PCjs Machines
Home of the original IBM PC emulator for browsers.
PC-SIG Diskette Library (Disk #1795)
[PCjs Machine "ibm5170"]
Waiting for machine "ibm5170" to load....
Information about “MAILING-MADE-EZ”
This address manager/mailing label system is so easy to use that you
won't even need to read the instructions. Intuitive design and pop-up
menus will guide you through the entire program.
The pop-up menu command consists of self explanatory choices like add,
browse, delete, edit, find, print, and a few more. These are all you
need to work with most mailing lists. If you should ever need more
power, your data files can be crunched by any database software that
uses standard dBASE file format.
FILE1795.TXT
Disk No: 1795
Disk Title: Mailing-Made-EZ
PC-SIG Version: S1.02
Program Title: Mailing-Made-Ez
Author Version: 1.02
Author Registration: $25.00
Special Requirements: 512K RAM, and two floppy drives or a hard drive.
This address manager/mailing label system is so easy to use that you
won't even need to read the instructions. Intuitive design and pop-up
menus will guide you through the entire program.
The pop-up menu command consists of self explanatory choices like add,
browse, delete, edit, find, print, and a few more. These are all you
need to work with most mailing lists. If you should ever need more
power, your data files can be crunched by any database software that
uses standard dBASE file format.
PC-SIG
1030D East Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1989 PC-SIG, Inc.
GO.TXT
╔═════════════════════════════════════════════════════════════════════════╗
║ <<<< Disk #1795 MAILING-MADE-EZ >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ ║
║ To print documentation, type: COPY MANUAL.DOC PRN ║
║ ║
║ To install the program, type: INSTALL ║
║ ║
║ To start program, type: MME ║
║ ║
║ ║
║ COPYGIGHT (c) 1990 PC-SIG INC ║
║ ║
╚═════════════════════════════════════════════════════════════════════════╝
MANUAL.DOC
MAILING - MADE - EZ
USER'S MANUAL
Copyright (c) 1990 by
COMPUTELEDGE, Inc.
2305 West 47th Street
Chicago, IL 60609
312-376-0411
TABLE OF CONTENTS
SYSTEM REQUIREMENTS ...................................... 1
PROGRAM OVERVIEW ......................................... 1
INSTALLATION
CONFIG.SYS ............................................ 2
HARD DRIVE ............................................ 2
FLOPPY DRIVE .......................................... 2
OPERATION
MAIN MENU ............................................. 4
VIEW SCREEN ........................................... 4
POP UP MENU COMMANDS
ADD ............................................ 5
BROWSE ......................................... 5
DELETE ......................................... 5
EDIT ........................................... 5
FIND ........................................... 5
GOTO ........................................... 6
HIDE ........................................... 6
LABEL .......................................... 6
MARK ........................................... 7
PRINT .......................................... 7
SWITCH ......................................... 8
FILE MAINTENANCE MENU
CHANGE DRIVE DATA .............................. 9
CHANGE DEFAULT DATA ............................ 9
BACKUP DATA .................................... 9
RESTORE OLD DATA .............................. 10
REMOVE OLD DATA ............................... 10
REBUILD INDEXES ............................... 10
PACK FILES .................................... 10
LABEL SIZES ......................................... 11
REGISTRATION FORM ............................. APPENDIX
Page 1
SYSTEM REQUIREMENTS
IBM XT, AT or compatible, 384K of memory, two floppies or one hard
and one floppy, and MS-DOS 2.0 or greater.
PROGRAM OVERVIEW
People oriented database useful for keeping personal details and
generating lists and mailing labels with very little effort.
The purpose of this program is to present a package that you can use
with very little invested learning time. To achieve this goal we had
to limit the options included. Using dBase III+, dBase IV, R:Base,
or Paradox will allow you to perform all of this program's functions
plus hundreds of others. But since many users neither have the time
nor the inclination to learn how to use such programs their power re-
mains dormant. We have tried to develop a highly functional mail list
database to be as useful to the general user as possible.
We realize that there are a lot of users that have specific needs. We
can build a mailing system for them based on this program. For a modest
fee we can modify this program to suit your needs, for example make
field changes, label size changes, category changes, etc.
We are adopting the shareware concept for the distribution of this pro-
gram. You may freely copy and distribute this program to anyone. How-
ever selling this program for more than a reasonable copying fee is
prohibited. If you find this program useful, we would like you to re-
gister your copy for a fee of $25.00. In addition to receiving a bound
manual and the latest update of our program, you will receive free eva-
luation copies of any other software that we intend to market. Our
immediate goals are to create software to span all areas of small busi-
ness, and we are sure that some of these programs may be very useful to
you.
To register the program please fill out the form on the last page of
this documentation. If our software is to grow, we need your comments
on the bugs you may have discovered, what improvements should be made,
or what options you feel should be added. If you wish modifications
to personalize this program, make a precise list of all the changes de-
sired and send it to us and we will write or call you with our modifi-
cation fee. If you have any ideas for software that you have not seen
on the market, but feel should be, let us know and we'll see what we
can do. Address all inquiries to
Computeledge, Inc.
2305 West 47th Street
Chicago, IL 60609
(312) 376 - 0411
Page 2
INSTALLATION
The install program will initialize Mailing-Made-Ez. All you do is an-
swer the questions asked by the program. Since it is possible to use
the program on a hard drive or a two floppy system you have a choice as
to how you want to direct the installation.
HARD DRIVE SYSTEM INSTALLATION
If you are using a hard drive, enter "a" when making the first menu choice.
This selects the hard drive installation procedure. During the course
of the installation you are asked for the boot drive and the drive you
want the program installed on. Normally this is the same drive but there
are individuals with either two hard drives or a single physical drive
partitioned into two drives. Press the letter of the drive used to boot
the computer then press the letter of the drive you want the program to
be installed on.
The installation program will create a directory named MME and copy the
needed files from A: to this directory. If for some reason an MME
directory already exists on your hard drive, it will ask for another
nonexistent directory to create and copy the program files to.
After copying all the needed files to the created directory, it will
go to the root directory and examine if a config.sys file exists that
contains the entries
BUFFERS=15
FILES=20
If no config.sys exits it will create one. If one exists it will copy
it to a file named config.old, then check if the above two entries are
present or entries containing greater file and buffer numbers. If either
one or the other entry is absent or the entries have smaller buffer or
file numbers the program will correct or add the necessary entries.
However, the program preserves all other lines in the current config.sys
so other programs that depend on it remain unaffected. The config.old
is created as a safeguard in the event power failure occurs during the
time your config.sys is being altered. In that case you just rename
config.old to config.sys and you are back where you started.
The program will then ask for the directory where your DOS files are
stored. This is necessary only if you wish to use the DOS backup and
restore commands for your backups. If you plan to use your data in
for WordPerfect mail merges, it is convenient to specify the direc-
tory where you keep your WordPerfect files so that Mailing-Made-Ez
could write the secondary merge files it creates to this directory.
If this directory is not specified and you choose to create secondary
merge files, they will be written to the Mailing-Made-Easy data dir-
ectory. You may change any directories used by Mailing-Made-Ez after
installation using the File Maintenance Menu.
Page 3
TWO FLOPPY SYSTEM INSTALLATION
IF you have two floppies insert your distribution disk in A, and run
the Install program. Enter "b" when making the first menu choice.
Follow the directions of the install program. It will create two
floppies that you will use for operation. First it creates a data
disk then a program disk.
During the installation you will be asked to insert the disk used
to boot your computer. The installation program will the check to
see if a config.sys file is present and if it contains the following
entries:
BUFFERS=15
FILES=20
If no config.sys exits it will create one. If one exists it will copy
it to a file named config.old, then check if the above two entries are
present or entries containing greater file and buffer numbers. If either
one or the other entry is absent or the entries have smaller buffer or
file numbers the program will correct or add the necessary entries.
However, the program preserves all other lines in the current config.sys
so other programs that depend on it remain unaffected. The config.old
is created as a safeguard in the event power failure occurs during the
time your config.sys is being altered. In that case you just rename
config.old to config.sys and you are back where you started.
There is also option "c" as the first menu choice of the install program.
This copies the proper files on a disk that are needed to use for extra
data storage. This option is primarily intended for two drive users
after they run out of room on their initial data disk. This option
allows the user to have multiple databases on different disks. Hard
disk users can have floppy disk databases also. They can switch from
hard drive directories to floppies using File Maintenance Menu - Change
Drive Data option.
Page 4
OPERATION
MAIN MENU
The main menu allows you to group your data into three categories,
CUSTOMER DATA, VENDOR DATA, and PERSONNEL DATA. If you select any one
of these categories and your database is empty you will go directly to
the add screen until at least one record is added. When you leave the
add screen after adding one or more records, you will be placed in the
VIEW SCREEN displaying the last record added. If records are present
when one of the three data items is selected, then you are placed in
the VIEW SCREEN displaying the last record added.
The main menu also allows you to enter the File Maintenance Menu. This
area contains utilities to set your drive defaults and company title, to
backup your data, remove records from databases, pack databases (remove
deleted records permanently), and rebuild corrupted indexes.
To select a menu item move the menu bar over your selected entry and press
the ENTER key or press the number of the menu item desired. Pressing zero
will allow you to exit to DOS. You must confirm that you want to exit by
pressing y or ENTER in response to the question "Do you want to exit to
DOS?" If you press n you will remain in the program.
VIEW SCREEN
The VIEW SCREEN presents the current record along with a bottom menu
showing the keys.
Up Arrow Moves one record up
Down Arrow Moves one record down
PgUp Moves ten records up
PgDn Moves ten records down
/ Brings up popup menu
Esc Exit to main menu
F2 Allows you to edit current record
(Same as / Edit function)
F3 Tags untagged record or Untags tagged record
(Same as / Mark One function)
F4 Marks record for deletion or unmarks deleted
record (Same as / Delete function)
F5 Finds a record by company or last name
(Same as / Find function)
F8 Hides all deleted records if not hidden or
Displays deleted records if hidden
(Same as / Hide function)
Page 5
The upper left hand corner indicates the selected label size.
Next to it the time and date are displayed.
Just to the right of the date is a space reserved for the word "hidden"
which appears if the deleted records are made invisible.
The upper right corner indicates the current way the records are organ-
ized: By number according to number, by name in alphabetical order, or by
zip in zipcode order.
POP UP MENU COMMANDS
Add Brings up the ADD screen and allows you to add records to the
selected database. If the ESCAPE is pressed on a blank screen
you will exit to the VIEW screen displaying the last added re-
cord. If you just started and the database is empty you will
automatically go to the ADD screen. You can not go to the
VIEW screen until you have at least one record entered into the
selected database.
Browse Allows you to look through a screenful of records. UP and DOWN
arrow keys move from record to record while PG UP and PG DN keys
jump over 20 records at a time. To edit a field press ENTER
once and you can change what is in that field. Pressing ENTER
again accepts the edited entry. Pressing the ESCAPE key will
leave the BROWSE screen and return you to the VIEW screen at the
record you had last highlighted when in the BROWSE screen.
Delete (Toggle key) Pressing this key when a record is undeleted marks
the record for deletion. Pressing this key when the record is
marked DELETED undeletes or recalls the record. When a record
is deleted and the records are marked as hidden the records be-
come invisible, the print or label menu options will not recog-
nize these records. When not hidden, all deleted records can be
viewed and printed normally. Deleted records can be permanently
removed using the PACK option in the FILE MAINTENANCE MENU. The
F4 key when pressed from the normal operating mode of the VIEW
screen will act as the Delete on the pop up menu.
Edit Causes the EDIT screen to appear and allows you to edit the cur-
rent record. To terminate the edit at any field Press ESCAPE.
You will be asked if the edited data is correct, if you want to
reedit the data answer "n" and you will have another chance. If
you answer "y" you will leave the EDIT screen and return to the
VIEW screen. The F2 key when pressed from the normal operating
mode of the VIEW screen will elicit the same response as Edit.
Find Cause a prompt at the bottom of the screen to appear asking for
Company or Last Name to go to? Type the company name or if there
is no company type the last name. You need not even have entire
names. For example typing "MA" will go to the first name starting
with "MA". If neither a company nor a last name is found a beep
is sounded and you are returned to the VIEW screen. If either a
company or last name is found the record appears immediately on
Page 6
the VIEW screen. If both a company and last name are found a
prompt appears asking if you intended to search for a company.
If you answer "y" the record containing the company appears on the
VIEW screen otherwise the record containing the last name appears
on the VIEW screen and you are returned to normal VIEW screen op-
erations.
Goto Submenu Bottom - Goes to last record and returns you to normal
VIEW screen operations.
Submenu Number - Goes to record number you enter and returns you
to normal VIEW screen operations.
Submenu Top - Goes to first record and returns you to normal VIEW
screen operations.
Bottom and Top have different meanings depending on the viewing
mode. For example, if records are viewed by Name (alphabetically),
the top record is the one whose last name starts with the lowest
letter of the alphabet. If the records are viewed by number the
top record is the one that was entered first.
Hide (Toggle key) Hides deleted records if the records are displayed,
or unhides them if they were hidden. When a record is hidden it
is as if it is not there, it can not be viewed or printed. When
deleted records are displayed they act like normal records. To
permanently remove deleted records use the PACK option on the FILE
MAINTENANCE MENU. The F8 key when pressed from the normal oper-
ating mode of the VIEW screen acts like the Hide on the pop up
menu.
Label Submenu All - Prints labels for entire database
Submenu Company - Prints company labels with or without a phone
number. The information printed is entered by accessing the
DEFAULT DATA of the FILE MAINTENANCE MENU. If you want phone
printed answer "Y" to the question print first phone on label.
Submenu Limited - Prints labels from records starting at a speci-
fic number and ending at a specific number. The valid numbers
are displayed before you are asked for a starting number and ending
number. Entering an invalid number will cause a beep and exit.
Submenu Size - A screen pops up allowing you to pick a label size
for supported labels. You are prompted to pick a number to set the
label size. After picking the number you are returned to normal
VIEW screen operation.
Submenu Tagged - Prints all labels previously tagged from the
VIEW screen using the F3 key or the MENU MARK ONE key sequence.
Page 7
Mark Submenu All - Tags all records that can be used for report or
label printing. The purpose of tagging all records is when you
desire most records to be printed, you can subsequently untag the
records you do not need.
Submenu One - (Toggle key) Tags record if record is untagged or
untags record if record is tagged. It is easier to use the F3
key for this purpose if tagging multiple records is desired.
Submenu Untag All - Untags all records so that you can start from
scratch and review and tag all the records you find useful for a
particular mailing.
Print Submenu Printer
When selecting this submenu all output is directed to the line
printer.
Submenu All - Prints list of all records in the entire database
Submenu Deleted - Prints records which have been marked for dele-
tion. The purpose of this function is to allow you to see if you
really want to completely eliminate some records using the PACK
section of the FILE MAINTENANCE MENU. Deleted records can be un-
deleted using the Delete menu function or key F4.
Submenu Limited - Prints records starting at a specific number
and ending at a specific number. The valid numbers are display-
ed before you are asked for a starting number and ending number.
Entering an invalid number will cause a beep and exit.
Submenu One - Prints the record currently displayed on the VIEW
screen.
Submenu Tagged - Prints all records previously tagged from the
VIEW screen using the F3 key or the MENU MARK ONE key sequence.
Submenu WordPerfect File
If this submenu is selected WordPerfect secondary merge files
are created using Mailing-Made-Ez data. Under this option you
will be asked to enter a file name. Enter just the name. The
extension .MRG is automatically appended to the merge file to
let you know it was created with Mailing-Made-Easy. The file
is saved to the WordPerfect directory you specify during the
installation or through the File Maintenance Menu. If a file
with the same name exists you are asked if you want to over-
write it. If you say no you are asked for another file name
otherwise the old file is overwritten.
Page 8
You are also asked if you want the merge file to be in upper
format. For the sake of consistency and easier indexing, data
is stored in upper case format. You may wish your data in
"proper" format for your merged documents. "Proper" format capi-
talizes only the first letter of each word. If you desire this
answer "N" to when asked if you desire upper format. Some names
that require capital letters in assorted positions may not be
converted to "proper" format correctly. You can examine your
merge files and make these minor corrections if needed.
In order for the files created by Mailing-Made-Easy to work
in WordPerfect merges you must load the .MRG file using the
WordPerfect F5 - 1 key and save it to itself using the F7
key. This converts the file to WordPerfect format. Then
you are ready to create a primary file and use CTRL-F9 to
merge the primary file with the data from the Mailing-Made-
Ez secondary file. (See your WordPerfect manual).
Submenu All - Creates a WordPerfect secondary merge file
consisting of all records in the entire database.
Submenu Limited - Creates a WordPerfect secondary merge file
beginning with a specific record number and ending at a specific
number. The valid numbers are displayed before you are asked
for a starting number and ending number. Entering an invalid
number will cause a beep and exit.
Submenu Tagged - Creates a WordPerfect secondary merge file for
all records tagged from the VIEW screen using the F3 key or the
MENU MARK ONE key sequence.
Switch Submenu Alphabetical - Arranges records in alphabetical order.
The record order is by Company + Last + First.
Submenu Number - Arranges records by customer, vendor, or em-
ployee number. The last record added has the highest number.
Submenu Zip - Arranges records in zipcode order. The record
order is by Zip + Company + Last + First.
The BROWSE screen and all printing will follow the set order.
Labels will follow the set order unless you overide this with the
zip order.
Page 9
FILE MAINTENANCE MENU
The File Maintenance Menu contains the following items:
CHANGE DRIVE DATA
You are first asked for the drive and directory of your dos files. The
purpose of this is so that the program can find the DOS backup command
when it is required. On a two disk system the DOS backup command is
not required; the copy command is sufficient to backup all data since
the total file size never exceeds the capacity of a single disk. If
you are not using the DOS backup command this item will have no meaning.
You are then asked for the location of your data files. Enter a drive
or drive path where all the data files are located. For example
c:\mail would be a valid entry.
You are finally asked for a backup drive. You can use a drive/path de-
signation to backup your data to another directory.
CHANGE DEFAULT DATA
First you are asked if you want the program to hide deleted records by
default. If you select y then everything you delete will be made in-
visible. You cannot restore deleted records until you remove the hidden
property by pressing / Hide function or selecting n from this screen.
The selection made from this screen will be in effect when the program
is started.
Next you are asked for the default way your records are organized, by
name, number, or zip. Records will be organized in the selected way
until you use the / Switch function to set them differently or make a
different selection from this screen. The selection made from this
screen will be in effect when the program is started.
Next you enter your company data. This data is used to print your
company label using the / Label Company function.
You will be asked the starting number for your records. Select any
number that is six digits or less. When you have an empty database,
numbering will start with this number and each subsequent record will
be automatically increased by one.
Finally you are asked for the default city and state that appears when-
ever you add new records. Leave blank if these defaults are not required.
When adding records, all you need do is press enter to accept the default
default city and state. If the city and state are different you may type
over these defaults.
Page 10
BACKUP DATA
This utility is especially useful if you are using a hard drive system.
Prior to using this utility you must specify what your backup drive
will be from the CHANGE DRIVE DATA section of the FILE MAINTENANCE MENU.
You then must insert the formatted disk that you will be using for your
backup. If there is enough room on your backup disk, you are asked if
you want to use the copy command. If you are using a hard drive system,
files backed up with the copy command can be viewed by changing the
data drive to a floppy drive using the CHANGE DRIVE DATA section of
the FILE MAINTENANCE MENU and using the program normally. Not all files
can fit on one backup disk and as a result you may have to use the DOS
backup command. The disadvantage of this is that the backed up files
must be restored before they could be viewed. The advantage of this
method is that the database files can be as long as the available hard
disk space and still be able to be backed up on multiple floppies.
When using the backup option be sure that you have enough formatted
disks to hold all the backed up files.
RESTORE DATA
If you have made backup copies using the DOS backup this function
will put back your old files on the hard disk again. Your old files
will be restored to the directory they were taken from. This means
the current files will be overwritten. If you want to preserve the
current files, back them up, restore the old files and view them.
When you are done restore the current files.
REMOVE OLD DATA
This utility will remove all data from either the Customer, Vendor,
or Personnel database. Needless to say, use this utility with ex-
treme caution. You are asked if you would like to backup your
old records prior to removal. You can quit this utility at any
time using the escape key. If you confirm that you want to proceed,
all records in the designated section will be permanently removed.
REBUILD INDEXES
At times index files become corrupted. This usually happens because
power is shut off when viewing or adding to a database. If you run
into this problem use this utility and the problem will be corrected
if the main database was not damaged.
PACK FILES
To pack a file means to permanently eliminate all the deleted records
in the file. To see which records are deleted, you can make a print-
out of all deleted records before packing. It is also a good idea to
backup your data prior to packing, since the database could be damaged
if there was a power outage while the pack was in progress.
Page 11
LABEL SIZES
Currently there are 7 types of labels supported by Mailing-Made-Ez.
Three types are supported for laser printers. These are marked with an
"L" in the label definition. Laser printer labels will eject after every
page including the last page. The matrix labels will not eject after the
labels have been printed. The following is a list of the labels that are
supported:
DOT MATRIX
3.5" X 0.9375" one across
3.5" X 0.9375" two across
4.0" X 1.4375" one across
4.0" X 1.4375" two across
LASER PRINTER
2.75" X 1.00" three across (copy machine)
4.00" X 1.00" two across
2.58" X 1.00" three across
When using three across laser printer labels make sure that you use
enough abbreviations to have the text small enough to fit on the label.
Page 12
dBase III+ and dBase IV are trademarks of Ashton-Tate, Inc.
R:Base is a trademark of Microrim, Inc.
Paradox is a trademark of Borland International, Inc.
WordPerfect is a trademark of WordPerfect Corporation.
DISCLAIMER
In no event shall Computeledge, Inc. be liable for any loss of profit
or any other damage, including but not limited to special, incidental,
commercial, consequential or other damages of any kind resulting from
defects in this software or its documentation.
REGISTRATION FORM
NAME ____________________________________________________________
COMPANY ____________________________________________________________
ADDRESS ____________________________________________________________
CITY ________________ STATE _________________ ZIP _______________
PHONE ______________________________________________
COMMENTS ___________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
____________________________________________________________________
Send completed form with $25.00 to
Computeledge, Inc.
2305 West 47th Street
Chicago, IL 60609
Directory of PC-SIG Library Disk #1795
Volume in drive A has no label
Directory of A:\
MME EXE 190416 7-05-90 10:33p
MME1 OVL 30800 7-05-90 10:33p
MME2 OVL 16608 7-05-90 10:33p
INSTALL EXE 25598 7-12-90 9:51p
MANUAL DOC 32218 7-01-90 11:00p
COMPANY DBF 525 7-12-90 8:52p
CUSTOMER DBF 386 7-12-90 8:50p
LABCFG DBF 441 7-12-90 9:17p
PERSON DBF 386 7-12-90 8:50p
TEST1 DBF 1024 7-04-90 10:45p
TEST2 DBF 1536 7-04-90 10:44p
VENDOR DBF 386 7-12-90 8:50p
CNUMDEX NDX 1024 7-12-90 8:50p
CUSTDEX NDX 1024 7-12-90 8:50p
CUSTZIP NDX 1024 7-12-90 8:50p
PERDEX NDX 1024 7-12-90 8:50p
PERZIP NDX 1024 7-12-90 8:50p
PNUMDEX NDX 1024 7-12-90 8:50p
VENDEX NDX 1024 7-12-90 8:50p
VENDZIP NDX 1024 7-12-90 8:50p
VNUMDEX NDX 1024 7-12-90 8:50p
COLOR MEM 395 6-30-90 12:48a
CUST MEM 162 6-14-89 1:53p
MONO MEM 405 7-10-90 9:29p
NUM MEM 363 7-12-90 8:52p
PER MEM 158 6-14-89 1:53p
VEND MEM 159 6-14-89 1:53p
GO BAT 38 1-01-80 1:37a
GO TXT 1079 8-13-90 2:43a
FILE1795 TXT 1777 8-14-90 1:01p
30 file(s) 314076 bytes
35840 bytes free