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PC-SIG Diskette Library (Disk #1960)
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Information about “SPC-PAYROLL”
SPC-PAYROLL is a payroll system designed for small companies which allow
you to keep a payroll record and print out payroll forms for all your
employees. For each employee you may enter all the information for thei
wages, taxes and deductions from your checkbook stubs. SPC-PAYROLL can
then print out transaction reports showing all the information entered.
Various quarterly reports can be printed as needed. One report allows
for maximum yearly earnings in which overages are listed separately.
Program allows for SDI deductions where needed. SPC-PAYROLL also prints
a year to date report, and you may print out payroll W-2 forms for your
employees as well.
FILE1960.TXT
Disk No: 1960
Disk Title: SC-Payroll
PC-SIG Version: S1
Program Title: PC-Payroll
Author Version: 1.0
Author Registration: $25.00
Special Requirements: None.
SPC-PAYROLL is a payroll system designed for small companies which allow
you to keep a payroll record and print out payroll forms for all your
employees. For each employee you may enter all the information for thei
wages, taxes and deductions from your checkbook stubs. SPC-PAYROLL can
then print out transaction reports showing all the information entered.
Various quarterly reports can be printed as needed. One report allows
for maximum yearly earnings in which overages are listed separately.
Program allows for SDI deductions where needed. SPC-PAYROLL also prints
a year to date report, and you may print out payroll W-2 forms for your
employees as well.
PC-SIG
1030D East Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1989 PC-SIG, Inc.
GO.TXT
╔═════════════════════════════════════════════════════════════════════════╗
║ <<<< Disk #1960 SC-PAYROLL >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ To start program, type: SPCPRL (press enter) ║
║ ║
║ To print documentation, type: COPY SPCPRL.DOC PRN ║
╚═════════════════════════════════════════════════════════════════════════╝
SPCPRL.DOC
SPC - PAYROLL
---------------
Version 1.0
By:
I. J. Smith
9795 Rustling Oaks
Baton Rouge, La. 70818
----------------------
OVERVIEW
This program is intended for accountants and various small
businesses not needing a complex program to generate and print payroll
checks. This allows for an easier to use program to maintain payroll
information. By eliminating hand postings, payroll data can be kept
in balance and fast reports generated as needed. Transaction report
totals can easily be used for general ledger entries.
Rather then try to satisfy all the various states's form
requirements, the program will generate several quarterly reports
that in the very least should provide the needed information. Some
states may accept these printed employee earnings reports by simply
attaching them to their cover sheets.
The program provides a report for those needing to reflect
fixed annual maximum wages. A default amount is provided for in the
company data file and this amount can be changed when the report is
generated. A prompt is provided at that time.
Printing of W2's is provided for. A single W2 can be printed as
well. These can be printed as needed. A W2 register can be printed
as well. This W2 report can be useful throughout the year as well.
Requirements for the program is DOS 2.x (or higher), at least
384k ram, a printer capable of printing at least 110 characters per
line, and a proper CONFIG.SYS file in the root directory (see
CONFIG.SYS below). A hard disk and color monitor is highly recommended
as well.
Following are instructions in the use of the program. They are
listed in the order of the main menu options and report menu options.
Popup menu options are described under the above options calling them.
Program is started by entering PRL at the prompt.
The ESC key is used thruout to cancel or end data entries, and
the F10 function key is used to save or process. Other options are
displayed on the various data entry screens. Data displayed in data
entry fields can be accepted as defaults.
If you like this program, send 25.00 to become an owner of record.
You will then be sent an enhanced version of the program which will
allow you to change descriptions of the four misc deductions used in
the program. You will also have the option of placing the data files
on floppies (useful for accountants with various small accounts).
Owners of record of SC-PAYROLL desiring this program, send only 5.00.
Please feel free to make copies of this program for anyone who
may have use of it.
I. J. Smith
9795 Rustling Oaks
Baton Rouge, La. 70818
=======================================================================
DISCLAIMER
=======================================================================
The author makes no warranty concerning the fitness of this program and
shall have no liability for any loss of business or other damages. Make
sure you understand this program before using it.
=======================================================================
MAIN MENU OPTION 1 Transactions INSTRUCTIONS
Use this option to enter, change and delete check stub entries.
A popup menu will allow you to choose data entry or changes to previous
entries.
You will be prompted for the employee number the data pertains to.
Make sure you have entered an employee master record for the employee,
the program will not allow you to enter data for the employee otherwise.
Employee master records are entered with option 4 - employee file.
The next data entry screen will display the employee number and
name, and allow for payroll data entries.
Enter the quarter number this entry is for. The program displays
the last quarter number used as the default. Simply press Enter if no
change is needed.
A reference field is provided for check numbers, dates, etc. Use
as needed.
The first amount to be entered is the check (or net pay) amount.
This allows you to press F10 at anytime data entry is complete. The
program checks to make sure your entries are in balance. Out of
balance amounts will be displayed. Simply press Enter to correct
amounts. The program will not accept out of balance amounts.
The following data entry fields are filled as needed:
FICA amount withheld.
Federal withholding amount.
State withholding amount.
Local withholding amount.
SDI withholding amount.
Four miscellaneous deduction amounts.
When data entries are completed, a report can be generated with
menu option 2 described below.
Transaction changes are made by choosing option 2 of the popup
menu. The program keeps this file sorted by employee number. Since
you may have several entries for the same employee, the first entry
data will be displayed. Use the PgDn and PgUp function keys to find
the entries needing changes. Make sure to press F10 to save changes.
A transaction entry can be deleted by pressing F4 when the record is
displayed.
MAIN MENU OPTION 2 Print Entries
The report printed will be in the order of the employee numbers.
This should make it easier to make corrections if needed. It will
also serve as your record of transaction entries. You should make
sure to print a final report before posting entries with option 3
below, otherwise you will lose your audit trail.
MAIN MENU OPTION 3 Post Entries
This option is used to update the employee records when the above
transactions are ready to be posted. The program will issue a warning
if you have not printed a final report with option 2 above.
MAIN MENU OPTION 4 Employee File
Use this option to maintain employee master records. A popup menu
will allow you to add/change/delete employee records, print an employee
list, and reset year to date amounts.
Enter the employee number for adding or changing employee records.
If the employee record exists, the current data will be displayed for
changes or deletions. Use F4 if the employee record is to be deleted.
The following information fields are provided for the records with
descriptions as needed.
Social Security Number
M/S/H field (Married/Single/Head of Household)
Dependents
Employee Name
Employee Address
Employee City, State & Zip
Phone Number
Gender (Male or Female)
Other (Useful for payrates, salaries, etc.)
Various quarterly amounts to date should be updated with
transaction entries so as to print a report for audit trails. This
includes initial set up.
The employee listing option provides for a compact listing of
employee numbers, names, social security numbers, Gender, M/S/H,
dependents, other data field, and phone numbers.
The Reset YTD option is used at the end of the year to reset all
employee data to zeroes. You should make backup copies of your data
files before choosing this option, in case you have to refer back to
this information at a later date. You should also make sure you have
run the W2 report from the Report Menu (option 2).
MAIN MENU OPTION 5 Company Data
Maintain company data with this option. A popup menu allows the
choice of changing information or printing the company data.
The following data fields are provided:
Federal ID number
State WH ID number
State UT ID number (Unemployment tax number printed
on the Excess report)
Local ID number (For W2 purposes; leave these blank
Locality Name if not used)
State Name (For W2 WH purposes)
W2 FICA Wages (Maximum wages to be used and printed
on W2's)
Default Maximum (Used for Excess report, can be
changed at report run time)
Company Name
Company Address
Company City-State and Zip
SDI Description (Description to be used for W2
purposes...example CA SDI
Leave blank if not used.)
MAIN MENU OPTION 6 Reports (REPORTS MENU)
REPORTS MENU OPTION 1 Quarterly Reports
A popup menu allows for the following quarterly reports:
Excess Report
This report is primarily intended for those needing a
listing of employee quarterly wages and yearly overages
over a maximum reported amount. The maximum amount in
the company data file is shown as the default but can
be changed as needed. If left zero, the report will
list quarterly wages only (useful for other purposes).
The overage printed on the report reflects the amount
of overage for the current quarterly wages.
Federal Taxes Report
This report will print the quarterly wages, FICA taxes
withheld, and the Federal withholding taxes.
State and Local Tax Report
This report will print the quarterly wages, state withheld
taxes, local withheld taxes, and state disability taxes
withheld.
Miscellaneous Deductions Report
Quarterly report listing miscellaneous withheld deductions
for the quarter.
REPORTS MENU OPTION 2 W2 REPORT
This report is primarily designed to be run at the end of
the year. It can be saved and used in case of lost W2s, etc.
It can be generated as needed.
REPORTS MENU OPTION 3 Print Single W2
Use this option to print single employee W2's as needed. You
will be prompted for the employee number.
REPORTS MENU OPTION 4 Print All W2s
Use this option to print W2s at the end of the year. Use as
often as needed, some printers do not do well with multiple copy
paper. Use continuous forms for this option.
-------------
CONFIG.SYS FILE
A CONFIG.SYS file is needed in your root directory to
expand the default file and buffer numbers. The file should
contain two lines of code similar to the following:
files=24
buffers=16
If the numbers are greater in your CONFIG.SYS file then
leave them as is (many applications require more). If you are
not sure if you have this file, enter DIR CONFIG.SYS at the
prompt. TYPE the file on the screen or use your editor to see
if the above lines of code are present. If not, then use your
editor and add them in the file. If you do not have this file,
copy the CONFIG.DTA file included with this application and
rename it CONFIG.SYS. NOTE: IT MUST BE IN THE ROOT DIRECTORY.
System must be restarted for these changes to take affect.
-------------
This program uses the (c)Btrieve file handler for data
integrity. Program must be started with the PRL.BAT file to
load it prior to the SPCPRL.EXE program file. Program is
started by entering PRL at the prompt.
Portions of this program, copyright 1987 SOFTWAY, INC.
-------------
Other shareware programs by this author you may want to
try out:
SPC-ACCOUNTS RECEIVABLE
SPC-INVENTORY PLUS
PC-BID PLUS
- END -
Directory of PC-SIG Library Disk #1960
Volume in drive A has no label
Directory of A:\
BTRIEVE EXE 28656 7-13-87 11:38a
CONFIG DTA 22 3-09-89 10:32p
FILE1960 TXT 1851 12-29-89 12:39p
GO BAT 38 1-01-80 1:37a
GO TXT 540 12-29-89 12:53p
PRL BAT 17 2-26-89 7:32p
SPCONAM DAT 234 3-09-89 8:35p
SPCPRL DOC 13860 3-08-89 7:15p
SPCPRL EXE 170638 3-09-89 9:25p
SPCPRL LBR 26800 3-04-89 8:45p
SPRLMAST DAT 1536 2-26-89 8:20p
SPRLSTA DAT 5 3-09-89 8:24p
SPRLTRAN DAT 1536 2-26-89 4:41p
13 file(s) 245733 bytes
68608 bytes free