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Information about “INDEX MAKER”
Give your document files that professional touch -- by adding an
index. Creating an index to a document is a time-consuming process.
INDEX MAKER can greatly reduce that investment of time by having your
computer do the work. Load the file to be indexed, create a word list
for the index, and sit back and watch. INDEX MAKER can index up to 500
words with a maximum of 50 page citations per word.
INDEX MAKER is menu-driven for ease of operation. Index word lists can
be saved on disk and then imported when needed. Add or delete words
from existing lists. Once the index has been created, it can be viewed
on screen before being sent to the printer.
INDEX MAKER can also be used to locate key words as markers in large
document files to find information quickly and easily.
FILES.TXT
Creating an index to a document is a time-consuming process. Although
creating a complete index is considered an art, using a computer utility will
greatly decrease the amount of time required in making that complete index.
Index Maker is a utility program for creating an index of your source document
based on words you wish to have indexed. Index Maker will index files in
ASCII format. It will index up to 500 words with a maximum of 50 page
citations per word.
Itasca Softworks
Rt. 1, Box 408
Bagley, MN 56621
The requirements for using Index Maker are:
1. an IBM PC, XT, AT, or compatible computer with at least 256k of memory.
2. at least one disk drive (two is preferrable, one for the program and one
for index files.)
3. an 80 column monitor either color or monochrome.
4. 256k of RAM memory.
5. DOS 3.0 or later.
6. a printer is optional for printing indexes.
Files included:
INDEXER.EXE the main application file
INDEXER.DOC the program manual
INDEXER.ADD program defaults
SAMPLE.IND sample index
SAMPLE.DOC sample document
SAMPLE.WRD sample word list
AUTOEXEC.BAT start up batch file
MANUAL.BAT batch file to print manual
GO.TXT
╔═══════════════════════════════════════════════════════════════════════╗
║ <<<< PC-SIG Disk #2347 INDEX MAKER >>>> ║
╠═══════════════════════════════════════════════════════════════════════╣
║ To read introduction from author, type: TYPE FILE.TXT (press ENTER) ║
║ ║
║ To start the program, type: INDEXER (press ENTER) ║
║ ║
║ To print documentation, type: MANUAL (press ENTER) ║
║ ║
║ (c) Copyright 1990, PC-SIG Inc.║
╚═══════════════════════════════════════════════════════════════════════╝
INDEXER.DOC
Index Maker
Version 1.0
User's Manual
by Bruce W. Muckala
Copyright 1990 by Bruce W. Muckala
Itasca Softworks
Rt. 1, Box 408
Bagley, MN 56621
Table of Contents
Introduction ................................................... 1
Setting Up ..................................................... 2
Status Display ................................................. 3
Creating an Index .............................................. 4
Selecting Files ................................................ 5
Word Lists
Creating a Word List ................................... 6
Loading a Word List File ............................... 6
Viewing a Word List .................................... 7
Saving a Word List ..................................... 7
Selecting Page Options ......................................... 8
Indexing
Compiling the Index .................................... 9
Viewing the Index ...................................... 9
Printing the Index ..................................... 9
Menus
Using Index Maker's Menus .............................. 10
Menu Hierarchy ......................................... 10
Index Maker Menus ...................................... 11
Appendix
Index Structure ........................................ 12
Program Files .......................................... 12
Registration Form ...................................... 13
Index .......................................................... 14
================================================================= Page 1 ===
Introduction
===============================================================================
Creating an index to a document is a time-consuming process. Although creating
a complete index is considered an art, using a computer utility will greatly
decrease the amount of time required in making that complete index.
Index Maker is a utility program for creating an index of your source document
based on words you wish to have indexed. Index Maker will index files in ASCII
format only. It will index up to 500 words with a maximum of 50 page citations
per word.
Index Maker is NOT "Public Domain" and it is NOT "Freeware." You are free to
use this program without any feeling of obligation for payment to the author
FOR REVIEW PURPOSES ONLY. However, if you find this program useful and use it,
you are required to become a registered user of the program by sending a $45.00
registration fee to:
Itasca Softworks
Rt. 1, Box 408
Bagley, MN 56621
Registered users are notified of the availability of additional enhancements at
no additional fee. You may freely distribute Index Maker to friends and
consorts as long as you do not charge for the program.
Program (C) Copyright 1990 by Bruce W. Muckala
Index Maker was written and compiled using Microsoft's QuickBASIC (TM)
Compiler, Version 4.1.
================================================================= Page 2 ===
Setting Up & Getting Started
===============================================================================
The requirements for using Index Maker are:
1. an IBM PC, XT, AT, or compatible computer with at least 256k of memory.
2. at least one disk drive (two is preferrable, one for the program and one
for index files.)
3. an 80 column monitor either color or monochrome.
4. 256k of RAM memory.
5. DOS 3.0 or later.
6. a printer is optional for printing indexes.
Make a backup copy of the disk with Index Maker and associated files. Use this
disk as your working copy. Always make backups of your index files to avoid
unpleasantness if your original is somehow damaged.
If you have formatted your backup disk using the "/s" option then it is
"self-starting" - the computer may be started after placing the disk into the A
drive. The file AUTOEXEC.BAT will automatically load and run Index Maker after
prompting for the date and time.
This file - INDEXER.DOC - is not required on your working copy. You may delete
it from your working disk.
To install Index Maker on a hard disk, place the distribution disk in drive A.
Next, create a sub-directory on your hard disk named INDEX by typing MD INDEX
<RETURN>. Then type COPY A:*.* C:\INDEX. Substitute your hard disk drive
letter for C in the previous instructions if you are using a different disk
drive designation.
To begin using Index Maker type INDEXER <RETURN> at the DOS prompt. The
program will load and the title screen will be displayed.
================================================================= Page 3 ===
Status Display
===============================================================================
The status of the source file and index is displayed in the Status Section
located in the upper right hand corner of the screen.
Line #: [the line currently being indexed]
Word #: [the words being parsed in the current line]
Page #: [the current page determined by Page Options]
Words to be Indexed: [the total number of words in the Word List]
Total Words Indexed: [the total number of words actually found in
the source file]
Total Words in File: [the actual number of words in the source file]
During the compilation of the index, a message is displayed above Line #:
showing the stage of the indexing. There are two passes through the file. The
first locates all the words found in the word list and stores them in a
temporary file (named DATAFILE) which is later deleted. The second pass
locates all the pages the words are found on. Following the second pass the
index file is written to disk.
================================================================= Page 4 ===
Basic Steps to Creating an Index with Index Maker
===============================================================================
1. Prepare the Source File
Begin to prepare the source file by making sure it is saved in ASCII format.
Most, if not all, word processors have an option to save files in this format.
Saving a file in ASCII format will not save any character formatting such as
bold or underline type codes. Only the actual text of the document is saved
along with tabs, carriage returns, and page breaks (see Page Options below for
more on page breaks.)
Next, make sure your file is saved with an extension of DOC. These are the
only files Index Maker will display to choose from in it's File Selection
Screen. To use files with other file extensions, you will have to type in the
complete file name and extension. To rename a file with the extension DOC, the
example below shows how to rename a file called MYFILE.TXT:
At the DOS prompt > type REN MYFILE.TXT MYFILE.DOC and press <RETURN>. This
would rename the file MYFILE.TXT as MYFILE.DOC. See your DOS manual for more
complete information on the REN (Rename) command.
2. Load Index Maker
Load Index Maker by typing INDEXER at the DOS prompt.
3. Choose Open ASCII File to be Indexed
Choose this option to open the source file to be indexed.
Type in the name of the disk drive to be used and the file name and press F2.
You may also type in the disk drive letter and press F2 without a file name to
see the File Selection Screen. On this screen, use the up and down arrow keys
to highlight the source file and then press <RETURN>. (See Selecting Files.)
4. Load or Create a Word List
Word list files created from a text processor must have an extension of .WRD.
5. Select the option desired to determine page breaks - either by the number
of lines per page or a form feed character.
6. Choose Compile the Index from the Compile menu.
Once the index is compiled you may either view it or print it. At any time you
may add new words to the word list and re-compile the index. The index is
saved in an ASCII disk file with the name of your source file and the extension
.IND. You may load this file into your text processor to further edit the
index.
================================================================= Page 5 ===
Selecting Files
===============================================================================
To load a word list or source file from the File Selection screen, use the up
and down arrows to highlight the file names displayed. When you have
highlighted a file you wish to load, press the <RETURN> key. Pressing the Home
key moves to the first file name in the upper left and pressing the End key
moves the highlight to the last file in the list.
To cancel a file selection, press the Esc key.
Any files with an extension of .WRD will be displayed when selecting a word
list file and any file with an extension of .DOC will be displayed when
selecting a source file.
================================================================= Page 6 ===
Word Lists
===============================================================================
Loading a Word List into Memory
Choose Load Word List from the Word Menu to load a previously saved list of
words. You do not have to create a word list using Index Maker. You may
create a list of words using any text processor. The only conditions on this
list for Index Maker to load it is that each word in the list must end with a
carriage return and that the file have an extension of .WRD.
To load the list, type in the word list's file name and press <RETURN>. The
disk drive that will be searched for the file name will be the same one
selected in opening a source file. If you wish, you may press the <RETURN> key
when prompted for a file name and the File Selection screen will appear with
any files with an extension of .WRD. You may then select from these files
using the arrow keys.
Creating a Word List
To create a list of words to index choose Import/Create Index Word List from
the Main Menu. Next, select Create Word List from the Word Menu. You will be
given two additional choices; to create a new word list or to add words to a
list you have already loaded into the computer's memory.
Start New Word List
Select this option when you wish to define words to be indexed. You willl be
prompted for a word which you should type in just as you wish it displayed in
the index. The case of the word is irrelevant to Index Maker's search for it,
though it will be displayed in the created index just as you typed it. The
exact word will be found. For example: if you type in "file" the word "files"
will not be indexed. If you type in "file name", neither word will be indexed.
After you have typed in all the words you wish to index, press the F2 key to
exit the creation of a word list.
Add Words to Current List
If you already have a word list created or loaded into the computer's memory,
you may choose this option to add additional words to the word list. Enter
words as described above and press the F2 key when complete.
================================================================= Page 7 ===
Word Lists
===============================================================================
Viewing the Word List
To view the list of words already entered or loaded, choose View Word List from
the Word Menu. The words will be displayed on the screen. If the list is
longer than may be displayed, press any key to display another screen full or
press Esc to cancel viewing the words.
Saving the Word List
To save a word list to disk, choose Save Word List from the Word Menu. You
will be prompted for a file name. Type in the word list's file name and press
<RETURN>. No extension is needed as the program will assign all word lists the
extension of .WRD. The disk drive that will be searched for the file name will
be the same one selected in opening a source file.
================================================================= Page 8 ===
Page Options
===============================================================================
Choose Page Options to determine how page breaks will be determined during the
compilation of the index. There are two ways you may do this. If your text
processor has the option to mark page breaks in an ASCII document (ASCII
character 12 - form feed) this is the easiest way. Whenever a form feed
character is encountered in a line of text, the page count is incremented. You
may also choose to set the number of lines per page by entering a digit. This
option works just as well except you should test the document beforehand to
assure the correct pagination. Otherwise, you index pages will not correspond
to the actual pages printed.
To enter an option, choose Page Options from the Main Menu. Enter an F for
form feed character or an L to enter a line number. Pressing Esc will exit the
option.
The form feed option is the default.
================================================================= Page 9 ===
Compiling the Index
===============================================================================
Compiling the Index
Once you have selected the ASCII source file to be indexed, loaded or created a
word list, and selected the method of determining page breaks, you are ready to
compile the index. Select Compile/View the Index from the Main Menu. Next
select Compile the Index from the Compile menu. The index will be compiled
onto the default disk drive you specified when loading the source file.
Be sure you have plenty of empty disk space for the temporary files created
during the index process. A good base is at least twice the size of the source
file.
All indexes are saved as an ASCII disk file using the name of your source file
and the extension .IND.
If you created an index and then added more words to the word list, simply
re-compile the index and a new one will replace the old one.
Viewing the Index
Once the index is compiled you may view it on screen. Select View the Index
from the Compile Menu. The index will be displayed on the screen. If you
compiled the index in a previous session, you must select the source file first
to view the index.
Printing the Index
Once the index is compiled you may print it on your printer. Assure that your
printer is on and on-line before printing. Select Print the Index from the
Compile Menu. If you compiled the index in a previous session, you must select
the source file first to print the index.
================================================================= Page 10 ===
Menu Hierarchy
===============================================================================
To select a menu option, move to the desired option using the up and down arrow
keys. When the option is highlighted, press <RETURN>. Pressing the Home key
moves the highlight bar to the first menu choice. The End key moves it to the
last menu choice. Pressing the Esc key will back up to the previous menu if
you are in a sub-menu.
The following shows the hierarchy of the Main Menu and sub-menus:
Open ASCII File to be Indexed
Import/Create Index Word List ------------
Page Options |
Compile/View the Index ---- |
Quit | |
------------------- |
| Load Word List
Compile the Index Create Word List -----------
View the Index View Word List |
Print the Index Save Word List |
Return to Main Menu Return to Main Menu |
|
Add Words to Current List
Start New Word List
Return to Previous Menu
================================================================= Page 11 ===
Index Maker Menus
===============================================================================
1. Main Menu
Open ASCII File to be Indexed - choose this option to open the source
file to be indexed.
Import/Create Index Word List - choose this option to either create a
list of words to be indexed in the source document or to start a
new word list.
Page Options - choose this to select if you wish page breaks to be
determined by a set number of lines of text or by form feed
characters.
Compile/View the Index - choose this option to compile an index or view
or print an index already compiled.
Quit - choose this to end an Index Maker session.
2. Word Menu
Load Word List - loads a previously saved word list.
Create Word List - allows for the creation of words to be indexed in
the source file.
View Word List - allows you to view the words in the word list.
Save Word List - allows you to save the word list in a disk file.
Return to Main Menu - returns to the Main Menu.
3. Add Words Menu
Add Words to Current List - this option will allow you to add words to
a previously loaded word list.
Start New Word List - allows you to begin a new word list.
Return to Previous Menu - returns to the Word Menu.
4. Index Menu
Compile the Index - reads the source file and creates an index based on
the words in the Word List.
View the Index - allows you to view on screen a completed index.
Print the Index - allows you to print a completed index on your
printer.
Return to Main Menu - returns to the Main Menu.
================================================================= Page 12 ===
Appendix
===============================================================================
Index Structure
Indexes created with Index Maker have the following structure:
entry, 2, 3
where [entry] is the word indexed followed by a comma. Each page the word is
found on will be placed after the entry up to xx page citations. The index
words will be sorted in ascending alphabetical order. The word's case will be
exactly as it was entered in the word list.
The maximum number of words allowed in a word list is 500. The maximum number
of page citations for a word is 50.
Program Files
The following files should be on your Index Maker disk when you receive it:
INDEXER.EXE - the main program
INDEXER.DOC - this documentation file
INDEXER.ADD - file for storing program defaults
AUTOEXEC.BAT - a start up file used if starting the computer with your Index
Maker disk.
================================================================= Page 13 ===
Registration Form
===============================================================================
Index Maker - Version 1.0
Itasca Softworks
Rt. 1, Box 408
Bagley, MN 56621
Name _________________________________________________________
Address ______________________________________________________
City _________________________________________________________
State _________________________________ Zip Code _____________
Where did you obtain Index Maker from?
[ ] users group
[ ] telecommunications service
[ ] Public Domain/Shareware distributor ____________________
[ ] other _____________________________
Index Maker ..................................... $45.00 __________
Mail It! (mailing label program) ................ $15.00 __________
Minnesota Sales Tax ........................ (6%) __________
Total ........................................... __________
Commments ____________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Thank You!
================================================================= Page 14 ===
Index
===============================================================================
backup, 2
case of indexed word, 6, 12
compiling the index, 4, 9, 10, 11
creating an index, 4
creating a word list, 6
disk
backup, 2
hard, 3
empty space, 9
drive - default, 4, 6, 7, 9
extension - file name, 4, 5, 6, 7, 9
file,
AUTOEXEC.BAT, 2
backup, 2
index, 4
selecting a, 5
source status, 3
source,
extension - see extension
indexing, 4, 9
preparation, 4
program, 12
word list, 4, 6
temporary, 3
total words in, 3
form feed, 4, 8, 11
installation, 2
lines per page - selecting, 4, 8, 11
loading,
source file, 9
word lists, 6
menu, 4, 6, 7, 8, 9, 10, 11
options - page, 4, 8, 10, 11
page - options, 4, 8, 10, 11
printing, 9
re-compile, 4, 9
rename files, 4
requirements, 2
saving, 4, 7
selecting files, 4, 5
source file, 1, 3, 4, 5, 6, 7, 9, 11
status display, 3
structure of the index, 12
viewing,
word lists, 7
indexes, 9
word lists, 6, 7, 12
SAMPLE.DOC
Managing Staffing with a Personal Computer - Part 1
by Corrinne Bergman and JoAnn Johnson
Excerpted from Nursing Management
Vol. 19, No. 7
July 1988
Staffing the hospital nursing service is the most difficult challenge in
the assignment of personnel. What other industries can claim such a dynamic
workload! Nursing is forced to evaluate patient care requirements at least
three times a day to predict need for the next eight hours. Frequently,
adjustments are required even during the shift.
Staffing, budgeting and hiring practices are based on average
requirements. Prior to prospective payment, personnel budgets were fairly
stable, and a 24-hour staffing model was developed during the budget process.
Recently, this has not been the case as patient populations in acute care
settings have been much more unpredictable. The large shift to outpatient
surgery sharply reduced hours of service on surgical units. For example, when
cataract surgery was made an outpatient procedure, one surgical unit lost 45
inpatient days per week! This trend affects other areas also, such as
orthopedics, cardiac, genito-urinary, perinatal, etc. For efficiency, some
units have been downsized, others combined. New services have been created to
attempt to increase volume.
"In 1984, the nation's hospitals closed 1000 beds and reduced FTE
positions by 73,000. However, as hospitals downsize and length of stay
decreases, acuity increases."1 These less stable patient populations have
created the need for a convenient method of adjusting staffing models.
Many hospitals carry out their shift-to-shift staffing with the aid of
computers and sophisticated software. This article will demonstrate how a
personal computer (PC) can be used to: 1)build a 24-hour staffing model and
2)calculate a personnel budget and allocation. Using available software for
electronic drafting, charting and displaying spreadsheets, you can create
flexible computer tools to meet any kind of staffing requirements on any kind
of unit. Use of such software can be self taught by reading the manuals
supplied with the disks.
An example of a computerized, 24-hour staffing model and allocation for a
34-bed surgical nursing unit is shown in Figures 1A and 1B. The staffing
organizational model was done using electronic drafting software and the
allocation/budget using a spreadsheet program.
Hours per patient per day (HPD) usually are established during the budget
process. Most often, the figure is determined with the help of acuity or time
studies, but there are still some facilities in which it is set arbitrarily by
administration. A key role of a nurse executive is to see that the budgeted
HPD is appropriate to: 1)carry out the standards of care, 2)maintain high
productivity and 3)assure a fair workload for staff. To do this, nurse
managers must track acuity levels so that the HPD can be adjusted when there is
a change in the workload.
Also set during the budget process is volume, expressed in units of
service (patient days/census). The number is based on historical data and
projected changes which may affect census.
Directory of PC-SIG Library Disk #2347
Volume in drive A has no label
Directory of A:\
AUTOEXEC BAT 21 12-29-89 12:40a
FILES TXT 1291 12-29-89 1:14a
INDEXER ADD 17 1-04-90 12:03a
INDEXER DOC 22176 12-29-89 12:35a
INDEXER EXE 91602 12-28-89 7:00a
MANUAL BAT 237 12-29-89 12:41a
SAMPLE DOC 3383 12-29-89 2:47a
SAMPLE IND 140 12-29-89 2:50a
SAMPLE WRD 88 12-29-89 2:47a
GO BAT 40 1-01-80 6:00a
GO TXT 826 10-05-90 1:59a
FILE2347 TXT 2147 10-05-90 9:34a
12 file(s) 121968 bytes
34304 bytes free