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Information about “FCP ACCOUNTING”
FCP ACCOUNTING is an easy to use accounting program designed to work
similarly to the double entry method of accounting. All you have to do
is enter your journal entries (which entails debiting one or more
accounts and crediting one or more accounts), and everything else is
done automatically.
All journal entries are checked to make sure that they balance. After
your journal entries are entered and posted, many reports are
provided including: trial balance, income statement, balance
sheet, capital statement, sales bar graphs, monthly balances line
graphs with average line, YTD totals, to date monthly totals, and cash
flow analysis.
ACCT.DOC
FCP Accounting version 3.0
_________________________________________________________________
FLOWSOFT custom programming
William A. Anderson
Owner & Author
875 Franklin Rd. #1635
Marietta, Ga. 30067
404-428-4028
Copyright (C) 1988, FLOWSOFT custom programming, All Rights Reserved.
C O N T E N T S
__________________________________________________________________
1 Introduction Page
1.1 Program Description....................... 1
2 Getting Started
2.1 Installing the program.................... 2
2.2 Starting the program...................... 3
2.3 Setting up accounts and company name...... 4-6
2.4 File descriptions......................... 7
3 Using The System
3.1 Journal entries........................... 8-9
3.2 Updating journal entry descriptions....... 10
3.3 Listing journal entry descriptions........ 10
3.4 Posting journal entries................... 10
3.5 Reports................................... 11
3.6 Backing up your system.................... 12
3.7 Month end closing......................... 13
3.8 Starting a new year....................... 13
4 More Information
4.1 FCP Accounting License Agreement.......... 14
4.2 Registration Form and Support Info........ 15
1.1 Program Description
FCP Accounting is an easy to use accounting program designed to
work similar to the double entry method of accounting. All you
have to do is enter your journal entries (which entails debiting
one or more accounts and crediting another or more accounts), and
everything else is done automatically. All journal entries are
checked to make sure that they balance. After your journal
entries are entered and posted, the data may be analyzed many
different ways including: trial balance, income statement,
balance sheet, capital statement, sales bar graphs, monthly
balances line graphs with average line, YTD totals, to date
monthly totals, and cash flow analysis.
Shareware: You are free to copy and distribute this shareware
product to your friends, but if you find it useful and expect to
receive support if something should go wrong, please register by
sending $10 to FLOWSOFT custom programming
875 Franklin Rd. #1635
Marietta, Ga. 30067
404-428-4028
FCP AR-Invoicing:
FLOWSOFT also has an accounts receivable and invoicing program
available which interfaces with FCP Accounting. This system
allows you to keep track of all your customers, their current
balance, YTD purchased, and YTD # of purchases. It also provides
complete invoicing and AR functions. You can print invoices with
multiple line items, enter a markup or discount %, calculate
sales tax, and record amounts due and payments. Reports include
aged AR report, labels, sales tax paid report, and more.
Please contact FLOWSOFT for details on FCP AR-Invoicing.
Page 1
2.1 Installing the program
To install the program, do the following:
Floppy disk system:
Simply put the ACCT.EXE file on a blank, formatted floppy
diskette. There should be enough room on the diskette to hold all
your journal entries for a year.
Hard Disk System:
It is recommended that you install FCP Accounting on a hard
drive. To do so, do the following:
(from the C> prompt type the following:)
C> cd\
C> md acct
C> cd\acct
(insert the floppy diskette into drive A)
C> copy A:*.*
The above assumes that you received the program on a floppy
diskette. If you downloaded the program from a bulletin board,
just create a subdirectory called ACCT and copy the ACCT.EXE
program to the subdirectory.
Page 2
2.2 Starting the system
To start FCP Accounting simply go to the subdirectory on your
hard drive where the system is installed and type ACCT. The
following main menu should appear:
-----------------------------------------------
| FCP Accounting v3.0 Main Menu |
| |
| J) Journal Entries. |
| P) Post to Ledger. |
| R) Reports. |
| C) Create an Account. |
| A) List Accounts. |
| U) Update Journal Entry Desc. |
| L) List Journal Entry Desc to Screen. |
| E) Perform Month End Close. |
| B) Backup to Floppy. |
| I) Install Company Name. |
| M) Monochrome Mode. |
| X) Exit to DOS. |
| |
| Enter Option... |
-------------------------------------------------------------
| Please register for support and updates by |
| sending $10 to the address below. Thank You! |
| FLOWSOFT custom programming. 875 Franklin Rd. #1635 |
| Marietta, Ga. 30067 404-428-4028 |
-------------------------------------------------------------
Note: Option M on the main menu is important if you are using a
composite monochrome monitor with a color video card. When the
menu first appears you may not be able to see anything. If that
is the case, just press M and the screen will change to
monochrome mode. You will then be able to see the menu.
F1 function key: This is used to clear a field.
Up Arrow: Go to previous field.
Down arrow/enter: Next field (if there is one).
Ins: Inserts a blank at the cursor
Del: deletes the character at the cursor.
Backspace: deletes the character to left of cursor.
Left Arrow: moves left one character.
Right Arrow: moves right one character.
Page 3
2.3 Setting up accounts and company name
Company name:
Your company name will be printed on all reports. To enter your
company name into the system, choose option I on the main menu,
enter your company name, and press 'enter'.
Creating accounts:
Option C on the main menu will allow you to set up your accounts.
The screen where you create accounts looks like this:
Enter account name... Cash
Enter account type... ass Valid Account Types:
ASS - Asset.
Enter account number... 100 PLA - Plant Asset.
CAS - Contra Asset.
CAP - Capital.
EXP - Expense.
INC - Income.
DRA - Drawing.
ACR - Accounts Receivable.
ACP - Accounts Payable.
CNP - Controlling Payable.
INS - Income Summary.
RET - Sales Returns.
It is important for calculating cash flow, that your cash account
be account type ASS and account number 100. The program looks for
this setup when it calculates cash flow.
You should have a capital account.
You should have a income summary account.
You should have at least one income account.
Note that there is a maximum of 38 accounts. It is advised that
you keep your setup simple. Do not create too many expense
accounts or some of the onscreen display reports/graphs will not
have enough room for all the expense accounts on one screen.
Page 4
2.3 (continued)
Account type descriptions:
ASS - Asset.
Accounts such as cash and supplies.
Normal balance is negative.
PLA - Plant Asset.
Accounts such as equipment.
Normal balance is negative.
CAS - Contra Asset.
This type of account offsets an asset account. An example would
be accumulated depreciation.
Normal balance is positive.
CAP - Capital.
This account simply contains your capital.
Normal balance is positive.
EXP - Expense.
Accounts such as phone expense, advertising expense, etc.
Normal balance is negative.
INC - Income.
Revenue accounts. You may set up more than one to track revenue
from different sources.
Normal balance is positive.
DRA - Drawing.
Drawing account for a sole proprietor.
Normal balance is negative.
ACR - Accounts Receivable.
This contains the total amount of your AR. There are no
controlling accounts in FCP Accounting. The controlling accounts
are kept in FCP AR-Invoicing.
Normal balance is negative.
ACP - Accounts Payable.
This contains the total amount of AP. If you have a controlling
account(s) set up then you must have only one ACP account set up.
Normal balance is positive.
CNP - Controlling Payable.
These are your individual controlling accounts. The entries made
to these accounts will automatically update the ACP (accounts
payable) account balance. Normally, no journal entries are made
directly to the ACP account but should be made to a CNP account.
Normal balance is positive.
Page 5
2.3 (continued)
INS - Income Summary.
This is used for month end closing. You must have an INS account
set up.
Normal balance is zero.
RET - Sales Returns.
Sales returns and allowances.
Normal balance is negative.
An example of an account listing follows: (option A on main menu)
ACCOUNT NAME: ACCOUNT TYPE: ACCOUNT NUMBER:
CASH ASS 100 *
SUPPLIES ASS 125
EQUIPMENT PLA 150
ACCUMULATED DEPRECIATION CAS 175
FLOWSOFT, capital CAP 200 *
SALES INC 300 *
SALES RETURNS AND ALLOWANCES RET 350
BAD DEBTS EXP 360
MISC. EXPENSE EXP 400
PHONE EXPENSE EXP 410
INTEREST EXPENSE EXP 420
SUPPLIES EXPENSE EXP 430
DEPRECIATION EXPENSE EXP 440
ADVERTISING EXPENSE EXP 450
LEASING EXPENSE EXP 460
RENT EXPENSE EXP 470
SHIPPING EXPENSE EXP 480
INSURANCE EXPENSE EXP 490
TAX EXPENSE EXP 491
MEALS & ENTERTAINMENT EXPENSE EXP 492
ACCOUNTS PAYABLE ACP 500
AP - CITILINE CNP 510
AP - VISA CNP 520
AP - GEORGIA FEDERAL CNP 530
AP - MASTER CARD CNP 540
AP - LOANS PAYABLE CNP 550
AP - SALES TAX CNP 560
ACCOUNTS RECEIVABLE ACR 600
BILLY, DRAWING DRA 700
INCOME SUMMARY INS 900 *
* necessary accounts.
Page 6
2.4 File descriptions
file description
------------------------------------------------------------
acct.exe this is the FCP Accounting program file
entrynum.acc this file contains the next entry number to be
used by the system.
journal.acc this file contains journal entry amounts.
jourdes.acc this file contains the journal entry descriptions.
acct100.led this is the general ledger file for account 100.
company.dat this file contains your company name.
Page 7
3.1 Journal entries
Option J on the main menu is used to enter journal entries. You
will get the following screen:
Entry Number 614
Enter Acct #, 999 to cancel, or 'enter' to finish entry... 100
Enter Amount... $-100
100 - CASH 492 - MEALS & ENTERTAINMENT EXPENSE
125 - SUPPLIES 500 - ACCOUNTS PAYABLE
150 - EQUIPMENT 510 - AP - CITILINE
175 - ACCUMULATED DEPRECIATION 520 - AP - VISA
200 - FLOWSOFT, capital 530 - AP - GEORGIA FEDERAL
300 - SALES 540 - AP - MASTER CARD
350 - SALES RETURNS AND ALLOWANCES 550 - AP - LOANS PAYABLE
360 - BAD DEBTS 560 - AP - SALES TAX
400 - MISC. EXPENSE 600 - ACCOUNTS RECEIVABLE
410 - PHONE EXPENSE 700 - BILLY, DRAWING
420 - INTEREST EXPENSE 900 - INCOME SUMMARY
430 - SUPPLIES EXPENSE
440 - DEPRECIATION EXPENSE
450 - ADVERTISING EXPENSE
460 - LEASING EXPENSE
470 - RENT EXPENSE
480 - SHIPPING EXPENSE
490 - INSURANCE EXPENSE
491 - TAX EXPENSE
The entry number on the first line is automatically calculated.
The second line is where you enter the account to debit/credit.
It is suggested that you enter the debits before the credits.
The third line is where you enter the amount of the debit/credit.
You may debit/credit as many accounts as you wish so long as all
the debits equal all the credits. the credit that goes with the
debit above would look like this:
Entry Number 614
Enter Acct #, 999 to cancel, or 'enter' to finish entry... 300
Enter Amount... $100
Note: It is assumed that the user is knowledgeable of the rules
of accounting and making journal entries. Therefore you should
know which accounts are debited and which are credited. Refer to
section 2.3 for normal balance information.
Page 8
3.1 (continued)
When you are finished entering your debits/credits, just press
enter (or press 999 to cancel the entry). The next screen is
where you enter the journal entry description:
Enter entry description... FCP Accounting sale
Enter entry date (MM/DD/YY)... 07/05/88
Enter entry type (R/A)... R
You may give the journal entry any description you want. The date
defaults to the current date, but may be changed. The date should
be in the current month and year. If it is not, a warning message
will be displayed. Do not enter dates for months that have
already been closed. These types of journal entries will get lost
in the system and it will be like you never made the entry at
all. Sometimes at the end of the month (or beginning of the next
month) you will be making entries for the previous month, this is
OK. Just be sure the previous month has not been closed already.
At the end of the year, you may want to reset your system date
back to 12/31/8x so you can make journal entries for that year.
Journal entries may only be made for the current system year. So
if the system date is 01/01/89 you may not make journal entries
for 12/31/88. So be sure to set your system date back before you
start the journal entry routine. If you do get into the situation
where you have to enter 01/01/89 as the entry date, you can go
back later and change the date using the update function.
Entry type: Entry type can be either R for regular entry or A for
adjusting entry.
Page 9
3.2 Updating journal entry descriptions
This option (U on the main menu) simply allows you to go back and
update journal entry descriptions, dates, and/or entry types. You
may not delete journal entries. If you want to remove a journal
entry then you must make a correcting entry to correct the
mistake you made in the original entry.
3.3 Listing journal entry descriptions
This option (L on the main menu) allows you to list all of the
journal entry descriptions to the screen for the month specified.
This option does not list the amounts of the journal entries. If
you want amounts, then print out the journal entries on the
printer.
3.4 Posting journal entries
This option (P on the main menu) simply updates the individual
accounts with the journal entry information. Make sure all
journal entries are posted before printing month end reports and
performing the month end closing.
Page 10
3.5 Reports
Option R on the main menu will display the reports menu:
-----------------------------------------------
| |
| FCP Accounting v3.0 Reports |
| |
| J) List Journal Entries. |
| A) List Account Activity. |
| T) Trial Balance. |
| I) Income Statement. |
| B) Balance Sheet. |
| C) Capital Statement. |
| S) Sales Graph. |
| G) Cash/AR/AP Graph. |
| M) Monthly Balances Graph. |
| Y) YTD Balances. |
| O) Monthly Balances Onscreen. |
| F) Cash Flow Analysis. |
| R) Return To Main Menu. |
| |
| Enter Option... |
| |
-----------------------------------------------
The first six reports are printed on the printer. Make sure your
printer is turned on and ready to print before starting any print job.
The other reports are screen reports. They may be printed on the
printer by pressing the PrtSc key. (With graphs, you will need to
install graphics before pressing PrtSc).
Trial Balance should be printed before and after month end close.
Journal entries, account activity, income statement, balance sheet,
and capital statement should be printed before month end close.
Page 11
3.6 Backing up your system
Just choose option B on the main menu, and you will get the
following message:
Insert floppy diskette into drive.
Press floppy drive letter to backup or 'M' to return to main menu...
Simply press the letter corresponding to the floppy drive that
you want to copy the files to. All files in the current directory
will then be copied onto the floppy in the specified drive.
It is suggested that you backup your system before every month
end closing onto a separate diskette for each month.
It is also suggested that you do a daily backup onto a daily
backup diskette. The same diskette may be used every day.
Page 12
3.7 Month end close
This option (E on the main menu) will close out all your income
accounts and expense accounts. Make sure you have printed all the
reports that you want before performing the month end close. Also
make sure that you have backed up your system before you perform
the month end close.
3.8 Starting a new year
FCP Accounting will only handle one year at a time. When you want
to start a new year, just create a new subdirectory and copy the
ACCT.EXE file into that subdirectory. If you are going to use the
same account setup, then you should also copy the ACCOUNTS.ACC
file into the new subdirectory. Also, you can copy the
COMPANY.DAT file into the new subdirectory. Do not copy any of
the other data files. The first journal entry should be one entry
containing your starting balances for the year.
Page 13
4.1 FCP Accounting Software License Agreement
1) License: You have the non-exclusive right to use the enclosed
program. If you find this program to be useful, then you must register
for support by sending $10 to FLOWSOFT custom programming.
2) Copyright: This program and its related documentation are
copyrighted. You may copy the program and the related documentation
for distribution to friends via diskette or electronic bulletin board
service.
3) Term: This license is in effect until terminated. You may terminate
it by destroying the program and documentation and all copies thereof.
This license will also terminate if you fail to comply with any term
or condition of this agreement.
4) Warranty: If within thirty (30) calendar days of purchase you find
that this product does not perform in accordance to our (Flowsoft
custom programming) claims, return it to the place of purchase, and
request a refund of the purchase price less a $15 handling fee.
Flowsoft custom programming will honor this warranty if the purchase
is made directly from Flowsoft custom programming. Retail stores and
other distributors are not obligated to be bound by the terms of this
warranty.
5) Limitation of Liability: Neither Flowsoft custom programming nor
anyone else who has been involved in the creation, production, or
delivery of this program shall be liable for any direct, indirect,
consequential, or incidental damages arising out of the use, the
results of, or inability to use this product even if Flowsoft custom
programming has been advised of the possibility of such damages or
claim. Some states do not allow the exclusion or limitation of
liability for consequential or incidental damages, so the above
limitation may not apply to you.
6) Update Policy: In order to be able to obtain updates to this
program, the licensee must complete and return the registration form
in section 4.2. If the registration form has not been received by
Flowsoft custom programming, Flowsoft custom programming is under no
obligation to make available to you any updates even though you have
made payment of the applicable update fee.
7) Misc: This license agreement shall be governed by the laws of the
State of Georgia and shall inure to the benefit of Flowsoft custom
programming, its successors, administrators, owners, heirs, and
assigns.
8) Acknowledgment: You acknowledge that you have read this agreement,
understand it, and agree to be bound by its terms and conditions. You
also agree that this agreement is the complete and exclusive statement
between the parties and supersedes all proposals or prior agreements,
verbal or written, and any other communications between the parties
relating to the subject matter of this agreement.
Page 14
4.2 Registration Form and Support Info
This form must be completed and returned to Flowsoft custom
programming before you will be eligible to receive support for the
product. This form will also entitle you to receive future update
notices on the product. Photocopies or other reproductions of this
form will not be accepted.
FCP Accounting version 3.0
Name: _________________________________________________________
Company Name: _________________________________________________
Address: ______________________________________________________
City, State, Zip Code: ________________________________________
Phone Number: _________________________________________________
Type of Computer: _____________________________________________
Number of Floppy Drives: ______ Number of Hard Disks: ______
Return To: Flowsoft custom programming
875 Franklin Rd. #1635
Marietta, Ga. 30067
Support Prices: For telephone support, you will be billed at the rate
of $5.00 per 15 minutes of support (15 minute minimum). For onsite
support, you will be billed at the rate of $50.00 per hour. Please
call Flowsoft custom programming for quotes on customizing a software
package.
Page 15
FILE1985.TXT
Disk No: 1985
Disk Title: FCP Accounting
PC-SIG Version: S1
Program Title: FCP Accounting
Author Version: 3.0
Author Registration: $10.00
Special Requirements: None.
FCP ACCOUNTING is an easy to use accounting program designed to work
similar to the double entry method of accounting. All you have to do is
enter your journal entries (which entails debiting one or more accounts
and crediting another or more accounts), and everything else is done
automatically.
All journal entries are checked to make sure that they balance. After
your journal entries are entered and posted, the data may be analyzed
many different ways including: trial balance, income statement, balance
sheet, capital statement, sales bar graphs, monthly balances line graphs
with average line, YTD totals, to date monthly totals, and cash flow
analysis.
Menus make the program easy to understand and use. You'll be able to
take full advantage of FCP ACCOUNTING's features because they are easily
accessed from the menu. For example, these are some of your choices
from the main menu: J) Journal Entries, R) Reports, C) Create an
Account, A) List Accounts, U) Update Journal Entry Desc, E) Perform
Month End Close, B) Backup to Floppy, and I) Install Company Name.
PC-SIG
1030D East Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1989 PC-SIG, Inc.
GO.TXT
╔═════════════════════════════════════════════════════════════════════════╗
║ <<<< Disk #1985 FCP ACCOUNTING >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ Use PKXARC to extract files from FPCACCT.ARC ║
║ ║
║ To start program, type: ACCT (press enter) ║
║ ║
║ To print documentation, type: TYPE ACCT.DOC PRN ║
╚═════════════════════════════════════════════════════════════════════════╝
Directory of PC-SIG Library Disk #1985
Volume in drive A has no label
Directory of A:\
FCPACCT ARC 112616 2-17-89 12:54p
FILE1985 TXT 2517 1-02-90 6:24p
GO BAT 38 1-01-80 1:37a
GO TXT 694 1-01-80 12:17a
4 file(s) 115865 bytes
43520 bytes free