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FILE2514.TXT
Disk No: 2514
Disk Title: PHONEMAN
PC-SIG Version: S1
Program Title: PHONEMAN Personal Phone Book Manager
Author Version: 1.2B
Author Registration: $22.00
Special Requirements: None.
Throw away those note pads and paper scraps with scrawled addresses.
PHONEMAN gives you a good reason to computerize your phone number list.
You type in names, addresses, and phone numbers -- PHONEMAN does the
rest. Each phone book can hold up to 1,000 entries, and you can have
multiple phone books. Once the names and number are in PHONEMAN, it's
easy to make changes with this completely menu-driven system. Create
mail lists or phone lists with any printer, including HP laser printers.
If you have a modem, PHONEMAN will dial numbers for you. Includes a
screen saver and mouse support.
PC-SIG
1030D East Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1989-1991 PC-SIG, Inc.
INFO.TXT
PHONEMAN Personal Address Book Manager
Version 1.2
by TASCS Company
P. O. Box 2326
Redondo Beach, California 90278-7826
Copyright 1990 - All Rights Reserved
After installation is complete, you can start PHONEMAN by typing
C:> PHONEMAN
at the DOS prompt (the "C:>") and then pressing Enter. To run PSETUP, you
must change the DOS default directory to that containing the program and data
files, then type PSETUP and press Enter, OR use the TASCS Application Manager.
The WHOIS capability is an important and integral part of using PHONEMAN.
This capability is provided by a pair of files - WHOIS.BAT and FINDNAME.EXE.
The WHOIS.BAT file is created in the first directory listed in your PATH
statement or C:\ if no PATH statement could be found. To use WHOIS, type:
C:> WHOIS searchname
to find all occurrences of 'searchname' in your default address book. The
text to search for does not have to be identical in case (upper or lower, OK)
and need not be complete. The searchname can be as short as one character but
this is probably too general a search. When WHOIS.BAT runs, it actually runs
FINDNAME.EXE installed in your installation directory. To search files other
then the default, copy WHOIS.BAT to another file, then edit the new file and
change the name of the file searched (the default version of WHOIS.BAT uses
ADDRESS.PBK) to the required file.
NEW FEATURES
Version 1.2 provides several improvements over version 1.1, notably
in printer support. Access to printing is easier (fewer key strokes),
there are more options, several printer types are directly supported, and
serial printers may now be used without using "MODE LPT1: = COM1:".
Most importatnt is the addition of a second printer setup. Now records
and labels may use independent setups and even different printers, if
desired. This allows for a second printer dedicated to the task of
printing labels. We also plan to support the Seiko Smart Label Printer
in our next release. IMPORTANT NOTE: When printing only ONE entry from
the address book, the printer is NOT reset. That is, any special features
such as LQ/15cpi will NOT be sent to the printer. This allows you to use
those printers that form feed on reset (such as LaserJets) to create a
selected list by printing only one record at a time. To activate your
special printer mode, be sure the mode is selected in the Printer Utility
screen, then select Printer Control (F5). From here, select "Reset Printer"
to activate and reset to your mode. Then press F10 to return to the Print
menu and start printing.
Labels can now be printed up to three across a sheet. To access a new
width, select "Change Parameters" and change to the new width (number of
labels across). Pressing Enter, PHONEMAN changes the settings to those
for the new format and returns. To modify these parameters, re-enter
"Change Parameters" but simply press Enter when the width is requested
(accept the current value) leaving you in parameter change mode.
In addition, the width of the name fields has been modified slightly to
be more flexible. The surname field, the logical place for entering a
company name instead of a personal name, may now expand to 37 characters.
Space remaining for the first names is reduced from 22 only to the extent
the surname exceeds 18 characters.
APPLICATION NOTE:
If PHONEMAN cannot recognize your modem and you are sure PSETUP has set the
correct parameters, try using the DOS 'MODE' command. Specify the port, baud
rate, parity, data bits, and stop bits as appropriate. For COM1, 1200 baud,
8 bits, 1 stop bit:
C:> MODE COM1:1200,N,8,1,
This assumes the MODE command can be found in your path.
For more information, see the READ.ME file for last-minute comments and
additions.
MANUAL.TXT
PHONEMAN (tm) Personal
Phone Book Manager (c)
Version 1.2/Revision B
A phone and address book
manager for IBM(R) PC-
compatible and
PS/2(R) personal computers.
SHAREWARE EDITION
TASCS Company
P.O. Box 2326
Redondo Beach, California 90278
Copyright 1990 all rights reserved
PHONEMAN FEATURES
* Easy to use
* Maintain phone and address books with up to 1000
records per book, depending on available memory
* Accept input using a template for uniformity and
simplicity
* Create mailing lists or phone lists using any standard
text printer; special support for Hewlett-Packard
PCL printers (Laser Jet family, Desk Jet, Paint Jet)
and Epson dot matrix printers
* Print one address label or a label for each address in
the computerized phone book, any number of copies.
NEW!!! - NOW SUPPORTS 1-, 2-, AND 3-WIDE SHEETS!
* Automatic alphabetical sorting by last name
* Locate names simply by pressing the key corresponding
the first letter of the desired surname
* Automatically dial numbers using a Hayes(R)-compatible
autodial modem
* Supports Microsoft(R) Mouse and Logitech(R) Mouse for
facile access to features
* Screen-saving feature blanks screen and displays moving
clock after a period of inactivity - restore screen by
pressing any key
* Find names, addresses, and phone numbers from the DOS
command prompt with the supplied WHOIS program
* With the appropriate license from TASCS, PHONEMAN can
be used on a local area network - maintain one copy of
each data file that every user can search
System Requirements and Supported Peripherals
- IBM PC-compatible or PS/2 personal computer with
256K memory, DOS ver. 2.1 or later. A hard disk,
larger memory are recommended.
- Any text printer for address and phone book
printing. Special support for HP Laser Jet family,
Desk Jet, Paint Jet, and Epson LQ dot matrix
printers. (optional)
- Microsoft, Logitech, or compatible mouse (optional)
using the Microsoft-compatible mouse driver.
- Hayes-compatible autodial modem (optional) for
automatically dialing phone numbers.
PHONEMAN (tm) License Agreement
PHONEMAN (tm), PSETUP, and WHOIS programs are the exclusive
property of Thomas A. Spiglanin and TASCS Company (TASCS). You
may use this program for a period of 25 days to determine its
suitability to meet your needs. If you elect to continue using
these programs you must purchase a registration from TASCS. If
you do not agree to the terms specified, you must destroy all
copies of the software in your possession.
PHONEMAN (tm) may be distributed as SHAREWARE provided that
the entire package as received remains intact. The file READ.ME
lists the files that was included in this distribution. All
included software is Copyrighted and may be used only as
specified in this agreement. You may not modify these programs
in any way. The software may not be used on any computer network
without the written consent of TASCS and not without registration.
TASCS hereby disclaims all warranties relating to this
software, whether express or implied, including without
limitation any implied warranties of merchantability or fitness
for a particular purpose. TASCS will not be liable for any
special, consequential, indirect, or similar damages due to loss
of data or any other reason, even if TASCS has been advised of
the possibility of such damages. In no event shall TASCS's
liability for any damages ever exceed the price paid for the
license to use the software, regardless of the form of the claim.
The person using the software bears all risk as to the quality
and performance of the software.
* * * * *
Thomas A. Spiglanin
TASCS Company
P.O. Box 2326
Redondo Beach, California 90278
* * * * *
Please note Shareware is NOT FREEware! While we authors of
Shareware programs cannot control your actions or account for
travels of our software, we rely on your support for the system
to work. This PHONEMAN program is no exception. If you like and
use PHONEMAN, PLEASE license the software. This low-cost action
provides you with lifetime registration and guarantees you of
notification when upgrades become available. Understand that
Shareware authors have no incentive to continue to enhance or to
create new programs without the support of you and your friends.
PHONEMAN INDEX
1. INTRODUCTION 1
A. Overview of PHONEMAN 1
B. Using a mouse with PHONEMAN 5
C. WHOIS (DOS command line search utility) 5
D. Program limits and memory use 6
2. INSTALLATION 6
A. Hard disk installation 6
B. DOS Path considerations 7
C. Floppy diskette installation 7
D. Mouse driver 8
E. Running PSETUP to specify environment 8
(colors, clock, screen saver, printer
and modem ports)
3. USING PHONEMAN 11
A. Starting PHONEMAN 11
B. On-line help 11
C. Using DISPLAY mode 12
D. DISPLAY mode options (View, Add, 13
Delete, Print, Edit, Dial, Done)
E. Using Add to Add a New Record 14
F. Using Menus 15
G. Main Menu Options (DISPLAY, CREATE, 15
FILE Utilities, Print, Quit)
H. File Utility Menu Options (SAVE, 16
LOAD, RELOAD, COMBINE, DELETE,
RENAME, COPY)
I. The Print Utility 17
J. The Dialer Utility 18
K. The File selector 19
4. WHOIS SEARCH PROGRAM 20
5. Appendices 21
A. Print format options 21
B. Suggested Print Parameters 22
C. Format of PHONEMAN records 23
D. Files used by PHONEMAN 23
E. Results of INSTALL 24
F. Trademark Acknowledgments 24
1. INTRODUCTION.
PHONEMAN is a phone and address book manager that helps you
maintain address and phone number information on your personal
computer. To facilitate access to these records, PHONEMAN uses
menus to guide you to its many features to add new information,
delete records no longer needed, modify existing data, print
phone lists and address labels, and dial the phone. When adding
or modifying data, PHONEMAN uses templates that make entering
information consistent and easy. This consistency makes it
possible to create phone lists and address labels from the same
data using any of several predefined formats.
You can maintain more than one phone book on your computer
system using PHONEMAN. A default phone book, named ADDRESS.PBK,
is loaded automatically every time PHONEMAN is initiated. This
default book is intended to contain the information you use most
often. File utilities then allow you to load a new book from
disk or to create, then save a new book. Other books you may
want to maintain separate from the default book include special
lists such as a holiday mailing list or a club membership roster.
PHONEMAN can assemble collections of several other books through
the COMBINE and COPY features of file utilities.
A. OVERVIEW
PHONEMAN consists of a series of menus that lead the way to
various features. The parent of all activity is the Main Menu.
This menu provides direct access to the phone book currently in
the computer's memory, as well as to the File Utilities Menu and
print functions. It is also the point from which you must exit
PHONEMAN.
Structure of the Main Menu
Main Menu____
|__ HELP
|
|__ DISPLAY Current Book _______ DISPLAY Mode
|
|__ CREATE New Book ____________ DISPLAY Mode
|
|__ FILE Utilities _____________ File Utilities
|
|__ PRINT Current Book _________ Print Options
|
|__ QUIT PHONEMAN
- 1 -
DISPLAY MODE OVERVIEW
The DISPLAY mode of PHONEMAN provides the first look into
the current phone book. This mode displays names of the current
book and lists the features that can be reached from DISPLAY. Up
to twenty names will fit on a single screen at any one time.
Remaining names can be located by using PgUp and PgDn keys, by
using the arrow keys, or by pressing the key corresponding to the
first letter of the desired surname. If using a mouse, move the
mouse cursor to the PgUp, PgDn, or arrow "buttons" on the screen
and press the left mouse button. See 'Using a Mouse with
PHONEMAN' for more details.
DISPLAY mode uses a "highlight bar" to identify an entry in
the current book (its background color is distinct from the other
entries). The features available from DISPLAY mode act
exclusively on the currently highlighted entry with the exception
of Add. The Add feature queries for required information and
inserts the newly created record into the appropriate location in
alphabetical order.
View is a display mode that shows the complete PHONEMAN
record for the entry that was highlighted in DISPLAY. All
features available from DISPLAY remain available to View except
for Add and View itself.
Other features available from DISPLAY and View include
Delete, Print, and Edit the selected entry, and Dial phone
numbers within the selected entry.
Structure of DISPLAY and View
Main Menu____
|__ HELP
|
|_____________ View _____ HELP
| |
|__ Delete |__ Delete
| |
|__ Print (ALL) |__ Print (ONE)
| |
|__ Edit |__ Edit
| |
|__ Dial |__ Dial
| |
|__ Done/Return |__ Done/Return
to Main Menu to DISPLAY
- 2 -
OVERVIEW OF FILE UTILITIES MENU
The file utilities allow PHONEMAN to interact with your disk
system to read (load), delete, save, rename, and copy PHONEMAN
files. Using the utility you can also combine any stored
PHONEMAN file with the one currently in memory to produce a
single, larger file.
Elements of the File Utility Menu
Main Menu ____ File Utilities
|
|__ Save Current File
|
|__ LOAD a new book
|
|__ RELOAD the default book
|
|__ COMBINE Existing book
| with another
|
|__ DELETE
|
|__ Done/Return to Main Menu
OVERVIEW OF THE PRINT UTILITY
The Print utility can be activated from both the Main Menu
and from DISPLAY. It can print using one of two formats,
"Record" or "Label". Record format prints using one of several
pre-defined styles (12 at this date) that list the contents of
the current address/phone book. This format is used to create
membership rosters, mailing lists, or similar lists. Label
format prints only the address portion of the current
address/phone book using one of three styles, formatting the
output for your particular label printer.
The Print Utility can be used either to print only a single
record or label or to print the entire current book.
_______________________________________________________________
| |
| TO PRINT A SINGLE ENTRY, select the entry in DISPLAY mode and|
| press the key corresponding to Print |
| TO PRINT A COMPLETE SET of labels or records, move to the |
| Main Menu, then select Print |
|_______________________________________________________________|
- 3 -
When activated, the print utility shows the current print
options, including the format (Record or Label), the printer
type, the port where the printer is connected, and the current
output parameters (indents and spacings). Each of these options
can be changed from this utility and saved as desired (by
pressing F7) with record parameters saved separately from label
parameters to allow for two printers if desired.
The current print style can be viewed and changed as desired
by pressing F8. The choices for style are essentially the
options:
First Name Last Name
Last Name, First Name
LAST NAME, First Name
The styles selected for labels and for records are saved
along with the print parameters by pressing F7 from the Print
Utility. This makes these preferences available the next time
you run PHONEMAN.
After verifying the parameters, printing commences by
pressing Enter. Appendix A lists the available styles for both
Label and Record formats. Appendix B lists suggested settings
for several printing situations.
The print utility also contains a Printer Control feature
(F5) that can be invoked to reset the printer or to advance the
printer one line or one page.
* Note: The setup utility included with PHONEMAN specifies most
of the important options for each of the printers.
This utility should be used to specify the correct
setup for the print utility. Refer to "Installation,
Running PSETUP".
- 4 -
B. USING THE MOUSE
PHONEMAN can automatically detect the presence of the
Microsoft-compatible mouse driver. If found, the mouse cursor
position defaults to the upper left corner of the screen.
To select a PHONEMAN feature using the mouse, roll the mouse
until the mouse cursor on the screen overlaps the description of
the action you want to take, then press and release (click) the
left mouse button. When selecting menu items, the first click
will move the highlight bar from its initial position to the item
you want to select. Repeating the action on the newly
highlighted item will then execute it.
The Esc (escape) key often aborts PHONEMAN actions and
frequently mimics the F10 key. You can use the mouse to emulate
pressing the Esc key by pressing both mouse buttons at the same
time.
C. WHOIS, THE DOS COMMAND LINE SEARCH UTILITY
WHOIS is a small program that you can execute from the DOS
prompt. Because many programs can execute DOS commands in a
shell, the information stored in phone books managed by PHONEMAN
is readily accessible. WHOIS is primarily a hard disk utility
but can also be used on floppy-only systems. When properly
installed, WHOIS is simple to execute. At the DOS command
prompt, simply type ' WHOIS ' followed by a piece of the name
you want to search for. For example,
C:> whois smit
/ \
(Prompt) (Your input, followed by Enter)
will find all names in your default phone book that contain
"smit".
Information on installing WHOIS can be found in the
Installation section of this manual.
More detailed information on using WHOIS, how to correctly
configure the WHOIS batch file, and how to search phone books
other than the default can be found in the WHOIS section of this
manual.
- 5 -
D. PROGRAM LIMITS AND MEMORY USE
PHONEMAN requires a minimum of 256 kBytes of total system memory
and approximately 200 kBytes of memory available after loading
DOS. With the minimum configuration, the on-line help facility
is disabled to maximize the memory available for PHONEMAN
records. The number of records available to PHONEMAN is
determined by PHONEMAN during start-up and reported on its Main
Menu screen.
Estimated Maximum Number of Records by total
memory size (assumes 80K DOS overhead)
___________________________________________________
| |
| System Memory 256 385 512 640 |
| Available Memory 176 304 432 580 |
| PHONEMAN Records 90 447 918 1000 |
| On-line Help? no yes yes yes |
|___________________________________________________|
TASCS recommends more than the 256K memory minimum.
2. INSTALLATION
To install PHONEMAN, follow the instructions in sections A
and B if you have a hard disk and C if you have a floppy-only
system. Then follow the advice in sections D and E to complete
your installation.
A. HARD DISK INSTALLATION
To install PHONEMAN on your hard disk, place the phoneman
diskette in a floppy diskette drive, make that drive the default
for DOS, and type INSTALL drive followed by Enter. Replace drive
with the letter designation of your hard disk.
Example: To install from drive A: to hard disk drive
C:, place the PHONEMAN diskette in A: and
type:
C:> A:
followed by Enter to make A: the default
drive. Then type:
A:> INSTALL C:
Note the A:> and C:> are the DOS prompts.
- 6 -
INSTALL will ask you to verify the destination path. TASCS
recommends you install PHONEMAN in a subdirectory. INSTALL uses
\tascs as its default and will create it if it does not exist.
You may change this when prompted by using the Backspace key to
delete the subdirectory, then type your own, if you wish. To
accept the default or after making changes, press Enter to
continue installation.
After selecting the destination path, the PHONEMAN files are
copied to the destination directory. When this phase is
complete, you will be asked to verify the subdirectory where you
want the startup files located. These "batch" files
(PHONEMAN.BAT and WHOIS.BAT) automatically define the directories
and disk for PHONEMAN and WHOIS, then start the appropriate
application. INSTALL will ask you to verify the destination. To
accept, press the Enter key. To override the default, use the
Backspace key to delete the characters, then type the new
directory name.
When INSTALL completes this step, the setup program PSETUP
will start. This program modifies a file maintained on your hard
disk that tells TASCS programs about your environment (type of
monitor, modem, printer). Refer to section E below for details
on how to use PSETUP. When finished with PSETUP, installation is
complete and you are ready to begin using PHONEMAN.
B. DOS PATH CONSIDERATIONS
To start PHONEMAN from any directory or disk you must first
define a PATH that includes the phoneman.bat file. For most
installations, the INSTALL program should do this automatically
for you. If your computer boots from drive C:, you have an
autoexec.bat file, and you accept INSTALL's initial selection for
destination, the startup files are installed in a directory
accessible to DOS via your PATH. If an autoexec.bat file is not
located on drive C: or if you changed the destination for the
startup files to a directory that is not in your PATH statement,
you will want to add the installation directory to your PATH.
Use an ASCII editor to modify your autoexec.bat file to include
the disk and directory that the batch file was installed in.
C. INSTALLATION ON FLOPPY DISKETTES
If your system has two floppy drives, insert the PHONEMAN
diskette into drive a: and a blank, formatted diskette into drive
b:. Copy the program files onto drive b: using the command:
copy a:*.* b:
- 7 -
If your system has only one floppy diskette drive, insert
your DOS diskette into the drive and enter the command:
diskcopy a: a:
Follow the instructions for inserting the source and
destination diskettes as required to complete the diskette copy
using the PHONEMAN original as the SOURCE and the blank diskette
as the TARGET. When asked "Copy another diskette (Y/N)?",
respond by pressing the N key.
D. MOUSE DRIVER
PHONEMAN supports Microsoft and Logitech mice that use the
Microsoft-compatible driver. To use your mouse with PHONEMAN,
simply be sure this driver is active before starting the program.
There are typically two drivers to choose between -
MOUSE.SYS and MOUSE.COM. To use the MOUSE.SYS driver, load it
when you start your computer as instructed in your mouse's
manual. The MOUSE.COM driver can be loaded and unloaded from the
DOS command line or loaded automatically when you start your
computer. While it is most convenient to install MOUSE.COM when
you start your computer, you can add commands to load MOUSE.COM
immediately before running PHONEMAN in PHONEMAN.BAT and unload it
after. Refer to your mouse manual for more information on
installing mouse drivers.
E. RUNNING PSETUP
PHONEMAN uses a setup file located in the default directory
to specify parameters it needs to operate. This file specifies
screen colors, whether a clock will be displayed, should the
screen blank after remaining idle for more than 5 minutes, where
is the printer (or is there one), and modem setup parameters. If
you use a mouse and the driver was correctly loaded, the mouse
cursor can be set from PSETUP as well. The mouse also works with
PSETUP and helps modify the setup file.
To run PSETUP, change the DOS default disk and/or directory
to where PHONEMAN files were installed:
cd \tascs for hard disks
a: for floppy in a:
- 8 -
Type psetup and press Enter to start the setup utility. The
initial screen menu looks like:
Color: disabled F2 toggles
Clock: enabled F3 toggles
Screen Saver: ON F4 toggles
Record Printer: NONE - F5 changes setup
Label Printer: NONE - F6 changes setup
Phone Dialer: NONE -F7 changes setup
Press F10 when done
Color Pressing F2 (or point-and-shoot with mouse)
toggles between the choices available for
PHONEMAN.
Clock Pressing F3 toggles between enabled and disabled.
When enabled, the date appears in the upper left
corner of the screen and the time in the upper
right corner of the screen.
Screen Pressing F4 toggles between ON and
Saver OFF. ON activates a screen-saving feature that
blanks the screen after 5 minutes of inactivity,
displaying a digital clock that moves every five
seconds to avoid damaging the screen.
Record/ F5 and F6 activate second menus. These
Label select between printer types for Record
Printer and Label print formats, their ports, and their
settings for indents and spacings. When indents
and spacings is selected, a list of the current
values appears. Edit these one-by-one, pressing
Enter after each one until all settings are
correct.
Phone F7 activates a second menu. This menu
Dialer specifies ON/OFF for an autodial modem and selects
its port. Also included are communication
parameters (baud rate, parity, etc.) or Auto.
Auto requests automatic detection of the Hayes-
type modem. Many Hayes- compatible modems aren't
100% compatible. If you have one of these,
specifying each of the communications parameters
may help to avoid problems.
- 9 -
If you are using a mouse, a small box appears at the bottom
of the screen that reads "Set MOUSE! Cursor". Point and click
the mouse on this box to activate a cursor selector panel. From
this panel almost any character can be mapped into the mouse
cursor. Several cursor options appear on the screen. To select
one of these, position the mouse cursor over the character
desired and press the left mouse button. In addition to the
choices shown, any key sequence that can be represented on the
screen as a character can be the cursor.
Press the F10 key to exit PSETUP.
- 10 -
3. USING PHONEMAN
A. STARTING
To start PHONEMAN, set the default disk and directory to
that containing the setup and phone book files and type:
PHONEMAN
at the DOS prompt and press Enter. On hard disk systems, the
batch file created during INSTALL can be started from any
directory and should automatically change the default disk and
directories and start PHONEMAN for you.
As PHONEMAN starts, it reads the setup file to correctly
configure the operating environment. This file is modified using
the PSETUP program to specify screen colors, configure the
printer, set the modem type and communication parameters, and
specify other PHONEMAN features. PSETUP is described in the
installation chapter of this manual. After configuring the
operating environment, PHONEMAN next displays a welcome message
and attempts to locate the default phone/address book
(ADDRESS.PBK). If this book cannot be found, PHONEMAN reports an
error message. This message may be cleared from the screen by
pressing any key and PHONEMAN drops to its main menu. If the
default book is found, PHONEMAN begins reading its contents into
memory and presents the contents of the default book using
DISPLAY mode.
This section of the manual describes PHONEMAN's menus and
DISPLAY mode as well as how to navigate through PHONEMAN's
features. Overviews of each of these sections were provided in
Chapter 1.
Special Note for mouse users
PHONEMAN identifies the presence of a mouse driver installed
in your computer system and automatically enables it for use
with PHONEMAN. The initial cursor position is set to the
extreme top left of the PC screen. If you elect to not use
the mouse if installed, it is conveniently out of the way.
B. ON-LINE HELP
Help is available from each of PHONEMAN's menus. Pressing
F1 to activate the HELP, the appropriate page of the condensed
manual appears. From here, you can move forward or backwards
through the manual using PgUp or PgDn. Pressing the Home key
selects the index that prompts you for a page number, and the Esc
key returns you to the PHONEMAN where you left off. As always,
you can point-and-click with the mouse in lieu of keystrokes.
- 11 -
C. USING DISPLAY MODE
DISPLAY mode is the basic entry point into the phone and
address book that currently resides in memory (the current book).
The basic display shows a list of the names in the phone book,
sorted alphabetically by last name with one name highlighted. If
the current book contains more than twenty entries, only the
first twenty appear on the screen. The twenty-entry window can
be positioned at any point within the book to view all entries.
The highlight bar can likewise be positioned over any name within
the window. If PHONEMAN found a mouse driver installed in your
computer, an additional feature appears on the DISPLAY screen - a
"mouse panel" that contains all letters of the alphabet plus
PgUp, PgDn, and arrow buttons exclusively for use with your
mouse.
Positioning the window in DISPLAY Mode
Key Action
Any letter Highlight the next entry with a last name
beginning with the letter pressed. The window
will reposition if required.
arrow keys Move highlight bar one entry. Left and up arrows
move highlight bar up; Right and down arrows move
bar down.
PgUp Move window up one page (20 entries).
PgDn Move window down one page.
Home Move window to display the first twenty entries.
End Move window to display the last twenty entries.
The mouse can replicate these keystrokes using the special
mouse panel. Point the mouse cursor at any of the letters in
this panel or at any button (UP, DN, arrows) and press the left
mouse button.
At the right side of the screen is a list of features that
can be accessed from DISPLAY. To use any of these features,
press the function key that corresponds to the desired action or
point and click with the mouse. The features of DISPLAY are
described later in this chapter. Add, used to add data for a new
record, is described in a following section.
- 12 -
D. DISPLAY MODE OPTIONS
DISPLAY mode is your interface to some of the most important
functions of PHONEMAN. With the exception of Add (and Done) the
options available from DISPLAY act on the entry in the name list
that is highlighted. These options are described here.
Help Start the help function, displaying a summary of
DISPLAY options.
View Show the complete contents of the highlighted record.
The other options available for DISPLAY remain
available with the exception of Add. Return to DISPLAY
from View by pressing F10 (done) or Esc.
Add Add a new name to your phone book. This option brings
up a template that you fill out to add a record. Type
the information asked for, pressing Enter each time.
Continue entering information (or leave fields blank)
until the record is complete. Note that the surname
entry may not be blank. More information on Add may be
found in the next section of this chapter.
Delete Use Delete to erase the highlighted record from the
current book. Before deleting, PHONEMAN will ask that
you verify the delete operation. PHONEMAN will not
actually delete the information from memory but instead
marks it "deleted". These entries can be recovered by
editing the "deleted" records. Unless edited, these
entries will not be saved with the other entries when
you finish using the phone book.
Print Select Print from DISPLAY mode to output ONE record or
address label on the printer. This activates the Print
Utility discussed in a later section of this chapter.
Edit Change the information stored in the complete record.
This edit proceeds through a template showing the
existing data with one item highlighted. Move the
highlight bar to the item you want to change using the
arrow keys, then press Enter to edit this data. When
finished with Edit, press F10.
Dial Dial the phone using an autodial modem. Selecting this
option starts the Dialer Utility, described in detail
later in this chapter.
Done Select this option to terminate DISPLAY mode and return
to the Main Menu.
- 13 -
E. USING ADD TO ADD A NEW ENTRY
To add a record to the phone/address book, select Add from
DISPLAY. Two boxes will appear on the screen, one showing the
current contents of the new record, the other prompting for a
last name. Type the last name and press Enter. The last name
you typed into the prompt box now appears in the displayed record
and a new box appears prompting for a first name. Enter the
first name and press Enter. Again, this entry appears in the
displayed record and another box prompts you to enter the first
line of the address. Repeat the data entry as requested by the
prompts until all information is entered. When complete, the Add
function will report having completed successfully and prompt you
to press any key to return to DISPLAY where you will find this
new entry in correct alphabetical order.
Tips for Adding Entries
1. Note the length limits for the various entries, listed in
Appendix C.
2. Capitalize all proper names as you would in a written
document. The Print Utility will print these names and
addresses as you type them by default.
3. Enter first name(s) with title, if desired, or simply use
title. For example, if you address someone as Ms. Jane
Doe, enter Doe when prompted for the last name and Ms.
Jane for the first name. For Dr. Simmons, enter Simmons
as the last name and Dr. when prompted for the first name.
4. Enter only street address information in the two address
lines, leaving the second blank if necessary. The second
line will not print unless data exist in that field.
PHONEMAN uses separate entries for city, state, and zip
code. This feature will be important for the planned zip-
sort utility (not yet implemented). Information
appropriate for the address lines include street and
number, PO boxes, mail stops, company names, c/o, etc.
5. Enter city, state, and zip code in their separate entries.
These may be abbreviated to fit the available space, but
be consistent.
6. Phone number entries may contain area codes and long
distance access codes as required. Parentheses [()] and
hyphens [-] are ignored by the modem and may be used as
desired for clarity in printed lists.
7. Use a comma [,] in the phone number record to separate
Dialer action. For example, 9,555-1212 will dial the 9
first, pause for a moment, then dial the remaining digits.
- 14 -
F. USING MENUS
PHONEMAN uses menus to access its features. We will look
quickly at using the menus here. Details on the individual menus
and their options will then follow. As an example, the main menu
may display the following options:
Personal Phone Book Manager Options
HELP . . . . . . . . . . . . . . . F1
CREATE a new book . . . . . . . . . . . F4
FILE Utilities . . . . . . . . . . . . F5
QUIT . . . . . . . . . . . . . . . F10
There are 60 records in the current book
940 records available
and the option "CREATE ..." may be highlighted (the background is
a different color from the other entries). There are three ways
of selecting an action from this menu:
1. Using the arrow keys on your keyboard, move the highlight
bar to the desired action, then press Enter.
2. Press the function key corresponding to the action desired
to move the highlight bar. Once highlighted, either press
Enter or press the same function key a second time to
execute the action.
3. Using the mouse, move the mouse cursor to the line
containing the desired action and press the left mouse
button. This moves the highlight bar to this entry. Once
highlighted, keep the cursor on the desired action and
press the left mouse button a second time to execute.
G. MAIN MENU OPTIONS
PHONEMAN's main menu has several options that provide access
to most of the features you need to use.
HELP Start On-Line Help.
DISPLAY Enter DISPLAY mode to see contents of the current book.
DISPLAY mode was described in detail in the preceding
chapter.
CREATE Clear memory of the current book and enter DISPLAY to
start a new book.
- 15 -
FILE Gateway to File Utility menu. Select this for file-
related activities: Save current book, Load a new book,
Reload the default book, Combine the contents of two
books, Rename a book, and Delete a book from disk. The
File Utilities are described in the next section of
this manual.
PRINT Selects the PRINT utility. This option provides output
of labels or phone/address lists from the entire book
currently in memory to your printer.
QUIT Terminates PHONEMAN. You will be reminded to save any
changes (if any) in the current book before you exit.
H. THE FILE UTILITIES MENU
The File Utilities menu is your interface to disk-related
activities such as loading, saving, deleting, renaming, or
combining files.
HELP Start On-Line Help.
SAVE Save the current book to disk. This option will not be
available unless a change in the current book has been
noted.
LOAD Load a new book from disk using the file selector.
This selector is described later in this chapter.
RELOAD Load the default phone/address book automatically. The
original disk and directory were determined during
PHONEMAN initialization.
COMBINE Available only when there is a book loaded in memory,
COMBINE uses the file selector to identify another file
to append to the current book. PHONEMAN does not
delete duplicate entries following COMBINE. It does
not alphabetize the resulting list until the book is
saved.
DELETE Identify a file to be deleted using the file selector.
RENAME Give an existing phone/address book a new name.
Identify the file to rename using the file selector,
then enter a new name when prompted, followed by Enter.
COPY Copy a file on disk. Use the file selector to select
the book, then enter the duplicate's name when
prompted, followed by Enter.
Return Finish file utilities and return to the Main Menu.
- 16 -
I. PRINTING: THE PRINT UTILITY
You may select the print utility from either the Main Menu
or from DISPLAY, depending on the type of printed list you
require. PHONEMAN offers two basic print formats: labels and
records. Label format refers to narrow text output of only the
address portion of a record and can print up to three labels
across a page. Record format prints on a wider page, up to 80
characters with output of names with phone numbers, addresses, or
both. The comment line provided for each record entry can
optionally be printed with the other information in a record.
Record format is suited for phone or address lists for clubs or
other organizations as well as for your own information.
To print one or a few selected records to construct a phone
list, identify the individual entries from DISPLAY and select
Print.
To print all entries in the current phone/address book
select Print from the Main Menu.
Options available from the Print Utility include:
F2 Select between Label and Record print formats
F3 Select between available printer types
F4 Select the printer port and communications parameters (if
COM1-COM4)
F5 Activate the printer control panel (reset, form feed, line
feed)
F6 Change the parameters (indents and spacing) for printing
F7 Save the current settings in the setup file
F8 Preview the print style and select between those available
F9 Add a title for address lists (available only when RECORD
printing is selected)
Esc Cancel print
Note: When printing single entries from an address/phone
book, PHONEMAN does not reset the printer or
automatically issue a form feed at the end of printing.
This allows you to select individual entries of an
address book from DISPLAY mode and print them one-by-
one to create a customized list. Use the Printer
Control function to reset the printer or to feed the
paper from the printer when finished.
- 17 -
J. THE DIALER UTILITY
If your computer is fitted with an auto-dial modem, you can
use PHONEMAN to automatically dial the phone for you. To use
this feature, you must first configure the setup file using
PSETUP as described in the Installation instructions. Select
Dialer from the PSETUP menu and specify the communications port
that your modem uses, COM1 or COM2. You may also specify the
baud rate and the number of data bits, stop bits, and parity
during the PSETUP session. As a convenience you may select
"Auto" in lieu of a baud rate. PHONEMAN will attempt to identify
your modem and issue the appropriate commands. Because many
modems claimed to be 100% compatible with the Hayes modems
aren't, you should specify communication parameters if possible
to avoid difficulties.
Dialer is accessed from DISPLAY mode. Highlight the name of
the person you'd like to call and select Dial. Alternately,
press Enter to View the contents of the record, then select Dial.
If the modem had not been used previously during the current
PHONEMAN session, Dialer will attempt to communicate with your
modem and initialize it. If this operation fails, check the
dialer settings using PSETUP and verify the modem power is ON.
After the modem is initialized, the Dialer Utility displays
the primary phone number and shows a list of options at the right
side of the screen. To dial this number, simply press Enter or
select Enter with the mouse. You can edit the phone number using
one of the Dialer options, but changes in the number will not be
saved to the current phone book. If Dialer reports that an
alternate number is available in the record, pressing the arrow
keys will toggle between the primary and alternate numbers.
To accommodate sites with internal telephone systems, Dialer
allows you to enter a prefix and/or a suffix. When you press
Enter, Dialer first dials the prefix if there is one, pauses for
a moment, then dials the number. The suffix is primarily for
special access codes as may be required for long distance calls.
If you specify a suffix, Dialer will dial it after the number
following a brief pause. You can monitor the progress of a call
using your modem's speaker. For many modems the volume must be
set manually using the volume control knob. Once the call has
been placed, pick up the handset of the telephone and press any
key or mouse button to cause the modem to disconnect from the
line. If your phone connects to the phone system through the
modem's phone jack, this phone may be inactive while the modem is
using the line to dial. Pressing any key after dialing causes
the modem to disconnect from the phone line and reestablish the
link between the telephone and the phone system.
The Reset option will attempt to reset the modem and
initialize it with PHONEMAN's defaults. You will not normally
need this feature.
- 18 -
K. THE FILE SELECTOR
The file selector is used to locate files on disk and to
identify them for various PHONEMAN features. It is invoked
automatically whenever a file name is required such as for
RENAME, LOAD, or COMBINE. Here is a typical File Selector
Screen:
_ Directory: C:\TASCS\*.PBK ____________________________
| |
| > UP DIR < \ SUBDIR1\ SUBDIR2\ ADDRESS.PBK |
| OTHER.PBK SECOND.PBK |
| |
| |
| |
|_______________________________________________________|
Note the current DOS directory, disk, and the file search
specification appear at the top left of this screen (in this
example C:\TASCS\*.PBK). The entry "> UP DIR < \" represents
the next higher level of the subdirectory map. For this
directory, C:\TASCS, the next higher level is the root directory,
C:\. The entry "SUBDIR1\" represents a subdirectory below the
current directory. All subdirectories appear with the "\" at the
end to distinguish them from files and they always appear in the
file selector before the file names.
To identify a file using this selector, move the highlight
bar (using the arrow keys) to the name desired and press Enter.
Alternately, point and click on the desired name twice with the
mouse. To maneuver through the disk, select the > UP DIR < \
entry to move up one subdirectory level. Select a subdirectory
ending with the "\" to move down into that subdirectory.
If the file you need to select is located on a disk
different from the default drive, press F9. When prompted, press
the letter on the keyboard corresponding to the drive you want to
access. It is most convenient to keep PHONEMAN's .PBK files in
the PHONEMAN directory.
Press Esc to exit the File selector without selecting a
file.
Press Enter with an appropriate file highlighted to select
that file.
- 19 -
4. THE WHOIS SEARCH PROGRAM
The WHOIS program is designed to easily locate names,
addresses, and phone numbers from phone books you create with
PHONEMAN. Because you execute WHOIS from the DOS command prompt,
the information stored in your PHONEMAN files is only one command
away.
The WHOIS program consists of two parts: a DOS batch file
WHOIS.BAT and the program file FINDNAME.EXE. The batch file is
installed in a directory searched by your PATH (see the
Installation chapter for information). When started, it runs
WHOIS.EXE and passes it the parameters required to execute. To
search the PHONEMAN default book for a name, at the DOS prompt
enter:
WHOIS name
WHOIS will search the default address/phone book for all
names that contain "name". The batch file can be modified to
search any book that you maintain. By default, it searches
ADDRESS.PBK located in directory \tascs on drive c:.
You can also specify the address book you want to search.
To search the book OTHER.PBK in the \tascs directory, enter
WHOIS name c:\tascs\other.pbk
Note: You may create several batch files that each call
WHOIS.EXE to search different address books by default.
When WHOIS finishes searching the records, it will report
any matches with the search name on the computer screen. If more
matches are found than fit on a singe screen, WHOIS will allow
you to page through the entries found by pressing PgUp or PgDn.
Limits - WHOIS can search phone/address books with up to
1000 entries and can report on up to 96 entries. If more than 96
entries are found that contain the search name, WHOIS will abort
and ask for a more restrictive search specification.
- 20 -
5. APPENDICES
A. PRINT FORMAT OPTIONS
Options for LABEL Format
1. First name Last name
Address Line 1
Address Line 2
City, State Zip
2. LAST NAME, first name
Address Line 1
Address Line 2
City, State Zip
3. Last name, first name
Address Line 1
Address Line 2
City, State Zip
Options for REPORT Format
1. First name Last name Primary Phone #
Address Line 1 Alternate #
Address Line 2
City, State Zip
>> comments <<
2. Last name, First name Primary Phone #
Address Line 1 Alternate #
Address Line 2
City, State Zip
>> comments <<
3. LAST NAME, First name Primary Phone #
Address Line 1 Alternate #
Address Line 2
City, State Zip
>> comments <<
4. First name Last name Primary Phone #
Address Line 1 Alternate #
Address Line 2
City, State Zip
5. Last name, First name Primary Phone #
Address Line 1 Alternate #
Address Line 2
City, State Zip
- 21 -
6. LAST NAME, First name Primary Phone #
Address Line 1 Alternate #
Address Line 2
City, State Zip
7. First name Last name Primary Phone #
8. Last name, First name Primary Phone #
9. LAST NAME, First name Primary Phone #
10. First name Last name Alt # Primary #
11. Last name, First name Alt # Primary #
12. LAST NAME, First name Alt # Primary #
B. SUGGESTED PRINT PARAMETERS
Label Printing
For printing on continuous labels, always set the number of
labels per page to 0. This suppresses form-feeds when the
logical end of the page is reached and avoids wasting labels.
Align the first row of label(s) in your printer as required and
set the top margin parameter to 0 lines. The left margin setting
must be adjusted based on the configuration of your printer.
Label heights are specified to PHONEMAN as a number of
lines. Most address labels are nominally 1" apart on the page
and PHONEMAN normally prints at 6 lines per inch. The height of
these labels is therefore 6 lines. Width is specified in
characters across. 3-1/2" wide labels correspond to 42
characters wide at 12-pitch and 35 characters wide at 10-pitch.
2-5/8" wide labels are 32 characters wide at 12-pitch, 40
characters wide at 15-pitch, and 44 characters wide at 16.7-pitch
(HP Jet Printers).
Record Printing
For record printing, set the left margin as needed based on
your choice for print pitch. In all cases, set the appropriate
number of lines to print on each page based on 6 lines per inch.
57 lines per page is a reasonable starting point for 11" long
paper leaving a small margin at the bottom. The PHONEMAN
defaults are a good set to begin with for most text printers.
- 22 -
C. FORMAT OF PHONEMAN RECORDS
1. Last name (37 characters)
2. First name(s) (22 characters)
3. Address Line 1 (37 characters)
4. Address Line 2 (37 characters)
5. City (18 characters)
6. State (14 characters)
7. Zip (10 characters)
8. Primary phone number (20 characters)
9. Alternate phone number (20 characters)
10. Comments (38 characters)
The total length of the last and first name fields must be
less than 40 characters and is dynamically determined by PHONEMAN
during Add or Edit. Therefore, if the last name field is filled
to its limit of 37 characters, only three characters remain
available for the first name field.
PHONEMAN maintains first and last names separately rather
than as a single entry. This allows you to use the same book to
produce phone or address lists with one format (eg. LAST NAME,
First name) and labels with different formats (eg. First Last).
The maximum length for each entry in a PHONEMAN record is driven
by the width of a typical address label (3-1/2"). Zip codes may
be up to 10 characters to accommodate ZIP+4 codes. Phone numbers
can be as long as 20 characters to allow business extensions and
the like with commas (that cause a 1-sec delay during dial).
D. FILES USED BY PHONEMAN
PHONEMAN.EXE The PHONEMAN program
PSETUP.EXE The setup utility program
PINFOSET.DAT Data file containing the operating
environment specifications
PHONEMAN.HLP On-line Help file
ADDRESS.PBK Default address/phone book file
PHONEMAN.BAT PHONEMAN batch file to start PHONEMAN from
any directory on hard disk
READ.ME Last-minute updates information file
FINDNAME.EXE DOS command line search utility
WHOIS.BAT Batch file to help start WHOIS
RECORDS.DEF Files that hold default information for the
LABELS.DEF available printer types
- 23 -
E. RESULTS OF INSTALL
This information is provided in the event something goes wrong
with the INSTALL utility.
1. Creates a subdirectory on your hard disk if that selected
does not exist, then copies all program files and initial
data files there. It will not copy a new data file if an
old one exists. If updating from a previous version of
PHONEMAN, play it safe and back up your old files first
(ADDRESS.PBK and PINFOSET.DAT are the two data files INSTALL
wants to copy).
2. Creates two batch files, PHONEMAN.BAT and WHOIS.BAT, in the
subdirectory of your choosing. This subdirectory should be
included in the PATH statement in your autoexec.bat file.
If INSTALL
Default Contents of PHONEMAN.BAT
DOS command
in phoneman.bat Comments
c: make this drive the default
cd \tascs change default directory to tascs
phoneman.exe run the phoneman program
F. TRADEMARK ACKNOWLEDGEMENTS
IBM(R) ans PS/2(R) are registered trademarks of
International Business Machines Corporation.
Microsoft(R) is a registered trademark of Microsoft
Corporation.
Logitech(R) is a registered trademark of Logitech
Incorporated.
Hayes(R) is a registered trademark of Hayes
Microcomputer Products, Inc.
- 24 -
Directory of PC-SIG Library Disk #2514
Volume in drive A has no label
Directory of A:\
PHONEMAN EXE 140282 7-05-90 10:49p
PSETUP EXE 42764 7-05-90 10:15p
FINDNAME EXE 14744 7-05-90 9:49p
MANUAL TXT 57939 7-05-90 9:49p
PHONEMAN BAT 31 7-05-90 9:49p
WHOIS BAT 136 7-05-90 9:49p
PHONEMAN HLP 14862 7-05-90 9:49p
PINFOSET DAT 109 7-07-90 8:30a
READ ME 21961 9-24-90 11:54p
ADDRESS PBK 101 7-05-90 9:49p
RECORDS DEF 353 7-07-90 8:30a
LABELS DEF 785 7-07-90 8:30a
INSTALL BAT 326 7-05-90 9:49p
INSTPBK EXE 20270 7-07-90 11:57p
INFO TXT 4042 9-22-90 2:04p
GO BAT 36 1-04-91 12:19p
FILE2514 TXT 1856 10-04-90 1:36p
17 file(s) 320597 bytes
32768 bytes free