1/2" Floppy ($2.00) ____________
TOTAL ENCLOSED ____________
Site Licensing is available.
Please make payments in US funds.
Mail this form and payment to:
DIAKON Systems
Dept. 1H
3801 Glenmont Dr.
Fort Worth, TX 76133
IMPORTANT: On the reverse side of this form,
please comment about your likes and dislikes
about PCCC. Include any improvements you would
like to see. We appreciate your interest.
N O N - R E G I S T R A T I O N F O R M
Yes, that's right! We want to know if you have
chosen NOT to register PCCC. We sincerely want
to know your reasons WHY so we can continue to
improve PCCC. Please give us your comments
below, and mail them to us at:
DIAKON Systems
Dept. 1H
3801 Glenmont Dr.
Fort Worth, TX 76133
Why I didn't register PCCC:
If you would like to be on our mailing list of
future upgrades to PCCC, please provide the
following:
NAME _________________________________________
ADDRESS ______________________________________
ADDRESS ______________________________________
CITY ____________________ STATE _____________
ZIP ________________ COUNTRY ________________
Thank you.
T A B L E O F C O N T E N T S
Copyright Notice/Disclaimer . . . . . . . . . 2
A Word About Registration . . . . . . . . . . 3
Registration Form . . . . . . . . . . . . 4
Non-registration Form . . . . . . . . . . 5
Table of Contents . . . . . . . . . . . . . . 6
Introduction - A PCCC Overview . . . . . . . 7
Getting Started . . . . . . . . . . . . . . . 10
Operating PCCC . . . . . . . . . . . . . . . 23
A Word about Editing . . . . . . . . . . . 23
The ACTIVITIES MENU . . . . . . . . . . . 25
<O> On-line catalog . . . . . . . . . . 25
<A> Add book or magazine information . 28
<C> Change or delete information . . . 33
<L> print List by reference number . . 35
<R> Rebuild indexes . . . . . . . . . . 36
<X> eXit to DOS . . . . . . . . . . . . 37
Upgrading to Registered Version of PCCC . . . 38
Questions and Answers . . . . . . . . . . . . 39
Appendix A:
Using CASSY and PCCC . . . . . . . . . . . 45
Appendix B:
Notes to the Fixed Disk User . . . . . . . 49
Appendix C:
DIAKON Systems Library Program Catalog . . . 50
INTRODUCTION
An Overview of PC-CARD CATALOG
== ==== =======
Welcome to DIAKON Systems' PC-CARD CATALOG sys-
tem. This "software" system, or computer "pro-
gram", is designed for use in the home, school,
church or commerical library to simplify access
to book and magazine information. Its purpose
is to make your library's information readily
available to your users.
Much like the traditional card catalog, PC-CARD
CATALOG can access your library holdings by
AUTHOR, TITLE, and SUBJECT. You can file
through the "cards" forward and backward, until
you find the information you need.
Unlike the traditional card catalog, PCCC (our
clever abbreviation for PC-CARD CATALOG) re-
quires the cataloging information to be entered
only once, not typed repeatedly for each item.
PCCC automatically files the items in the proper
locations in each catalog (AUTHOR, TITLE,
SUBJECT). Additionally, PCCC (Registered Ver-
sion) catalogs by KEYWORD, allowing the you to
lookup any word found in the TITLE, SUBJECT or
DESCRIPTIVE NOTES. (Well, not every word! PCCC
keeps a user-defined list of words to ignore.)
Let's look at some other features of PCCC:
* - User lookup is fast and intuitive using the
Arrow and Page keys to scroll forward and
backward through the items.
* - Search strings may be typed in for a faster
search than scrolling item by item. Mis-
spellings are no problem. Since seven
items are displayed at once, "close" is
usually good enough. Upper-case /lower-
case is not critical.
* - Lookup may be selected in any of the four
(AUTHOR, TITLE, SUBJECT, KEYWORD) cata-
page 7
logs, jumping easily between them with a
single keystroke.
* - Catalogs are alphabetized in true AACR2
order (traditional library order, not com-
puter/ASCII order). Leading articles (A,
An, and The) are ignored when alphabeti-
zing. Items may be cataloged in the "lib-
rary correct" upper-case/lower-case combi-
nations since PCCC is case insensitive. The
IBM international character sets are pro-
perly alphabetized. Leading numbers in
titles and subjects are filed as though
spelled out.
* - The entry of information is fast and con-
venient. The normal cataloging information
is "typed" onto the computer screen. Pow-
erful, yet simple-to-learn screen editing
assures fast and easy data entry.
* - The program is easy to learn, using menus
to move through the various activities.
* - Certain items (such as cataloging date and
call letters) are automatically entered
onto the screen. These items may be man-
ually overwritten.
* - Automatic reference number (accession num-
ber) assignment and incrementing is in-
cluded. The next number is stored perma-
nently and is available when the computer
is again turned on. The assigned reference
number may also be overridden.
* - Review of the stored information may be
easily done at any time to assure correct
spelling, etc. A single keystroke will
step through the items allowing the librar-
ian to alter any items along the way.
* - You may print a complete or a partial list
of books and magazines. The total value of
the items listed will be printed, providing
an invaluable insurance resource.
* - The program can be custom configured for
your computer with a color or a monochrome
monitor. It is personalized with your
page 8
library's name which will appear on screens
and printed listings.
* - A companion program available in Shareware
(Catalog card/ Accession Shelf list SYstem
or CASSY, PC-SIG #1091) can print tradi-
tional catalog cards, accession and shelf
lists from PCCC's data. The registered
version of CASSY can also print complete
and partial Author and Title Listings.
PCCC is designed to operate on the IBM PC/XT/AT
computer or compatible running PC or MSDOS 2.11
or greater and having 256K or more memory.
Having a fixed disk is almost a must. A mono-
chrome or color monitor may be used. A printer
is necessary if you wish to print a list of your
holdings.
page 9
GETTING STARTED
This section of the manual will show you how to
install PCCC on your computer and get it run-
ning. It "walks through" your first data entry
with basic editing and field description infor-
mation. Once you have some data stored, you are
given a short tour of the card catalog and how
to use it.
Installation:
The first task (and, of course, the most con-
fusing and difficult) in using PCCC is "install"
it on the your computer. This installation
process will load the required program files
onto your computer, create the data files, and
configure PCCC to your computing environment.
We will assume that you are using a fixed disk
though a dual-floppy system may be sufficient
for a small library. (About 750 items will fit
on two 360K floppies.) We also assume by now,
that you have printed this reference manual so
that you can refer to it during the instal-
lation. (See the README file for instructions
on printing this manual.)
A file named INSTALL.BAT is included with PCCC
that will automatically step through the instal-
lation routine. To start the installation,
place the PCCC distribution diskette into the
floppy diskette drive. At the DOS prompt type:
INSTALL A: C: PCCC
then press the <ENTER> or <RETURN> key. The
installation will proceed from there. If you
wish to use a different drive and sub-directory
name, replace the "C: PCCC" above with the
desired choice, for example "D: LIBRARY".
page 10
Below is a description of what the installation
batch file (INSTALL.BAT) includes:
1) First, INSTALL checks the root direc-
tory of the drive for a file named CONFIG.SYS.
If this file is not there, it will copy the file
from the distribution diskette on to your disk.
If a CONFIG.SYS file already exists, INSTALL
will display it on the screen and give you a
message indicating that it needs a line that
says "FILES=20". You may need to add that line
to your original CONFIG.SYS since INSTALL will
not alter your existing CONFIG.SYS file. The
line may be edited into your CONFIG.SYS file by
using an ASCII text editor such as EDLIN.
2) Next, INSTALL will create a sub-
directory named \PCCC (or whatever you told it on
the command line.) If you are re-installing for
some reason and the directory already exists,
you will see a message saying "Unable to create
directory". Ignore it, since the directory is
already in place.
3) Next INSTALL copies the PCCC program
files over into the sub-directory \PCCC.
4) INSTALL next runs the program
PCCCINST. This program creates a file named
PCCC.CNF. This configuration file contains:
name of your library,
drive and sub-directory for data files,
drive and sub-directory for index files,
names of the different data files,
type of monitor you are using, and
KEY-WORD-Active Flag.
5) PCCCINST also allows you to create new
Data files. These files will contain your book-
magazine, subject and notes data, plus your
pointer index files.
6) INSTALL is complete at this point.
Files contained in the \PCCC sub-directory
should include:
PCCC.EXE (or PCCC&.EXE - Registered
Version)
PCCCINST.EXE
page 11
PCCC.CNF
PCCC.IGN (Registered Version)
Files included in the designated DATA sub-
directory (usually \PCCC) should include:
PCCCBOOK.DAT
PCCCSUBJ.DAT
PCCCNOTE.DAT
Files included in the designated INDEX sub-
directory (usually \PCCC) should include:
PCCCBOOK.IX0
PCCCBOOK.IX1
PCCCBOOK.IX2
PCCCBOOK.IX3
PCCCSUBJ.IX0
PCCCSUBJ.IX1
PCCCNOTE.IX0
The file names for data and indexes may be dif-
ferent if you have designated different file
names in the PCCCINST program.
Once you have assured that your CONFIG.SYS file
has the line "FILES=20" (or more) in it, you are
ready to re-boot your computer and begin running
PC-CARD CATALOG.
Running PCCC:
At the DOS prompt change to the PCCC sub-
directory by typing:
CD \PCCC
Then press <ENTER>. You should then type:
PCCC <ENTER>
Assuming all is in order, you will see the PCCC
sign-on screen. The unregistered version in-
cludes a plea for your financial participation
in the on-going livelihood of the developers.
You are free to ignore this plea for a while,
but if you continue using PCCC, we do encourage
you to register.
page 12
Pressing any key will step you past the sign-on
and on to the ACTIVITIES MENU:
On-line card catalog
Add book or magazine information
Change or delete information
print List by reference number
Rebuild indexes
eXit to DOS
At this time, if you are using a monochrome mon-
itor, you may want to adjust the brightness and
contrast knobs so that the menu upper-case
letters appear brighter than lower-case letters.
A correctly adjusted monitor will make moving
around in PCCC a bit more convenient. A color
monitor will distinguish the highlighted items
with a different color so the brightness/ con-
trast adjustment will be unnecessary.
You will note the last selection in the ACTIV-
ITIES MENU is the "eXit to DOS" choice. It is
important to select this choice before you turn
off your computer. NEVER turn off the computer
until you have exited to DOS. (Nasty things
happen to computer indexes and pointer files
when exiting improperly.) With that fearsome
thought out of the way, let's move on.
The ACTIVITIES MENU is a list of activities from
which the selection of a task is made. The
choice is made by highlighting the activity with
the arrow keys and pressing <ENTER>. Or the
activity may be selected by pressing the appro-
priate (highlighted) letter. The various activ-
ities are described in detail below in the sec-
tion called OPERATING PCCC.
Assuming you are still at the ACTIVITIES MENU,
let's now enter several books or magazines into
the system and see how it's done. You will need
the cataloging information for the books. [See
page 13
the Questions and Answers section for a way to
create BLANK-SCREEN WORK SLIPS to use in col-
lecting information for entry.]
At the ACTIVITIES MENU press <A> to activate
"Add book or magazine information." You should
come up with a blank entry screen. Note, that a
reference number "1" appears in the Reference
Number field. This number (also called an
Accession Number) is assigned to the item you
are entering and is used to uniquely identify
the item for PCCC. Also note that the comp-
uter's current date (you should have entered it
at computer turn-on) is displayed in the Date
field. The cursor (flashing indicator that
shows where on the screen the characters you
type will appear) appears in Reference Number
field.
Let's enter some data now. You will see the
cursor positioned at the first character of the
Reference Number field. If you wish to change
this number simply enter the desired number and
press the <ENTER> key. If the number, "1" in
this case, is already correct, just press the
<ENTER> key. The cursor will advance to the
Date field.
Enter the Date by typing the two month numbers,
followed by the two day numbers followed by the
two year numbers. That is, August 3, 1990, will
be entered 080390.
After the last digit is entered, the cursor will
automatically advance to the Author field.
Enter the author's name using upper- and lower-
case letters, placing the author's last name
first, followed by a comma, a space, the first
name, and finally, the middle name or initial.
Press <ENTER>. Notice that the cursor jumps
down to the start of the Title field. Also, did
you notice when you exited the Author field, the
page 14
first three letters of the author's name ap-
peared down in the Call Letters field? In most
cases, these will be the correct call letters,
but we can change them if necessary.
Now enter the book's title as it would normally
be typed on a catalog card, using upper- and
lower-case letters. Once the title is complete,
press the <ENTER> key. The cursor advances to
the Publisher field.
You may now enter the publisher information.
Again, upper- and lower-case letters are al-
lowed. If the field is too short to contain the
complete publisher's name, abbreviate. Press
<ENTER> to advance cursor.
The Copyright Date is entered as "c1975". Some-
times a date is not known or the item may not be
copyrighted. A publication year would then be
appropriate, example: "1890". As is standard,
enter "n.d." for "no date". Press <ENTER>.
The cursor is now positioned at the start of the
Source field. This field contains the informa-
tion as to where the book came from such as a
"gift" or a store name where purchased. If the
information is not known, simply press <ENTER>
to leave the field blank.
Enter the cost of the book as a simple "dollars.
cents" entry. That is, a book costing $13.95
would be entered as "13.95". Upon pressing
<ENTER>, the cost will re-format itself on the
screen. This re-format feature allows us to
enter "15" for a $15.00 book and have it display
"15.00" without entering the trailing 0's.
The Notes field allows two lines of description
about the book or magazine. You may include any
kind of information in this field.
page 15
The Classification Number field is next. This
field is designed for the standard Dewey Decimal
numbering system. You may use any catalog num-
bering system you wish, however. Using Dewey
you would type the standard Dewey Decimal num-
bers and press <ENTER>. Leading zeros are re-
quired for numbers below 100. Fiction uses "F"
while books for ages 8 - 11 contain a leading
"J".
Now we come to the Call Letters field which,
probably, already has the correct letters in it.
(Correct, at least, if you are using Dewey Dec-
imal.) Assuming the letters are correct, simply
press <ENTER>. The letters remain as though you
had entered them yourself. Note: a field which
already contains the correct information will
retain that information by pressing <ENTER>
when the cursor is at the start of the field.
Had the Call Letters been incorrect, as in the
case of a biography, you would be able to type
the correct letters over the incorrect ones.
The cursor now appears at the start of the first
Subject field. PCCC allows up to five subject
heading entries. Type the first subject heading
in the first blank. Since subject headings are
always in upper-case, PCCC will type these head-
ings in upper-case whether or not you use the
<Shift> or <CapsLock> keys. When the first
heading is complete, press <ENTER> and type in
the second heading. If fewer than five subject
headings are needed, press <ENTER> until the
cursor passes the last field.
Now you will see a new line near the bottom of
the screen requesting an OPTION selection. The
possible choices are listed along the bottom of
the screen:
<S>save <R>review <ESC>exit
page 16
Before choosing one of the selections, look over
what you have entered. Do you see any mistakes?
If so, press <R> for "review" to place the cur-
sor back at the Reference Number field. You may
now step through (by pressing <ENTER>) any cor-
rect fields, or re-type any incorrect fields.
Any fields which are re-typed will need the
complete field reentered since pressing <ENTER>
partially through the field will "blank" the
rest of the entry.
Once you have the data correct, Press <S> for
"save". The book or magazine information you
have just entered will now be stored on the disk
and placed in the catalog properly alphabetized
for later reference.
That's all there is to it! All the hard work
for that book is done! Let's enter another book
before we stop.
Notice several exciting/confusing things have
taken place. First, the reference number has
incremented automatically. You won't need to
keep track of it any more. The cursor is back
at the Reference Number field and the Subject
Headings have been cleared from the screen. The
other information you entered still remains on
the screen. PCCC is ready to accept information
on the next book.
Let's go ahead and enter another book. Pro-
bably, the new Reference Number is correct and
the Date will be the same, so just press <ENTER>
to step forward. If changes are necessary,
simply type the new choices over the old
information.
Now enter the new Author, again typing over the
"old" Author. If, by chance, the Author name
you just entered is shorter than the previous
name, you will have some "extra" letters left
page 17
over from the previous entry. Simply press the
<ENTER> key to clear these extra letters. Enter
the rest of the items for your second book,
typing over the previous book's data.
Again, we arrive at the "select OPTION" ques-
tion. If all is well, and it should be, press
<S> to save the information. This puts us back
to the beginning for another entry. (Note the
reference number is again incremented automat-
ically...Don't you love it?) Enter several more
items if you like, or you may wish to stop here.
So let's "escape" this entry procedure.
Be sure that you have pressed <S> "save" on the
last entry. The cursor should be at the Refe-
rence Number field. Now for a fast escape press
the <ESC> key. This will take you immediately
to the "select OPTION" question. This time,
press <ESC> meaning exit to menu, and you will
find yourself again at the ACTIVITIES MENU.
Before we do anything else, let's go look at
what we've just entered. That is quite easy to
do. At the ACTIVITIES MENU select option
"Change or delete information". After a brief
wait, you will see a screen requesting the ref-
erence number you wish to view.
Type the reference number of the first item you
entered above ("1", I believe) and press
<ENTER>. Soon, the first item's information will
be displayed on the entry screen.
Scan the information on the screen. If the
first item looks okay, then we will advance to
the next item. Note the OPTIONS displayed
across the bottom of the screen:
<A>alter <PgUp>next <PgDn>previous <ESC>quit
Press the <Page Up> key now. You should see the
page 18
next item displayed. Continue pressing the
<Page Up> key until all the entered items have
been viewed. When the viewing is complete,
press the <ESC> key to return to the ACTIVITIES
MENU.
You may have noticed some corrections that are
necessary. Using the <Page Up> and <Page Down>
keys, recall to the screen the item that needs
correction. Press the <A> key to select the
"Alter/Delete" operation. Note the cursor
appears at the Date field, and the OPTIONS
displayed across the bottom of the screen has
changed to show the ESCape route.
You will want to change only the incorrect
fields, so "step-through" the correct fields by
pressing the <ENTER> key. When the cursor ar-
rives at an incorrect field, simply reenter the
correct information and press <ENTER>. Once the
incorrect fields have been corrected, press the
<ESC> key to make a hasty advance to the "select
OPTION" question. We see the familiar choices
with the addition of a "D - delete" function.
We will probably want to "S - save" the changed
item.
After saving we may continue to view the item
information by using the <Page Up> and <Page
Down> keys. Here we will enter and correct the
rest of our list or press <ESC> to return to the
ACTIVITIES MENU.
That completes the entry of several items,
giving PCCC something to work with. So, let's
go look at the Card Catalog (which is what this
effort is all about anyway!)
Back at the ACTIVITIES MENU select "On-line cat-
alog." You will be see the Catalog Menu.
Assuming you have created several Subject
Headings, select the Subject catalog first. Do
page 19
this by highlighting the "Subject catalog" and
pressing <ENTER>.
You are asked for the starting letter to open
the catalog. Press any letter. The SUBJECT
catalog screen is displayed with the alphabetic
subject listing starting with the letter you
just typed (or next closest letter).
Seven Subject Headings (or Titles or Authors)
will be displayed at one time. You may scroll
through them one at a time using the <UP> and
<DOWN> arrow keys. You may use the <PageUp> and
<PageDown> keys to display the next or previous
seven items.
Note that only the subject, title, classifi-
cation number and call letters are displayed for
each item in the SUBJECT catalog. Similarly,
the Title, Author, Classification Number and
Call Letters are displayed in the TITLE and
AUTHOR catalogs. This is usually enough infor-
mation to find an item in a library.
Note also that the center item is highlighted.
Press <ENTER> at this point and see the complete
cataloging information for the highlighted item.
This is helpful if NOTES have been provided to
give further information. By pressing the <UP>
and <DOWN> arrow keys you can view the next and
previous items in the catalog.
Once you are through viewing the detailed cat-
aloging records, press the <ESC> key to return
to the screen of seven items. The last detailed
item will appear as the center highlighted item.
Notice the "Search For:" label at the lower
right of the screen. Notice the cursor is lo-
cated at this position. Here you may type a
string of characters for PCCC to lookup in the
catalog. Type in a Subject. Press <ENTER>.
page 20
PCCC will go to the nearest alphabetic match of
what was typed, placing it in the center high-
lighted position, then displaying the items
before and after it in the catalog. You may
enter a partial or complete Subject (or Title or
Author), and PCCC will make its best guess to
find the matching string. If it does not find
an actual match, it will display the next in
line alphabetically. So, you can see, misspell-
ings are not catastrophic.
Notice how PCCC properly alphabetizes the Sub-
ject Headings, Titles, and Authors. Leading
articles (A, An, The) are ignored. Letter case
is immaterial. As traditional library practice
expects, PCCC locates the "McDonald's" with the
"MacDonald's" in the AUTHOR catalog. If a title
has a leading number such as "100 ways to make
biscuits", PCCC will locate it with the O's as
though it read "ONE HUNDRED WAYS TO MAKE
BISCUITS."
At the bottom of the catalog screens, you are
given several function keys <F2>-<F5> to allow
you jump between catalogs. As you jump from one
catalog to the next, PCCC will enter the new
catalog at approximately the same alphabetic
position. From here you may scroll through the
catalog using the arrow and page keys, or you
may enter a search string.
Up to this point we have not yet described the
KEYWORD Catalog found in the Registered Version
of PCCC. It works quite similarly to the other
three, scrolling through the catalog with the
<UP> and <DOWN> arrow keys or the <PageUp> and
<PageDown> keys. Also "Search Strings" may be
typed in for lookup.
The KEYWORD screen is only slightly different
than the TITLE Catalog in that the lower right
of each item displays the >>Keyword<<. Again,
page 21
the alphabetic order is based on the Keyword
only, so the Titles may appear in a seemingly
random order. Realize that the Keyword itself
may come from the item's Title, any of the
item's Subject Headings, or from the item's
Notes. It may be necessary to look at the de-
tailed item record (by pressing <ENTER>) to find
exactly where the Keyword is from.
Once you have stepped to the detailed record
display screen, you may arrow forward and back-
ward through the items referring to the Keyword
at the top of the screen of each record.
The KEYWORD catalog maintains words 3 to 12
characters long even though this may include
partial words. No punctuation within words is
considered except the dash (-) and the under-
score (_).
When you are done with the card catalogs, press
<F6> from the seven-item display screen to re-
turn to the Catalog Menu. (<ESC> also works.)
From here, you may select the Activities Menu.
This completes the basic information necessary
to begin working in PC-CARD CATALOG. Please
refer to the reference (Operating PCCC) section
of this manual for more details on editing, ways
to use the various entry fields, printing an
inventory list, using the program's utilities,
etc.
page 22
OPERATING PC-CARD CATALOG
This section of the manual will describe each
ACTIVITY in the PCCC system in thorough detail.
It is intended to be used as a reference though
an initial reading is advised. The section
starts with a fews notes on the PCCC editing
mechanics. Next is a description of the use of
the ACTIVITIES MENU. It describes each activity
in menu order. The description starts with an
activity overview then proceeds to to the entry
field descriptions.
A Word About Editing:
All of the PCCC entry fields use a simple, yet
powerful field editing approach briefly
described as follows:
Simply enter the desired data one character at a
time using the <Shift> key to generate upper
case characters. The <Caps Lock> key may also
be used, but PCCC will automatically force the
critical fields into upper-case as needed.
If an error is noted in the same field where the
cursor is located, using the <RIGHT> arrow,
<LEFT> arrow, or <Backspace> key will position
the cursor over the incorrect character. Enter
the correct character, then continue entering
the rest of the field. If the rest of the let-
ters are correct, simply pressing the <RIGHT>
arrow repeatedly will advance the cursor over
the correct letters until the end of the line is
reached. Then press the <ENTER> key to advance
to the next field.
page 23
Should the entry of a field fill the allotted
space for that entry, the cursor will automa-
tically advance to the next field. If the cur-
sor enters a field where the data is already
correct, pressing the <ENTER> key will accept
the data and advance the cursor to the next
field.
Sometimes a field needs to have completely new
data entered into it. Simply start typing over
the existing data with the new data. Once the
new item is complete, press the <ENTER> key, the
cursor will advance to the next field clearing
off the end any extraneous information that may
have been left from the previous entry.
At any point you may advance to the OPTIONS
selection by pressing the <ESC> key. Be certain
the cursor is at the beginning of a field, else
the field may end up with partial information.
If you need to back up to a previous field, you
may press the <UP> arrow key. The cursor will
be placed at the start of the previous field.
Sometimes you may need to blank out a field
which has data in it. This is easily accomp-
lished by entering a space in the first position
of the field, then pressing the <ENTER> key.
The rest of the field will blank out.
page 24
The ACTIVITIES MENU:
After the initial PCCC sign-on screen, the pro-
gram progresses to the ACTIVITIES MENU. It is
from this location that all PCCC processing
starts and returns.
The ACTIVITIES MENU is a list of ACTIVITIES from
which you choose the program section to work on.
The choice is made by using the <UP> and <DOWN>
arrow keys to highlight the desired ACTIVITY.
Then press the <ENTER> key to proceed to the
chosen ACTIVITY. Another means of selecting an
ACTIVITY is to press the highlighted letter key
of the desired ACTIVITY. PCCC will then proceed
immediately to the chosen procedure.
The various activities are described in detail
in the following pages and are arranged in
ACTIVITIES MENU order.
Before going to the detailed ACTIVITY descrip-
tions, it is important to be reminded:
NEVER TURN OFF THE COMPUTER UNTIL YOU
HAVE RETURNED TO THE ACTIVITIES MENU
then exit(ed) to DOS!
The reason for this precaution is that PCCC uses
the computer's memory to temporarily store per-
manent information. Until you have returned to
the DOS, we can never be assured that the infor-
mation has been permanently stored on the disk.
<O> On-line Catalog
This ACTIVITY is the heart of PC-CARD CATALOG.
Here is where you have access to your book and
magazine information by AUTHOR, by TITLE, by
SUBJECT and, in the Registered Version, by KEY-
WORD. Selecting this ACTIVITY will take you to
the On-line Catalog sub-menu.
page 25
From the sub-menu, you may select any of the
catalogs to open. Select the desired catalog by
highlighting your choice with the arrow keys.
Then press <ENTER>. Or select your choice by
pressing the associated highlighted letter.
You will next type a letter that will position
the opening of the catalog. The open catalog
will immediately be displayed on the screen.
For example, if you pressed "F" after choosing
the SUBJECT catalog, the display would show the
first seven subjects alphabetically starting
with "F".
Using the <Up> and <Down> arrow keys, you may
scroll through the catalog one item at a time.
Likewise, using the <PgUp> and <PgDn> keys, you
may scroll through the catalog a page (seven
items) at a time. You may scroll forward and
backward, of course. You have access to the
entire catalog not being limited by the opening
letter you typed.
Note the various options displayed across the
bottom of the screen. Let's look at the "Search
For:" option. The cursor is always displayed at
this location on the screen. If you type a
string of characters here then press <ENTER>,
PCCC will search for the closest match to the
string and position the catalog at this point.
The item will appear in the center (highlighted)
position allowing you to see the items before
and after it also.
As you might have surmised, the "Search For:"
feature allows you type in a Title or Author or
Subject (or Keyword) and step directly to it.
Partial words and misspellings are acceptable.
Use the arrow keys to find the exact choice.
PCCC applies the same alphabetizing rules to
page 26
your search strings as it does to the data en-
tries. Remember, numbers entered as numbers
will position the Title and Subject catalogs as
though the numbers are spelled out. Leading
articles (A, An, The) are ignored. "Mc's" and
"Mac's" are found together. International
characters, which may be entered using the <ALT>
key and numeric keypad, are correctly located.
Notice the item at the center of the screen is
highlighted. If you press <ENTER>, the complete
cataloging information for the highlighted item
will be displayed. By pressing the <Up> and
<Down> arrows you will scroll through the
catalog displaying each item's cataloging
information in turn. A highlighted line near
the top of the display will indicate the field
PCCC is using for its index for the item.
To leave the cataloging data screen and return
to the page of items, simply press <ESC> key.
The item you were looking at will be positioned
as the center, highlighted item.
Notice across the bottom of the screen, are
displayed several Function Key choices. By
pressing the selected Function Key, you may jump
immediately to another catalog. The selected
catalog opens to approximately the alphabetic
position as the catalog you are leaving.
To leave the on-line catalog simply press the
<F6> key. You will then be returned to the
on-line catalog sub-menu. From this sub-menu
pressing <M> will return you to the ACTIVITIES
menu.
page 27
<A> Add Book or Magazine Information
This ACTIVITY provides the means to enter and
store a book or a magazine's cataloging infor-
mation. Selecting <A> from the ACTIVITIES MENU,
you will see the blank new book entry screen.
Notice that the next Reference Number automat-
ically appears in the upper left of your screen.
Also, the current (computer) date appears at the
upper right of the screen. The cursor is lo-
cated at the Reference Number field. As we are
ready now to enter data let's discuss each
entry:
REFERENCE NUMBER - This a a unique number sup-
plied for each item in the PCCC Book/
Magazine File. The next number is auto-
matically displayed in this field as you
start a new entry. You may overwrite the
provided number if you wish. PCCC will store
and increment the new number from that point.
The Reference Number is analogous to the
librarian's Accession Number which is a
unique number assigned each book as it is
cataloged. In all honesty, this number has
little to do with any significant information
except it is used by the PCCC program to tie
different parts together. That makes it
quite necessary for the computer program, but
of little use to anything else. (Do I hear
screams of anguish from library purists?)
CATALOGING DATE: This entry is simply the date
of the item's cataloging entry. PCCC de-
faults to the computer's date entered at the
time the computer was turned on. Enter the
one or two month numbers (1-12 for January
through December) followed by two day numbers
(01-31, leading zero is necessary) followed
by the two year numbers (90 for 1990.) In-
valid dates will not be accepted. If the
date in the field is already correct, simply
press the <ENTER> key. and the date will be
page 28
accepted as though you had entered it.
AUTHOR: The author entry is typed last name
first, followed by a comma, a space, and the
author's first name or initial and middle
name or intial. Enter both upper- and lower-
case letters as is standard practice. Once
the entry is complete, press the <ENTER> key.
Recall that the last character typed may
be the last character in the field. When this
happens, the cursor will automatically jump
to the next field. Though this may seem
annoying at first, you will learn to appre-
ciate the feature as key strokes saved.
TITLE: This field is the book's title as it will
appear in the catalog. The field may be
entered in both upper- and lower-case
letters. Library practice calls for capital-
ization of only the first letter of the first
word and the first letter of any proper name
in a title. Enter the title's leading ar-
ticle (A, An, The) as normal. For example:
The celebrated jumping frog
of Caleveras County
If the title requires the IBM Inter-
national Character Set, these letters may be
entered by holding down the <ALT> key while
typing the corresponding number code on the
keyboard's number pad, then releasing the
<ALT> key. Some computers are set up to more
handily use the International characters.
The Title field, used for a magazine
article, should contain the article name
followed by the magazine name. For example:
Finding the Bismarck -- "National
Geographic", (Nov, 1989)
Or a magazine title:
"Newsweek", (Oct. 29, 1989)
Note that the examples have used quotation
marks (") to distinguish magazine names from
book titles. Consistent formatting of mag-
azine and book entries will make the use of
your catalog more efficient.
page 29
The words used in this field will be
evaluated for inlcusion in the KEYWORD look-
up if you are using the Registered Version of
PCCC.
Once the title has been entered, press
the <ENTER> key. The cursor will advance to
the Publisher field.
PUBLISHER: This field is simply the name of the
publisher. The same entry features apply as
above. Abbreviate if necessary.
COPYRIGHT: This field accepts the copyright year
information formatted as follows: "c1983"
for a copyright in 1983. This format is the
standard used on catalog cards. Uncopy-
righted items with known publishing dates use
the date only as in "1890". Unknown dates
are entered as "n.d.".
SOURCE: This field may be used to describe
where the book came from. Examples might be
"gift" or "memorial". You may also choose to
use the name of the store where the book was
purchased such as "Taylor Bks".
COST: Enter the book's cost in dollars followed
by the decimal then the cents. (Actually,
dollars/ cents format is not a requirement.
The field uses two decimal places which are
automatically formatted if not entered.) This
field sometimes seems a bit offset, however,
after you have pressed the <ENTER> key, the
computer will re-format the field. Verify
that you have entered the cost correctly.
NOTES: Two lines are provided to allow addi-
tional descriptive information.
The words used in this field will be
evaluated for inlcusion in the KEYWORD look-
up if you are using the Registered Version of
PCCC.
Press <ENTER> when the field entry is
complete.
CLASSIFICATION NUMBER: If you are the standard
Dewey decimal system, simply enter the class-
ification number. To isolate sections, the
page 30
numbers may have letters such as a "J" pre-
ceding the classification number designating
books for ages 8 to 11. The "F" fiction
designation is entered in this field. Sev-
eral other designations are acceptable.
Many users will be cataloging with num-
bering systems other than Dewey. This field
may contain any combination of alpha-numeric
characters. Note that this field will appear
in the catalog for each item as it is nor-
mally used to "point" to a physical location
of the item.
CALL LETTERS: A handy feature of PCCC occurs in
this field. In most cases, the first three
letters of the author's last name become the
call letters. PCCC automatically inserts
them for you at the Author field entry al-
lowing you to "step-through" the field with-
out reentering the letters. If the Call
Letters are different, you may, of course,
overwrite what PCCC has automatically
entered. Individual biographies would not
use the Author's name letters.
SUBJECT 1 - 5: In these fields you may enter up
to five subject headings. As is standard
practice, subject headings are printed in
upper-case only, therefore, PCCC automa-
tically sets the entry characters to upper-
case. Press <ENTER> when the heading is com-
plete. You will advance to the next subject
field.
If you have used the title line for a
magazine name, you may find the Subject
Headings a handy place to include up to five
article names. You may wish to again dis-
tinguish these as articles by the use of
quotation marks (") for example:
"WHEN THE CHIPS ARE DOWN"
"100 WAYS TO WIN IN FUTURES"
The words used in this field will be
evaluated for inlcusion in the KEYWORD look-
up if you are using the Registered Version of
page 31
PCCC.
When the last subject has been entered,
press <ENTER> through the blank subject
fields, or press the <ESC> key. In either
case you will be advanced to the OPTIONS
selection.
OPTIONS: Here the data entries for a single
book or magazine or article are complete. Look
carefully over the data on the screen as what is
shown is what is stored. You may now select
what to do with the data. Pressing a single
letter (not followed by the <ENTER> key) will do
what is described below. A simplified options
menu is displayed across the bottom of the
screen to remind you of the choices. They are
as follows:
S - Save - This selection will save the data
permanently to one or more files on your
computer's disk. The AUTHOR, TITLE, SUBJECT
and KEYWORD pointers are created automatic-
ally "filing" the new data in the catalog.
R - Review - This entry does not store any
information, but rather, allows you back onto
the entry screen to correct some incorrectly
entered data. As the cursor enters a correct
field, simply pressing the <ENTER> key will
step you through the field without having to
reenter the data. Only the field that needs
changing must be reentered. Once the neces-
sary field has been altered, press the
<ENTER> key to go to the next field, then
press the <ESC> key to advance immediately to
the OPTIONS selection.
E - Exit to menu - Once all the entries have
been made and saved, you will use this option
to go back to the ACTIVITIES MENU. Pressing
the <ESC> key works here also. Always finish
the entry of a batch of book data with this
selection. Note that you must SAVE the cur-
rent screen's data before using the "E"
option. Otherwise, the item will NOT be
page 32
saved. Likewise, you may use this option to
ignore the "just entered" data. Remember,
ALWAYS return to the ACTIVITIES MENU then
exit to DOS before turning off the computer!
<C> Change or Delete Information
Choosing this ACTIVITY from the ACTIVITIES MENU,
you may alter an item's information, store it,
and re-file in the catalog. At entry into this
ACTIVITY, a screen will be displayed requesting
the item's Reference Number. Enter the Number
and press <ENTER>. If the Reference Number is
not found, the next Number in line will be dis-
played. Possibly there is no item next in line,
so a message will advise you of this.
Once found the data will be displayed on the
familiar data entry screen. At this point,
several "Preview" options exist:
A - Alter: Press the <A> key if you choose to
change any of the information on the screen.
The fields are labeled and entered exactly as
above, so we will not repeat the discussion.
Remember to <ENTER>-step through the correct
fields reentering only the changed ones. You
may also use the <ESC> key to skip immed-
iately down to the Options selection.
You will note that the Options selections
are slightly different than described above.
The "Delete" Option has been added. Using
this key will allow you to delete an item
from the files. All other options will func-
tion as described in the previous section.
Selecting any of the Options (except "R -
review") will return to the "Preview"
options.
Perhaps we should note here that it is not
possible to directly alter the Reference
page 33
Number in this section. Please refer to the
QUESTIONS and ANSWERS section of this manual
for a description of that procedure.
<Page-Up> - Pressing the <Page-Up> will display
the next item in the file which is in Refer-
ence Number order. You then have the options
of Altering the information, proceeding on,
or back exiting to the Reference Number entry
screen. When the end of the list is reached,
a message indicating "no more items in the
file" will be briefly displayed before re-
turning to the Reference Number entry screen.
<Page-Down> - Pressing the <Page-Down> will
display the previous item in the file which
is in Reference Number order. You then have
the options of Altering the information, pro-
ceeding backward, or exiting to the Reference
Number entry screen. When the start of the
file is reached, a message indicating "no
previous items in the file" will be briefly
displayed before returning to the Reference
Number entry screen.
E - Exit to Reference Number entry screen. When
you have completed "Previewing" the informa-
tion, pressing <E> will place you back at the
Reference Number entry screen where you may
enter another Number to view or you may
return to the ACTIVITIES MENU.
Using this ACTIVITY, you may alter as many items
as you like. To return to the ACTIVITIES MENU,
press the <ESC> key.
<L> Print List by Reference Number
This selection prints a complete or partial list
page 34
of your library's holdings, printed in Reference
Number order. It is printed on standard 8-1/2"
x 11" computer paper which will need to be
loaded into the printer.
You will be asked to enter a starting reference
number for the listing followed by the entry of
an ending number. The listing will print all of
the entries between and including the starting
and ending numbers. You may press <ENTER> at
the starting field to start at the first. Like-
wise, press <ENTER> at the ending number to
print to the end. A heading will be printed on
each page giving the date, so later it will be
easy to determine how current the list is.
PCCC will allow you to pause the printer before
the process is completed. Simply press the
<ESC> key. The printer will PAUSE and ask if
you wish to continue printing, or return to the
ACTIVITIES MENU. Answer <Y> or <N> as desired.
Remember, many printers have memory buffers in
them that may allow several hundred characters
to print after the <ESC> key has been pressed.
At the completion of printing the listing, PCCC
will print a line showing the total number of
items on the list, along with the total value
(sum of the COSTS) of the items on the list.
This is valuable information for inventory and
insurance purposes. Once the printing is com-
plete, you will be returned to the ACTIVITIES
MENU.
<R> Rebuild Indexes
This utility is not a part of the normal PCCC
processing, but is provided to help recover from
the occasional computer disasters that can
page 35
occur. Indexes are tables of pointers to the
data files that set up the order within the
various catalogs. If any problems ever happen
to the computer, it will likely be the Indexes
that suffer most.
Fortunately, it is fairly easy to recover, or
rebuild, the indexes. In fact, this routine
makes it automatic. That's the good news. The
bad news is it takes a long time to complete.
You may expect about 10-15 minutes of computer
time for each 1000 items varying somewhat on the
number of subjects and notes that you have. The
time is also highly dependent on the speed of
your disk drive access.
You may need to use this rebuild procedure if
you have accidently turned the computer off at
the entry screens rather than exiting to DOS.
Also, if you have just installed the Registered
Version of PCCC, you will need to use this pro-
cedure to initially create the KEYWORD index.
If PCCC seems to be acting strangely, try an
index rebuild before resorting to more drastic
measures.
Rebuild Indexes may be used any time without
fear of damaging any files, but be certain that
it completes the building of ALL its indexes.
Partial building of the indexes will assure that
the catalog will not work properly.
page 36
<X> Exit to DOS
You must ALWAYS come back to the ACTIVITIES MENU
and exit to DOS before turning your computer
off. When selecting "eXit", you will be
returned back to the "C>".
page 37
UPGRADING to REGISTERED VERSION of PCCC
Once you become a registered user, you will
receive a diskette containing the replacement
program "PCCC&". To use your Registered Version
you will need to copy it onto your fixed disk.
Use the commands:
COPY A:PCCC&.EXE C:\PCCC\PCCC&.EXE
COPY A:PCCC.IGN C:\PCCC\PCCC.IGN
[This assumes that you have installed PCCC on
the C: drive in the \PCCC sub-directory.]
Now you may start the new version by typing at
the DOS prompt:
PCCC& then press <ENTER>.
You will notice a slightly different sign-on
screen. Everything will work the same as
standard PCCC. You will need to do a "<R>
Rebuild Indexes" first to create the KEYWORD
index required for the new KEYWORD Lookup
feature. Once the rebuild is completed, you
may lookup items by SUBJECT, AUTHOR, TITLE, and
KEYWORD.
The KEYWORD feature uses only words that are
three or more characters long. Numbers are
ignored. A text file named PCCC.IGN is a list
of words which PCCC will ignore when creating
the Index. A sample of the PCCC.IGN file is
provided.
You will want to customize this list to match
your library's needs. Use an ASCII-based word
processor (such as EDLIN or Wordstar in the non-
doc mode), to add or delete words (250 words
max) from the file. As you enter words into the
List, note that your new words may be in upper-
or lower-case. PCCC does not care. Each time
the list is changed, however, you must <R>ebuild
Indexes to update the KEYWORD Index.
page 38
The file PCCC.IGN must be located in the same
sub-directory as the PCCC program. The words in
the KEYWORD Index are extracted from the Title,
the Subject Headings, and the Notes. Other
fields are ignored.
page 39
QUESTIONS and ANSWERS
The following items are information that may be
helpful in case of problems or questions. This
is far from an exhaustive list, so please write
DIAKON for additional information.
1. How do I enter more than one author?
You must have noticed that the PCCC book
entry screen leaves room for only one author.
Indeed, that is true, so we have chosen to
stay with standard library practice and enter
only a single author. You may wish to create
another entry for a joint author and make a
cross-reference in the NOTES section.
2. I noticed that when I step-through the
author field or enter author information,
the call letters on the entry screen
change. What if I don't want them to
change?
This feature of PCCC in a few cases can cause
unwanted information to appear in the call
letter field. We feel like the advantages
out-weigh the disadvantages. Be concious that
certain entries will need correcting from what
PCCC automatically inserts. These will be
biographies and books without authors. Just
keeping this in mind will eliminate most of
the problems.
3. I notice that frequently, you warn against
turning off the computer at any point other
than the ACTIVITIES MENU. So what about a
power outage, or what if I forget?
First, take precautions against power outages
such as using a backup or uninterruptible
power supply or not working during heavy thun-
der storms. But still, that may be unreal-
istic. It would be a wise idea to occasion-
ally exit to the ACTIVITIES MENU several times
during a massive entry session simply for the
page 40
purpose of keeping the disk directory updated.
In any case, an untimely power out can also
cause problems down the road as new data could
possibly overwrite existing data. Use "<R>
Rebuild Indexes" from the ACTIVITIES MENU.
This ACTIVITY will rebuild the indexes to
assure that the overwriting problems do not
occur.
4. How many entries does PCCC handle, and what
kind of disk space can I expect to need for
my library?
PCCC will keep track of over 65,000 books and
magazine items. The required disk space is
dependent on how many Subject Headings you
average for your entries, and how many Notes
you have included. If you are using the PCCC
Shareware version without the KEYWORD fea-
ture, the disk usage will average 1600 entries
per megabyte. If you have the Registered
Version with the KEYWORD feature, the average
will drop to about 1000 entries per megabyte.
Sorry, you just can't get something for
nothing.
One nice feature of PCCC is that when an item
is deleted, PCCC will reuse that item's disk
space on new entries before it expands the
files. This way, you can be sure that PCCC is
being space efficient without the need to
"compress" files.
5. You mentioned earlier that I could make
some BLANK-SCREEN WORK SLIPS...what are
they, and how do I make them?
Work slips are used by the librarian to
collect all of the information together for
the cataloging of a book or magazine item.
Wouldn't it be nice to have a blank screen
on paper to fill in the blanks as you are
cataloging and selecting subject headings?
Well, you can. Just call up a blank entry
screen, and press the <Shift> and <PRT SC>
page 41
keys at the same time so that the screen is
"dumped" to the printer. Copy this print-out
several times and use it guide you as you
lookup and fill in information.
6. What if I made a mistake and need to change
an Reference Number?
First you will need to delete the book or
magazine item with the incorrect number. Use
"<C> Change or Delete Information" from the
ACTIVITIES MENU. After you have the infor-
mation on the screen, you might like to make a
printed "screen dump" of the information by
pressing the <Shift> key and the <PRT SC> key
at the same time. Be sure the printer is on.
The screen will be printed on the printer so
that you have the data handy for reentry. [A
few printers will not work properly in a
screen dump, so you might have to resort to
writing the information down.] Now return to
the ACTIVITIES MENU, and if you are changing a
book, select "<A> Add Book or Magazine Infor-
mation". Write down the current "next"
Reference Number to reenter later. Enter the
desired Reference Number in the first field.
The rest of the information may now be re-
entered referring to the printed screen dump
as most of it should be correct. Store the
information using the "<S> Save" option. You
will need to keep the old "next" Reference
Number for the next time you make new entries.
7. When I first start running PCCC I get the
message "not enough memory". What do I do
about that?
PCCC must have 256K of memory to run in.
Many early models of personal computers re-
quire an additional expansion card to reach
that level of memory. Unfortunately, there is
no solution other than the hardware additions.
8. My screen suddenly read "Runtime error 4 at
page 42
xxxx:yyyy" just after I started into PCCC.
Why?
This is an indication that you may not have
properly installed the CONFIG.SYS file or that
you turned on the computer with another disk-
ette other then the PCCC diskette. Check the
text of CONFIG.SYS. PCCC requires that
CONFIG.SYS have the line "FILES=20" in it.
Then re-boot the computer being sure that the
correct CONFIG.SYS is located in the boot/root
directory.
9. What if I am working away and suddenly I
see get this "Runtime error #nn at
xxxx:yyyy" message. Now you told about
runtime error 4, but what about any others?
I sincerely hope this never happens as it
indicates a programming error. Please take
the time to write down the numbers and the
conditions such as what ACTIVITY you were in
the process of doing and any out-of-the-
ordinary keystrokes you may have made. Then
write DIAKON as soon as possible so we can
solve the problem.
10. Okay, I've put all this information about
thousands of books on my disk. Now I'm
ready to move up to something larger, maybe
with circulation and various research re-
ports. Spine label printing would be nice.
Can I move this information over to another
system without reentering it all?
Good question! It would be sad to not have
the capability of upgrading your PCCC data.
The answer is YES, you can. Please write
DIAKON Systems and we will send you the infor-
mation on other systems to which PCCC data can
be transfered.
You might also be interested in a companion
program to PCCC that will print traditional
catalog cards. It uses 3-1/2" x 5" pin-feed
catalog card stock to print AUTHOR, TITLE,
page 43
SUBJECT, and SHELF cards. It can also print a
SHELF list which is a listing of all your
holdings in Shelf Order, plus an Accession
List much like PCCC's Reference Number List.
The best news is that it is a Shareware
program (cheap!). It is called CASSY which
stands for Catalog card/ Accession & Shelf
listing SYstem. You may order the registered
version from DIAKON Systems for $20(US) [+ $2
shipping]. This includes the registered
users' enhancements that will print a partial
or complete AUTHOR or TITLE listing.
page 44
APPENDIX A - Using CASSY and PCCC
Some users will want to use both CASSY (Catalog
card / Accession & Shelf list SYstem) and PCCC
with the same data files (since the programs are
designed to be compatible). This section of the
manual discusses the pros and cons of using both
programs with common data. Instructions are
provided to add PCCC to an existing CASSY, then
to add CASSY to an existing PCCC. Before begin-
ning either installation, please BACKUP your
existing data files in case something goes awry.
On the PRO side, obviously, by using CASSY, you
add the ability to print catalog cards. The
shelf list makes inventory a breeze! CASSY's
Accession Listing is exactly the same as PCCC
Reference Number Listing. CASSY's Registered
Version will also print complete and partial
AUTHOR and TITLE listings. What a helpful
resource when doing research! Entry of infor-
mation in PCCC has a few editing features that
make it a bit handier than CASSY at this time.
(Future versions of CASSY [2.0 and above] will
correct this, however.)
On the CON side, PCCC does not address CASSY's
AV (audio-visual/media) cataloging. CASSY's
"Remarks" field is not maintained in PCCC, and
PCCC's "Notes" field is not addressed in CASSY.
Adding PCCC to CASSY:
First we will need to protect the existing CASSY
data files. To do this, enter the CASSY sub-
directory. We will rename all the .DAT files
with the command as follows:
RENAME *.DAT *.DAX <ENTER>
Now, as you are installing PCCC, you will need
page 45
to install it in the existing CASSY sub-
directory and tell PCCC to use the CASSY file-
names. The command will be as follows:
INSTALL A: C: CASSY <ENTER>
where "A:" is contains the PCCC distribution
diskette, "C:" is the CASSY program drive and
"CASSY" is the name of the sub-directory that
contains the CASSY program files.
When asked for the Book Filename, enter
"CASYBOOK". When asked for the Subject File-
name, enter "CASYSUBJ". When asked for the
Notes Filename, it enter "CASYNOTE".
At the question "Do you wish to create new PCCC
data files? (Y/N)" answer "Y"es. This will
create empty data files. Next, you will need to
copy the old CASSY data files back as follows:
COPY *.DAX *.DAT <ENTER>
Now delete the .DAX files (since they are
duplicates anyway) with:
DEL *.DAX <ENTER>
This copying-renaming-deleting exercize provides
a way to create the CASYNOTE.DAT file without
damaging the existing CASSY*.DAT files.
Once the PCCC installation is complete, you will
need to do a PCCC "<R> Rebuild indexes" to
create the new PCCC indexes. Once this is done,
you will be able to move between programs trans-
parently.
Adding CASSY to PCCC:
On the other hand, you may be installing CASSY
with an existing PCCC program. 1) You will need
to install CASSY on the drive and sub-directory
that currently contain the PCCC programs. The
CASSY install file FIXDINST.BAT will need to
have the drive letter and sub-directory changed
page 46
to match those of PCCC. You will need to use an
ASCII word processor (such as EDLIN) to make the
changes. As you are installing CASSY, go ahead
and create the empty data files when requested.
2) You will next need to change the PCCC data
filenames as follows:
DEL CASYBOOK.* [Assuming they are empty,]
DEL CASYSUBJ.* [of course! If they are ]
[not empty, then use ]
[CASSYMRG.COM from CASSY ]
[enhancements to merge. ]
RENAME PCCCBOOK.* CASYBOOK.*
RENAME PCCCSUBJ.* CASYSUBJ.*
RENAME PCCCNOTE.* CASYNOTE.*
3) Also, update the PCCC filenames in the
PCCC.CNF file as noted above. Use the command:
PCCCINST C: PCCC <ENTER>
where "C:" is the PCCC program drive and "PCCC"
is the PCCC sub-directory.
After that is done your files should look like:
CASYBOOK.DAT CASYBOOK.IX0 CASYSUBJ.IX1
CASYSUBJ.DAT CASYBOOK.IX1 CASSYREM.IX0
CASSYREM.DAT CASYBOOK.IX2 CASYNOTE.IX0
CASYNOTE.DAT CASYBOOK.IX3 CASSYAV.IX0
CASSYAV.DAT CASYSUBJ.IX0
Whew, we're glad that's out of the way! We
think you will find it worth the effort to make
these two companion programs work together.
Notes on Using CASSY and PCCC:
Note that entries and alterations in CASSY will
not update the catalog indexes used in PCCC.
Conversely, items entered in PCCC will not print
catalog cards until they have been "Saved to
Print" in CASSY. A reasonable procedure to
resolve this problem would be:
page 47
1) Make new entries and alterations in PCCC.
This keeps the indexes current.
2) Add remarks in CASSY's alter mode, then
3) "Save to print" if you need to print cards.
A PCCC Index Rebuild will correct any incorrect
indexes caused by making new and altered entries
in CASSY.
page 48
APPENDIX B:
A Special Note to Fixed Disk Users
After a major session of DATA entry, you will
need to BACKUP your files. Assuming the
BACKUP.COM file is currently on your "C drive",
with the cursor positioned at the "C>" type:
BACKUP C:\PCCC\PCCC*.DAT A: <ENTER>
This will backup onto one or more diskettes the
data file information that cannot be obtained
from your PCCC Distribution Diskette, or that
can be regenerated from the PCCC Rebuild Indexes
routine.
page 49
APPENDIX C :
DIAKON Systems Library Program Catalog
PC-CARD CATALOG (registered version) -
includes: Full on-line catalog look-
up features (Author, Title, Subject,
Keyword) ; New item entry and
alteration; Print-out of holdings;
Index rebuild; Documentation on
disk. (Two diskettes) ................. 39.00
PC-CARD CATALOG - PUBLIC ACCESS CATALOG
- includes only the full on-line
catalog look up features noted above.
Excludes the ability to alter data or
print holdings. This program is
designed for institutions that have
public access to the on-line catalog.
Once the program is running, no data
may be altered, access to DOS is via
password only. This program is
available to registered PCCC users
only. (One diskette) .................. 29.00
CASSY [CAtalog card/accession & Shelf
list SYstem] (Registered version) - A
companion program to PCCC that can
print formatted catalog cards
(Author, Title, Subject, Shelf);
Print listings in Author, Title,
Shelf, Accession order; Process
Audio-visual materials including
cards and listings. Data files
(other than AV) are compatible with
PCCC. Includes documentation on
diskette. (Two diskettes) ............. 24.00
Each registered version ordered includes the
latest version of the Shareware program.
Registered versions include phone support.
Please order using the order form found on the
following page.
page 50
DIAKON Systems Order Form
------ ------- ----- ----
Please send the following items:
Quantity
_____ PC-Card Catalog (Registered
Version) - $39.00 each .... _____________
_____ PC-Card Catalog - Public
Access Catalog (please provide
(PCCC registration number if
not ordering PCCC at this
time. - No. ______________ )
- $29.00 each ............. _____________
_____ CASSY (Registered Version)
- $24.00 each ............. _____________
_____ Shipping & Handling (number
of diskettes x rate)( $2.00
per diskette inside US; $4.00
per diskette outside US to
allow for air mail.)....... _____________
- - - Texas State Sales Tax (for
orders inside of Texas only)
add 8.0% .................. _____________
TOTAL ENCLOSED (please make
payments in US funds) ..... _____________
Name __________________________________________
Address _______________________________________
_______________________________________
_______________________________________
Send order form and enclosed payment to:
DIAKON Systems
3801 Glenmont Dr.
Fort Worth, TX 76133-2955
Purchase orders are NET + 10%, 30 days.
page 51
Directory of PC-SIG Library Disk #2590
Volume in drive A has no label
Directory of A:\
PCCC EXE 84960 5-06-90 1:13a
PCCCINST EXE 16608 1-01-90 7:35p
PCCC DOC 88064 1-01-90 7:45p
INSTALL BAT 997 1-01-90 7:28p
CONFIG SYS 20 1-01-90 7:45p
README 3072 1-01-90 7:49p
GO BAT 28 6-12-91 9:44a
GO TXT 1002 6-12-91 9:44a
FILE2590 TXT 2295 6-27-91 4:43p
9 file(s) 197046 bytes
121856 bytes free