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Information about “SPC-INVENTORY PLUS”
SPC-INVENTORY is a business inventory program that will allow you to
record an item's description, location, unit cost, last unit cost, unit
price, quantity on hand, quantity on order, and up to three
suppliers. For each item you may constantly update the sales and
purchases to date. You may also update an item's price at any time. The
program also allows for two other prices based on percentage
factor of the standard price. This could be useful for fast sale
lists. An inventory report can be generated using the last unit
cost, thus representing the current value or replacement costs.
Other reports include various sales and purchases reports, supplier
listing, minimum order report, on-hand report, period usage report of
quantities, and inventory report based on actual unit cost. The
period reports generated could be especially useful to monitor
profit from sales.
FILE1961.TXT
Disk No: 1961
Disk Title: SPC-Inventory Plus
PC-SIG Version: S1.1
Program Title: SPC-Inventory Plus
Author Version: 2.11
Author Registration: $50.00
Special Requirements: 384K RAM, DOS version 3.0 (or higher).
SPC-INVENTORY is a business inventory program that will allow you to
record an item's description, location, unit cost, last unit cost,
unit price, quantity on hand, quantity on order, and up to three
suppliers. For each item you may constantly update the sales and
purchases to date. You may also update an item's price at any time.
The program also allows for two other prices based on percentage
factor of the standard price. This could be useful for fast sale
lists. An inventory report can be generated using the last unit
cost, thus representing the current value or replacement costs.
Other reports include various sales and purchases reports, supplier
listing, minimum order report, on-hand report, period usage report of
quantities, and inventory report based on actual unit cost. The
period reports generated could be especially useful to monitor
profit from sales.
PC-SIG
1030D East Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1989 PC-SIG, Inc.
GO.TXT
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║ <<<< Disk #1961 SPC-INVENTORY PLUS >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ To start program, type: SPCINV (press enter) ║
║ ║
║ To print documentation, type: COPY SPCINV.DOC PRN (press enter) ║
╚═════════════════════════════════════════════════════════════════════════╝
SPCINV.DOC
SPC - INVENTORY PLUS
--------------------
Version 2.1
By:
I. J. Smith
9795 Rustling Oaks
Baton Rouge, La. 70818
----------------------
SPC-INVENTORY Program Attributes Page 1
This application is intended for those needing an easy to use,
stand alone business inventory application. Some of the features
it has to offer:
Inexpensive.
Quality, with good data integrity.
Weighted average costs.
Purchase, Sales and Inventory reports.
Virtually unlimited record capacities.
Many users have found this program to be ideal for their
primary accounting purposes. The various reports generated allows
for close monitoring of cash flow and profits. Values can be
transferred to general ledgers as needed (or furnished to your
accountant). I hope it's ease of use, speed, and many report
capabilities make it ideal for your particular needs.
The program uses the (c)BTRIEVE file handler, which many
consider the best for data integrity...no lost files due to power
failures. You should still make periodic backups of your
important data files...disk crashes do occur and no software
can recover your data if this occurs.
The Btrieve file handler also assures you of speed as your
inventory file grows.
The program maintains the inventory by unit amounts. By
using this method (rather then total amounts), it should make
it easier to enter quantities from invoices, sales tickets,
and for inventory file maintenance. This can also be easier for
those wanting to use the program for in house uses.
------------
REQUIREMENTS
------------
Requirements for this application are DOS 3.1 or greater,
384k memory and a hard disk drive. A color system is also
recommended. A CONFIG.SYS file is also required in the root
directory of your system to expand the default files and
buffer numbers. The file should contain two lines of code
similar to the following:
files=24
buffers=16
If the numbers are greater in your CONFIG.SYS file then
leave them as is (many applications require more). If you are
not sure if you have this file, enter DIR CONFIG.SYS at the
prompt. TYPE the file on the screen or use your editor to see
if the above lines of code are present. If not, then use your
editor and add them in the file. If you do not have this file,
copy the CONFIG.DTA file included with this application and
rename it CONFIG.SYS. NOTE: IT MUST BE IN THE ROOT DIRECTORY.
Program must be started by entering INVTORY. This will
load the Btrieve file handler first, then the program. You
cannot start the program from the SPCINV.EXE program file.
All data files (DAT extensions) and the SPCINVP.LBR file must
be available for the program.
The application uses the average cost to maintain the inventory
unit costs. It also retains the last unit cost purchased and
uses it to project costs when the sales quantities exceed the
on hand quantities. A current cost inventory report can also
be printed using these costs. (A more proper phrase might be
replacement cost report).
Sales taxes are automatically added to the unit purchase costs.
The sales tax percentage can be changed from the purchase entry
screen. The program defaults to zero when first installed. If
you have a sales tax on your purchases, you should change this
percentage immediately after installation. The option for this
change is shown at the bottom of the first purchase entry screen.
Sales taxes are only added during purchase entries and not when
when making changes, allowing for changes when entered in error.
The inventory is kept sorted by the 12 digit inventory numbering
system. A good numbering system is essential for a good system.
The sales and purchases are also kept by this number in order to
spot errors on their respective reports. A suppliers file is
also included and maintained by a supplier number in the same
order. The supplier file is for convenience only and is not
necessary for the application. Many may prefer to identify
vendor numbers in the inventory file with their accounts payable
vendor numbers.
Before you start using the application, the master inventory
file must be created. Sales and purchases cannot be entered
without inventory item records.
Inventory reports allow for group listings. A prompt for the
beginning and ending numbers will be displayed. The first and
last numbers in the file are displayed as defaults. If you want
a complete listing then simply accept these defaults. This
option can be very useful to maintain several inventories. By
using the first few characters in your numbering system for
the different inventories, you can then print reports by simply
entering the first and last inventory numbers of these groups.
Even if you only maintain one inventory, you can establish
reports of similar items or by locations. An example may be
in the use of FILT0001 thru FILT9999 for filters. With this
option, you could print various reports of filters only.
Note: this option is only available with the owner of record
version, otherwise the full inventory will be printed.
Three selling prices are provided for. One main controlling
price in the inventory file, and two others by using percentage
factors with the first. This allows for various price lists
and a fast way to print a sales price list. At installation,
the program defaults to price percentage factors of 1.05 and
0.95 for price numbers two and three. This translates to 5 %
over the inventory price for price no. 2 and 5 % under the
inventory price for price no. 3. This percentage factor is
easily changed from the Inventory Menu. See the inventory on
hand report for other details. The enhanced owner of record
allows for single price listings with a popup menu.
The normal keyboard function keys are used for data entry.
Options are listed at the bottom of the entry screens. Full
screen data entries are processed by pressing the F10 function
key. The ESC key is used to end and cancel various procedures.
The PgUp and PgDn function keys are used to change records
displayed (they will be listed as options on the screens where
allowed). Date prompts are used with some reports. You can
change the default date if you wish. Menu options can be chosen
by pressing option number or using the arrow keys.
Always make sure to process the purchases before processing the
sales. This will reflect a more accurate cost of sales in your
reports. When processing the sales, if the sales quantity
exceeds the quantity on hand the program will use the last unit
cost for the excess sales quantities. If no last unit cost
is found in the inventory file, the program will then use the
previous existing unit cost. This may be sufficient for many
users while others may prefer more accurate costs. Remember,
this is an inventory application, not an accounting system.
However, if properly used, the program can be used for your
accounting purposes. The period to date reports should be
useful in monitoring your income from sales.
If you have sales taxes on your sales and would like to record
them, simply add inventory records for that purpose. I suggest
you use low numbers such as 10, 11, 12, etc. They will be easier
to remember and you can exclude them or list them separately on
most reports with the selection option. Since the program
maintains values in units, you will need to enter a quantity
such as one for each entry. Your reports would then reflect the
total transactions and amounts. With the owner of record
version, you can print or exclude these from your reports.
You could also use inventory items for other purposes as well.
Following are instructions by Menu options. Please read them
to become familiar with the application. The program offers
many reports and you should familiarize yourself with them. The
best way is to print them out to see which ones you need.
REGISTERED VERSION
If you like this program, registration is 50.00. You will
then be sent the enhanced registered version. It allows you to
print many of the inventory reports by group numbers of your
choice. You simply enter the first and last inventory number you
wish to print. This could allow you to have various inventories.
You will also be able to set your own defaults for entering
purchases and sales. The sales default could be very useful for
those wanting an inhouse program...by simply setting the sales
price as the actual cost.
It will also print an inventory summary report. This one
page report prints the totals of period purchases, sales, costs,
and inventory values. This allows for an easy way to monitor
cash flow and profits, as well as saving time with lengthy reports.
Your support is appreciated. Feedback is welcome. Please
feel free to make copies of this program for anyone who may have
need of it.
I. J. Smith
9795 Rustling Oaks
Baton Rouge, La. 70818
DISCLAIMER OF WARRANTY
THIS SOFTWARE IS SOLD "AS IS" AND WITHOUT WARRANTIES AS TO PERFORMANCE OF
MERCHANTABILITY OR ANY OTHER WARRANTIES WHETHER EXPRESSED OR IMPLIED.
BECAUSE OF THE VARIOUS HARDWARE AND SOFTWARE ENVIRONMENTS INTO WHICH THIS
PROGRAM MAY BE PUT, NO WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE IS
OFFERED.
GOOD DATA PROCESSING PROCEDURE DICTATES THAT ANY PROGRAM BE THOROUGHLY
TESTED WITH NON-CRITICAL DATA BEFORE RELYING ON IT. THE USER MUST ASSUME
THE ENTIRE RISK OF USING THE PROGRAM. ANY LIABILITY OF THE SELLER WILL
BE LIMITED EXCLUSIVELY TO PRODUCT REPLACEMENT OR REFUND OF PURCHASE PRICE.
THIS PROGRAM IS BEING USED IN SEVERAL FOREIGN COUNTRIES AS WELL AS ACROSS
THE U.S. OBVIOUSLY, IT IS A WELL TESTED PROGRAM. THE SHAREWARE CONCEPT
ALLOWS YOU TO TRY PROGRAMS BEFORE DECIDING TO USE THEM. BY ALL MEANS,
GIVE THIS PROGRAM A GOOD TEST. NEVER ASSUME ANYTHING. WHEN IN DOUBT,
CONTACT THE AUTHOR OF THE PROGRAM BEFORE REGISTERING.
NOTE: The Btrieve program is a memory resident program and
will normally run fine with other programs of this
type being used. If you still have problems running
this program, you may have to experiment in removing
other programs of this type from memory. This can
sometimes happen with public domain TSR's.
Use of accellerated file handlers such as ram disks
should be avoided as they could eliminate the safety
recovery features of the program in case of power
failures, etc.
The program will be removed from memory upon proper
exit from the Main Menu.
SPC-INVENTORY INSTRUCTIONS BY MENU Page 1
MAIN MENU - OPTION 1 PURCHASES MENU
Purchases Menu - Option 1 Purchase Entries
The first prompt will ask for the inventory item of the
purchase. No entries are allowed without an existing inventory
item in the inventory file. You can also change the sales tax
percentage at this time by pressing F2.
The next screen will display data about the item and allow
quantity and unit cost purchase entries. Use the set defaults
option to display default amounts desired.
A reference field is also provided for your use. You must
enter a reference. For your convenience, the previously entered
reference will be displayed as a default. You may want to use
this for invoice numbers. A report option will allow you to
print a report in the order of the reference, and will print
totals for each reference. Invoice totals can then be checked.
It's inevitable that small roundoff differences will occur,
especially if sales taxes are applied. If balancing is critical,
you may consider an inventory item to record small over/under
amounts. This option could also be useful to balance by vendor
name, date, etc.
The program will automatically apply the sales tax percentage
to the unit cost. The report will reflect the total unit cost.
Purchases Menu - Option 2 Changes
This option is to make corrections of the entries entered in
Option 1 above. You will probably need to get a report with Option
3 to check your entries.
Again, your first prompt will be for the item number. This
time however, it must be found as an entry from Option 1 above.
Make changes/deletions as needed. NOTE: Since the program may
have several entries with the same number, it will default to the
first occurrence of this number. While this record is displayed,
you can use the PgDn key to see the next records. You can use
this function key to step thru the records until you find the record
you wish to change or delete. The PgUp key is also used to view
previous records. You must use the F10 function key to save
changes made.
NOTE: Sales taxes are not computed on the amounts changed. This
allows for changes to items which sales taxes do not apply.
You will have to enter the correction with sales taxes
added if needed.
SPC-INVENTORY INSTRUCTIONS BY MENU Page 2
Purchases Menu - Option 3 Purchases Report
A popup menu will appear when this option is chosen. You may
print purchases entered by references or by inventory items. The
report by reference is used for balancing your entries. You will
also be prompted for the date you wish to use for the report.
You may want to print both reports for your records.
Purchases Menu - Option 4 Process Purchases
This is the final procedure to enter purchases to the inventory
file. It will post the purchases and delete the purchase records.
If you have not printed a final purchases report, the program will
warn you and give you the option to cancel the procedure in order
for you to print the report first.
Purchases Menu - Option 5 Main Menu
Return to Main Menu
MAIN MENU - OPTION 2 SALES MENU
Sales Menu - Option 1 Sales Entries
The first prompt will ask for the inventory item the sale
is for. No entries are allowed without an existing inventory
record in the inventory file.
The next screen will display data about the item and allow
quantity and unit sales price entries. Use the set defaults
option to display sales amount defaults if desired.
A reference field is also provided for your use. You must
enter a reference. For your convenience, the previously entered
reference will be displayed as a default. You may want to use
this for invoice numbers. A report option will allow you to
print a report in the order of the reference, and will print
totals for each reference. Invoice totals can then be checked.
This option could also be useful for listings by department,
sales people, date, etc.
Sales Menu - Option 2 Changes
This option is to make corrections of the entries entered
with option 1 above. You will probably need to get a report with
Option 3 to check your entries.
Again, your first prompt will be for the item number. This
time however, it must be found as an entry from Option 1 above.
Make changes/deletions as needed. NOTE: Since the program may
have several entries with the same number, it will default to the
first occurrence of this number. While this record is displayed,
you can use the PgDn key to see the next record. You can use
the PgDn and PgUp keys to step thru the records to make changes.
Changes are only recorded by pressing the F10 key however.
SPC-INVENTORY INSTRUCTIONS BY MENU Page 3
Sales Menu - Option 3 Sales Report
A popup menu will appear when this option is chosen. You may
print purchases entered by references or by inventory items. The
report by reference is used for balancing your entries. You will
also be prompted for the date you wish to use for the report.
You may want to print both reports for your records.
Sales Menu - Option 4 Process Sales
This is the final procedure to enter sales to the inventory
file. It will post the sales and delete the sales records. If
you have not printed a final sales report, the program will warn
you and give you the option to cancel the procedure in order for
you to print the report first.
Always make sure you have entered and processed the purchases
before processing the sales to assure accurate costs of sales.
Sales Menu - Option 5 Main Menu
Return to Main Menu
MAIN MENU - OPTION 3 INVENTORY MENU
Inventory Menu - Option 1 Inventory File
Use this option to maintain your inventory file. New records
are entered by first entering the inventory item number you wish
to use for the item. If the item exists, the program will display
it's contents for changes or deletion. A small tone is generated
if the record exists. This makes it very easy to verify data
after a new record has been entered.
Following are the prompts displayed for each inventory item.
Description Item description
Unit A 3 digit field
On Hand Quantities on hand
Unit Cost Cost of each item
Unit Price Unit Selling Price
(See On-Hand Report comments on use)
Location 15 digit field for location purposes
Minimum Re-stocking quantity
On Order Re-stocking information
SPC-INVENTORY INSTRUCTIONS BY MENU Page 4
Suppliers Three 5 digit fields to record
supplier numbers. Supplier file is
maintained with Option 4 of the Main
Menu.
Following are Period to Date fields which are primarily intended
for Period to Date reports. You may want to leave these items as
zero, since your only tracking of these amounts are through the
purchase and sales reports.
Quantity Purchases Quantities purchased this period
Total Cost Total purchases amount this period
Last Unit Cost Last Unit Cost recorded
Sales Quantity Quantities sold this period
Total Sales Total Sales amount this period
Sales Costs Total Recorded sales costs this period.
Inventory Menu - Option 2 Price Changes
This option provides for an easy way to change inventory prices
only.
Inventory Menu - Option 3 Price Factors
This option provides for changes to the percentage factors
applied to the standard price to arrive at prices number 2 and 3.
The onhand report can be used for price listings. This feature
can be very useful for fast price changes on sales, etc.
Inventory Menu - Option 4 Sales History
This option provides for changes to the sales quantities and
amounts to date. This data reflects previous quantites and
amounts posted at the time of resetting the period to date option.
These amounts are only posted with the owner of record version.
Inventory Menu - Option 5 Inventory Report
Report listing Item number, Description, Unit, On Hand, Unit
Cost, extensions and total. This report is based on the actual
average unit cost.
Inventory Menu - Option 6 Minimum Order Report
Report listing only items whose quantities on hand are less
then the Minimum quantity desired. It will also list the On-Order
quantities (if any) and the Supplier numbers.
SPC-INVENTORY INSTRUCTIONS BY MENU Page 5
Inventory Menu - Option 7 File Listing
Inventory file listing.
Inventory Menu - Option 8 On Hand Report
This report is ideal for sales personnel also. A pop up
menu allows for various options. The full report will list
quantities on hand, locations and the three prices described above.
Other options will only list the single price chosen and will
not list locations...allowing for more compact price listings.
Since most prices do not contain three decimal figures, the
program will usually round off to two decimals. Three decimal
prices are printed when the following conditions are met:
If the inventory price is less then 100.00 and the
third decimal digit in your inventory price is not
a zero. If you want certain items less then 100.00
to reflect three decimal digits, then make sure you
enter a digit other than zero in the third decimal
position of the inventory price. Conversely, if you
want two decimal amounts, make sure your third digit
is zero.
Inventory Menu - Option 9 Main Menu
Return to Main Menu
MAIN MENU - OPTION 4 SUPPLIERS MENU
Suppliers Menu - Option 1 Supplier File
Suppliers are entered using a five digit number. As described
above, if the supplier record exists than the data will be
displayed for changes. This file is for convenience purposes
only. Many will prefer not to use it and opt for their accounts
payable vendor numbers instead. The program does not require
any records if so desired.
Names, addresses, phone numbers and comments are allowed.
File is kept sorted by supplier number.
Suppliers Menu - Option 2 Supplier Listing
Lists suppliers' data in order of supplier number.
SPC-INVENTORY INSTRUCTIONS BY MENU Page 6
Suppliers Menu - Option 3 Main Menu
Return to Main Menu
MAIN MENU - OPTION 5 ON ORDER ENTRIES
Records items on order. Entries will be immediately added to
the On-Order field of the Inventory File. The current quantity on
order will be displayed. You can also remove from the amount with
the minus key...an entry of such as -25 is acceptable. The
quantity on order is reflected on the reorder report. Quantities
will automatically be decreased when purchases are processed.
MAIN MENU - OPTION 6 PERIOD PROCESSING
Period Processing Menu - Option 1 Sales Report
This report reflects the period to date Sales and Costs.
Period Processing Menu - Option 2 Purchases Report
This report reflects the period to date Purchases.
Period Processing Menu - Option 3 Usage Report
This report reflects the Sales, Purchases and Inventory
quantities used during the period.
Period Processing Menu - Option 4 Last Cost Report
Inventory report based on last unit cost recorded. If no last
unit cost is recorded, it will use the actual average cost. If
you want a replacement value report, maintain the last unit cost
field in the inventory file with the current prices.
Period Processing Menu - Option 5 Sales To Date Report
This report lists all sales quantities and amounts recorded
to date, this includes the history sales amounts and the period
to date amounts. History amounts are only maintained with the
owner of record version, otherwise only current period amounts
will be listed.
SPC-INVENTORY INSTRUCTIONS BY MENU Page 7
Period Processing Menu - Option 6 Reset Period
Resets all period to date field data in the inventory file
to zero. Use this option to start a new period to date cycle.
The program will ask for verification before executing this
procedure.
Use any period that is useful for your purposes. The sales
history to date fields will be updated when this option is
executed.
Period Processing Menu - Option 7 History Sales Reset
This will set history sales to date to zero. Make sure you
have your final reports before executing this option. You will be
prompted for verification before proceeding with this option.
This option is used to reset the sales reported with option 5
above. You may want to reset the sales at the end of each year,
and the report could be used as an annual sales report. The
period used is your option.
Period Processing Menu - Option 8 Main Menu
Return to Main Menu
If available, the program will make use of standard math chips
for faster calculations.
------------------------------------------------------------------
- END -
Directory of PC-SIG Library Disk #1961
Volume in drive A has no label
Directory of A:\
BTRIEVE EXE 32684 10-02-89 2:33p
CONFIG DTA 22 11-18-89 2:50a
FILE1961 TXT 2147 3-02-90 9:11p
GO BAT 38 1-01-80 1:37a
GO TXT 540 3-02-90 9:14p
IJINVMAS DAT 2048 2-07-89 7:20p
IJINVPCT DAT 17 2-07-89 7:21p
IJINVSPL DAT 3072 2-07-89 7:23p
IJINVTAS DAT 15 2-07-89 7:19p
INVTORY BAT 17 11-18-89 3:24a
SPCINV DOC 29965 11-23-89 12:08a
SPCINV EXE 128938 11-18-89 1:39a
SPCINVP LBR 27168 11-19-89 12:08a
SPINVPUR DAT 2048 2-07-89 7:20p
SPINVSAL DAT 2048 2-07-89 7:20p
15 file(s) 230767 bytes
83968 bytes free