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Information about “CHEQUE-IT-OUT 2 OF 2 (ALSO 1559)”
Quicker than "Quicken," more intuitive than "Intuit," CHEQUE-IT-OUT is
the choice for everyone who wants to do more than just balance their
checkbooks. Here at last is a complete personal bookkeeping system that
doesn't expect you to be an accountant to use it. Nor does it treat you
like a child in its well thought out explanations of how to keep track
of your finances, balance the books and generate impressive statements
of net worth, profit and loss, etc., -- guaranteed to impress your
banker or accountant.
The double-entry financial system creates financial reports, and
tracks income and expenses, assets, liabilities and budgets. It
prints checks, both standard pin-fed and individual personal checks.
Easy-to-follow menus and context-sensitive pop-up help screens guide you
along, and the optional sound effects actually make doing your books
fun! More importantly, this is a program that puts you back in charge
of your own finances -- teaching you what you need to know to manage
your money yourself!
CIO.DOC
CHEQUE-IT-OUT
USER'S MANUAL
Version 1.1
Hooper International, Inc.
P.O. Box 50200
Colorado Springs, CO 80949
(719) 528-8989
Copyright (C) 1989, 90 by Hooper International, Inc.
All rights reserved
COPYRIGHT NOTICE
'CHEQUE-IT-OUT' is not a public domain program. It is Copyright (C)
1989, 90 by Hooper International, Inc.
No part of this manual may be reproduced, translated, in any form or
by any means, without the prior written permission of Hooper
International. The software described in this manual is protected by
copyright laws.
Copyright (C) 1989, 90 Hooper International, Inc.
WARRANTY INFORMATION
HOOPER INTERNATIONAL, INC. LICENSES THIS SOFTWARE AND MANUAL "AS IS"
WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESSED OR IMPLIED, INCLUDING,
BUT NOT LIMITED TO, THE PARTICULAR PURPOSE. HOOPER INTERNATIONAL DOES
NOT WARRANT THAT THE 'CHEQUE-IT-OUT' SOFTWARE WILL MEET YOUR REQUIRE-
MENTS, OR THAT THE OPERATION OF 'CHEQUE-IT-OUT' WILL BE UNINTERRUPTED
OR ERROR FREE.
IN NO EVENT WILL HOOPER INTERNATIONAL, INC. BE LIABLE FOR CONSEQUENTIAL,
INCIDENTAL, INDIRECT OR OTHER DAMAGES, INCLUDING ANY LOST PROFITS,
LOST SAVINGS, OR OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT
OF THE USE OF, OR INABILITY TO USE, THIS PROGRAM, EVEN IF HOOPER
INTERNATIONAL, INC. HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES,
OR FOR ANY CLAIM BY ANY OTHER PARTY.
Please keep in mind, WE DO NOT ACCEPT RETURNS OR GIVE REFUNDS ON
REGISTERED COPIES. Instead, we give you every opportunity to try the
software before you decide to register your copy. We will, however,
replace defective disks for a minimal shipping and handling charge of
$5.50, for up to a period of 90 days from initial shipping date.
Please note that defective disks must be returned prepaid and insured
by sender. In this way, we are assured of complete customer
satisfaction. And, as you can see, we value your business.
Information in this manual is subject to change without notice and
does not represent a commitment on the part of Hooper International, Inc.
This publication could include technical inaccuracies or typographical
errors. Changes are periodically made to the information herein;
these changes may be incorporated in new additions of this
publication.
AUTHOR'S NOTES
The HOOPER Finance series was created as a result of our own basic
need for an affordable financial software package. We needed a simple
and workable system, to keep track of both income and expenses.
Unfortunately, the price for available software packages was
prohibitive.
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CHEQUE-IT-OUT
Consequently, it became clear that a new and affordable program would
have to be created and written by us, and it would have to eliminate
the piles of notes and receipts that were needed each year in order to
compute income taxes. In 1981, therefore, Finance Manager I was
created. It was written for the Atari 800, with 64K bytes of memory.
This program provided a one-timeframe look at the entire fiscal year,
while storing all necessary information from the inevitable notes and
receipts. If bookkeeping was to become a "piece of cake", this was
surely a sweet start! Since then we have developed the original
FINANCE MANAGER II into a complete small business accounting package,
which now consist of the General Ledger, Account Reconciliation,
Financial Utilities, Accounts Receivables, Accounts Payables and a
Payroll module.
In 1989 we then developed a new product, just for personal use,
'CHEQUE-IT-OUT'. This new product is perfect for the individual who
wants to keep track of more then just his checking account balance.
With 'CHEQUE-IT-OUT' you can track all your account balances and
reconcile your checking and credit card statements in minutes. Track
your Income, Expenses, Liabilities, and it even prints your personal
checks. 'CHEQUE-IT-OUT' is a complete personal accounting software
package that uses intuitive user-friendly concepts to give you
complete, personal financial statements.
PREFACE
Before Reading Any Further . . .
If you are eager to get started, you might save time by reading the
guidelines listed in this preface. Depending on your level of basic
bookkeeping as well as computer expertise, certain sections of the
manual are more essential than others.
If You've Already Used 'CHEQUE-IT-OUT' . . .
If you already have a working knowledge of 'CHEQUE-IT-OUT', you will
be pleased to see all of the specially-enhanced features of the
registered 'CHEQUE-IT-OUT' program.
Before you start working, read the "Getting Started" section of this
manual, which explains the new installation procedures. If you have
any questions while you are working, simply refer to the
documentation.
If You Are An Experienced User of Menu-Driven Software . . .
If you have used quite a few software packages, especially those
designed for the IBM PC or compatibles, and you are more familiar with
the terms used for configuring your system; you might want to take
the following shortcuts:
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CHEQUE-IT-OUT
- Read the "Quick Start for advanced DOS users" section of the
manual.
- Take a look at the sample accounts (filename SAMPLE) while using
the documentation as a guide and a reference.
- Set up your own set of books by using the sample accounts as an
example, or as a framework. Be sure to follow the guidelines
and procedures as presented in the manual, and you'll be on
your way to incredibly-easy, hassle-free bookkeeping.
If You Have Experience In Bookkeeping. . .
If you have a working knowledge of accounting and computers, you will
have an easier time understanding the terms used in the 'CHEQUE-IT-
OUT' manual. Initially, however, we recommend that you read all of
the manual in order to learn how to properly and completely utilize
all of the fantastic features available to you.
If You Have Little Or No Experience With Software Or Accounting...
If you have used few menu-driven software packages in the past, and
are not a computer expert, you will find it easier by reading
the entire manual completely, following all of the procedures
outlined. We strongly suggest that you read through the documentation
at least once, first merely to become familiar with some of the terms
you will be expected to know. Next, re-read the documentation, this
time using the program.
For All Users ...
When using 'CHEQUE-IT-OUT', keep in mind the steps listed below:
- Floppy Disk Users, format your new disks before beginning
- Always make a backup copy of your data files. It is
important to save all of your work in case something happens
to the disk you are using.
- Carefully follow all instructions in the manual, for optimum
understanding, before using 'CHEQUE-IT-OUT'.
This guide is intended for use by all users of 'CHEQUE-IT-OUT'. It
does not assume that the user has accounting expertise. It is
suggested, however, that users with no bookkeeping knowledge obtain a
basic bookkeeping textbook as a supplemental reference. A premier of
accounting is included in Section 4a - Basic Accounting Skills.
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CHEQUE-IT-OUT
If You Have Any Questions . . .
If you have any questions or comments about 'CHEQUE-IT-OUT',
please return the User-Comment Form in the back of the manual or
call our technical line at (719) 528-8989.
'CHEQUE-IT-OUT' SYSTEM FLOWCHARTS
MAIN MENU
|
_________________________|________________________
| | | | | | |
Quit | Trans | Accounts | Order
ConFig Reports Utility
Configuration Menu
|
________________________|________________________
| | | | | | |
| System Date | System | Screen |
| | Configuration | Colors |
Leave Report Passwords Backup
Configuration Heading Name Menu Datafiles
Transactions Menu
|
__________________________|___________________________
| | | | | | |
| Enter & | Modify/Delete | Modify/Delete |
| Print CHECKS | Transactions | Recurring |
| | | Entries |
Leave Enter Create Activate
Transactions TRANSACTIONS Recurring Entries Recurring
Menu Entries
Reports Menu
|
____________________________|____________________________
| | | | | | | | |
| Transaction | Account | Balance | Budget |
| Journals | History | Sheet | Variance |
| | | | |
Leave Recurring Income Chart of Budget
Reports Entries Statement Accounts Listing
Menu
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CHEQUE-IT-OUT
Chart of Accounts Menu
|
___________|___________
| | |
| Update Chart |
| of Accounts |
| |
Leave Chart Update
of Accounts Menu Expense Budgets
Utility Menu
|
______________|______________
| | | |
| Sort | Check Writing
| Transactions | Settings
| |
Leave Import
Utilities Menu Transaction
File
Order Menu
_________|__________
| |
Order Software Order Checks
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CHEQUE-IT-OUT
TABLE OF CONTENTS
COPYRIGHT NOTICE . . . . . . . . . . . . . . . . . . . . . . 2
WARRANTY INFORMATION . . . . . . . . . . . . . . . . . . . . 2
AUTHOR'S NOTES . . . . . . . . . . . . . . . . . . . . . . . 2
PREFACE. . . . . . . . . . . . . . . . . . . . . . . . . . . 3
SYSTEM FLOWCHARTS. . . . . . . . . . . . . . . . . . . . . . 5
INTRODUCTION . . . . . . . . . . . . . . . . . . . . . . . . 9
SECTION ONE - GETTING STARTED
1a. Essential Hardware . . . . . . . . . . . . . . . . . . 10
1b. Quick Start for Advanced DOS Users . . . . . . . . . . 10
1c. Installing 'CHEQUE-IT-OUT' . . . . . . . . . . . . . . 11
1d. Starting Up 'CHEQUE-IT-OUT'. . . . . . . . . . . . . . 13
1e. Selecting/Creating Data Files. . . . . . . . . . . . . 14
1f. Using the Sample Accounts. . . . . . . . . . . . . . . 15
1g. CONFIG.SYS File. . . . . . . . . . . . . . . . . . . . 16
SECTION TWO - USING 'CHEQUE-IT-OUT'
2a. Main and Sub-Menus . . . . . . . . . . . . . . . . . . 17
2b. Making Selections and Special Keys . . . . . . . . . . 19
SECTION THREE - CONFIGURATION MENU . . . . . . . . . . . . . 23
3a. System Date. . . . . . . . . . . . . . . . . . . . . . 23
3b. Report Heading Name. . . . . . . . . . . . . . . . . . 24
3c. System Configuration . . . . . . . . . . . . . . . . . 24
3d. Passwords. . . . . . . . . . . . . . . . . . . . . . . 27
3e. Screen Colors. . . . . . . . . . . . . . . . . . . . . 29
3f. Backing Up Datafiles . . . . . . . . . . . . . . . . . 32
SECTION FOUR - ADDITIONAL INFORMATION
4a. Basic Accounting Skills. . . . . . . . . . . . . . . . 34
4b. Technical Support. . . . . . . . . . . . . . . . . . . 39
SECTION FIVE - SETTING UP YOUR OWN BOOKS . . . . . . . . . . 41
SECTION SIX - THE CHART OF ACCOUNTS
6a. What is a Chart of Accounts? . . . . . . . . . . . . . 43
6b. Types of Accounts. . . . . . . . . . . . . . . . . . . 43
6c. Organization of the Chart of Accounts. . . . . . . . . 43
6d. Subtotals. . . . . . . . . . . . . . . . . . . . . . . 44
6e. Chart of Accounts Data Fields. . . . . . . . . . . . . 45
6f. Getting Familiar with the Chart of Accounts. . . . . . 45
6g. Adding/Modifying/Deleting Accounts . . . . . . . . . . 46
6h. Entering your Chart of Accounts. . . . . . . . . . . . 47
6i. Suggested Method for Setting Beginning Balances. . . . 48
6j. Creating a New Filename with the same Chart of
Accounts . . . . . . . . . . . . . . . . . . . . . . . 48
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CHEQUE-IT-OUT
SECTION SEVEN - INCOME AND EXPENSE BUDGET. . . . . . . . . . 50
SECTION EIGHT - TRANSACTIONS . . . . . . . . . . . . . . . . 51
8a. Entering & Printing Checks . . . . . . . . . . . . . . 52
8b. Entering Transactions. . . . . . . . . . . . . . . . . 52
8c. Entering Multiple Debit and Credit Transactions. . . . 54
8d. Modifying/Deleting Transactions. . . . . . . . . . . . 55
8e. Creating Recurring Entries . . . . . . . . . . . . . . 56
8g. Activate Recurring Entries . . . . . . . . . . . . . . 57
8f. Modifying/Deleting Recurring Entries . . . . . . . . . 57
SECTION NINE - REPORTS . . . . . . . . . . . . . . . . . . . 60
9a. Explanation of Reports . . . . . . . . . . . . . . . . 60
9b. General Instructions for Generating Reports. . . . . . 61
SECTION TEN - UTILITIES. . . . . . . . . . . . . . . . . . . 64
10a. Sorting Transactions . . . . . . . . . . . . . . . . . 64
10b. Import Transaction File. . . . . . . . . . . . . . . . 64
10c. Check Writing Settings . . . . . . . . . . . . . . . . 65
SECTION ELEVEN - USER SUPPORT. . . . . . . . . . . . . . . . 69
SECTION TWELVE - DISK FILE NAMES . . . . . . . . . . . . . . 72
ORDER FORM . . . . . . . . . . . . . . . . . . . . . . . . . 73
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INTRODUCTION
With 'CHEQUE-IT-OUT' you will manage your money like a financial whiz.
The determining factor of the survival of anyone's finances is proper
management of their financial resources. 'CHEQUE-IT-OUT' is the tool
needed for individuals who easily and efficiently need to manage their
resources. An exceptionally easy and low-cost way to manage your
finances, 'CHEQUE-IT-OUT' provides the best and most comprehensive
personal finance program available. 'CHEQUE-IT-OUT' is a thorough,
efficient, and easy to use program designed for the IBM PC, XT, AT,
PS/2 and 100% compatibles. In short; 'CHEQUE-IT-OUT' is a personal
double-entry financial program which creates complete financial
reports, keeps track of your income, expenses, liabilities and
budgets. It can also print single checks for you and keep track of
all your Bank service charges and interest. Password protection and
an automatic Datafile backup function makes is very safe.
We look forward to hearing from you, and any comments about this
program may be included on the user comment form on the last page of
this manual. Thank you for selecting 'CHEQUE-IT-OUT'.
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CHEQUE-IT-OUT
SECTION ONE - GETTING STARTED
Before you initially start using 'CHEQUE-IT-OUT', be sure you take the
time to learn some of the basic preliminary procedures necessary to
operate the program, as well as being certain you know some of the
basic overall system features. In this section, these elements are
discussed in detail.
1a - ESSENTIAL HARDWARE
The minimum system hardware requirements and options are as follows:
REQUIRED:
- IBM, PC, XT, AT, PS/2, or 100% compatibles
- DOS 2.0 or greater
- 448K memory
- One high density (>500K) floppy disk drive,
or two 360K floppy disk drives
OPTIONAL:
- Hercules, Monochrome, CGA, EGA, or VGA monitors
- printer, laserjet printer, mouse (Microsoft or compatible)
- Hard disk and one floppy disk drive
1b - QUICK START FOR ADVANCED DOS USERS
To run 'CHEQUE-IT-OUT' for the first time on your own computer, be
sure to follow the appropriate install procedure outlined below.
HARD DISK USERS: Create a new directory (i.e. MD\CHEQUE), then
copy all of the ORIGINAL 'CHEQUE-IT-OUT' files into this new
directory using the DOS "COPY" command.
Next, copy the CONFIG.SYS file from the ORIGINAL 'CHEQUE-IT-OUT'
program disk to your root directory. If you already have a
CONFIG.SYS file, be sure to add the two commands "FILES=20" and
"BUFFERS=20".
To run 'CHEQUE-IT-OUT', change to your new directory and type in
the command: "CHEQUE". You may also add a filename parameter when
running CHEQUE-IT-OUT (e.g. CHEQUE C:\CHEQUE\WORK).
FLOPPY DISK USERS: Have three blank formatted disks ready, one labeled
'CHEQUE-IT-OUT' PROGRAM DISK, one labeled 'CHEQUE-IT-OUT' SAMPLE
DISK and one labeled DATA DISK.
Copy all of the files from the Original 'CHEQUE-IT-OUT' Program
Disk to your blank program disk. Now, copy the SAMPLE.* files
from the Original 'CHECK-IT-OUT' Install and Sample Disk to your
blank sample disk.
Next, copy the CONFIG.SYS file from the ORIGINAL 'CHEQUE-IT-OUT'
program disk to your DOS boot-up disk. If you already have a
CONFIG.SYS file, be sure to add the two commands "FILES=20" and
"BUFFERS=20".
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CHEQUE-IT-OUT
1c - INSTALLING 'CHEQUE-IT-OUT'
To run 'CHEQUE-IT-OUT' for the first time on your own computer, be
sure to follow the appropriate install procedure outlined below.
FLOPPY DISK DRIVE USERS:
Before installing, have three blank formatted disks ready. If you do
not, follow the commands below.
Insert your DOS boot-up disk in drive A:. Insert the first blank disk
in drive B:. Now type in the command "FORMAT B:". Repeat this step
until all three disks are formatted.
1. Label your first disk 'CHEQUE-IT-OUT' PROGRAM DISK, the second
'CHEQUE-IT-OUT' SAMPLE DISK, and the third DATA DISK.
2. Insert the ORIGINAL (not the blank disk) 'CHEQUE-IT-OUT' Install
and Sample Disk in drive A:.
3. From the A: prompt, type in the command: "INSTALL".
4. Follow the instructions on the screen for the INSTALL procedure as
outlined below:
INSTALL PROGRAM for 'CHEQUE-IT-OUT'
Enter drive to install 'CHEQUE-IT-OUT' on (A,B,...):B
Is Drive B: a hard disk(Y/N):N
Enter directory to install 'CHEQUE-IT-OUT' on (if any):_______
Enter drive where the original 'CHEQUE-IT-OUT' DISK is:A
5. The first prompt (shown above) ask which disk drive you want
'CHEQUE-IT-OUT' to BE INSTALLED ON. Enter here the Disk Drive
Letter where you have your blank Program Disk inserted in (usually
B:).
6. The next prompt asks if this drive is a hard disk. Answer "N" for
no.
7. The next prompt asks for your directory. Since you are using
floppies, you leave this section blank.
8. Then, enter the drive where the original 'CHEQUE-IT-OUT' Program
Disk is (usually A:) and press the ENTER key.
9. The screen will then display the amount of formatted disks needed
for the INSTALL procedure. You will also need the disk you use to
boot-up your computer.
10. Answer the prompt "Do you have all of the above disks formatted
and labeled" with "Y" for Yes; or "N" if you still need to format
the above mentioned disks.
11. You will then need to insert your boot-up disk in drive B: and
press any key to continue. A CONFIG.SYS file will then be created
on your boot-up and if you already have a CONFIG.SYS file, your
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CHEQUE-IT-OUT
original file will be saved as CONFIG.BAK file and your CONFIG.SYS
file will be modified without losing any of your other
configuration options.
12. The install procedure will then prompt you for:
Insert the original 'CHEQUE-IT-OUT' PROGRAM DISK in drive A:
Insert your blank disk labeled 'CHEQUE-IT-OUT' PROGRAM DISK in
drive B:
Press any key to continue
13. The screen will then show "INSTALLING 'CHEQUE-IT-OUT'" and files
are being copied from drive A: to drive B:.
14. After all of the program files are copied, a new prompt will
appear:
Insert the original 'CHEQUE-IT-OUT' DEMO DISK in drive A:
Insert your blank disk labeled 'CHEQUE-IT-OUT' SAMPLE DISK in
drive B:
Press any key to continue
15. After all the sample files are copied, the 'CHEQUE-IT-OUT'
installation is complete.
After completing the INSTALL procedures, FILE AWAY the original
'CHEQUE-IT-OUT' disks for safe keeping. Never use the original disks.
HARD DISK USERS:
1. Create a new directory on your hard disk "MD\CHEQUE", you may
substitute "CHEQUE" for a different directory name if you desire.
2. Insert the ORIGINAL 'CHEQUE-IT-OUT' Install and Sample disk in
drive A:.
3. Now change to the A: prompt and from the A: prompt type in
the command: "INSTALL".
4. Follow the instructions on the screen for the INSTALL procedure as
outlined below:
INSTALL PROGRAM for 'CHEQUE-IT-OUT'
Enter drive to install 'CHEQUE-IT-OUT' on (A,B,...):C
Is Drive C: a hard disk(Y/N):Y
Enter directory to install 'CHEQUE-IT-OUT' on (if any):\CHEQUE\
Enter drive where the original 'CHEQUE-IT-OUT' DISK is:A
5. The first prompt (shown above) will ask which disk drive you want
'CHEQUE-IT-OUT' to BE INSTALLED ON. Usually your hard disk is
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CHEQUE-IT-OUT
called "C", if your hard disk has a different letter then "C",
enter here your letter (e.g. "D").
6. The next prompt asks if this drive is a hard disk. Answer "Y" for
Yes.
7. Next, enter the directory name you want to install 'CHEQUE-IT-OUT'
on. The default directory name is already displayed "\CHEQUE". To
except the default, press ENTER. If you want to install the
'CHEQUE-IT-OUT' program into another directory, then simply enter
here the new directory name with the "\" in front of the name. If
this directory does not exist on your hard disk the system will
then prompt you with: "DIRECTORY NOT FOUND. CREATE NEW DIRECTORY
(Y/N):" Enter "Y" to create this new directory on your hard disk
or "N" to enter a new directory name or to except the default
\CHEQUE name.
8. Last, enter the drive where the original 'CHEQUE-IT-OUT' program
disk is in (usually A:).
9. Once these steps have been completed, the screen will then display
"CREATING CONFIG.SYS FILE ON DISK C:" and if you already have a
CONFIG.SYS file, it will be saved as a CONFIG.BAK.
10. A new prompt will appear:
Insert the Original 'CHEQUE-IT-OUT' Program Disk in Drive A:
Press any key to continue
11. The screen will then display "INSTALLING 'CHEQUE-IT-OUT'" and files
will be copied from drive A: to drive C:.
12. After all the program files are copied, a new prompt will instruct
you to:
Insert the original 'CHEQUE-IT-OUT' Install and Sample Disk in
drive A:
Press any key to continue
13. Once all of the Sample files are copied, the installation is
complete.
After completing the INSTALL procedures, FILE AWAY the original
'CHEQUE-IT-OUT' disks for safe keeping. Never use the original disks!
1d - STARTING UP 'CHEQUE-IT-OUT'
After you have installed your disks as outlined above, you are ready
to start using 'CHEQUE-IT-OUT'. To use 'CHEQUE-IT-OUT' on a daily
basis, follow the procedures outlined below:
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CHEQUE-IT-OUT
FLOPPY DISK USERS:
1. Reboot (turn off & on, or press Ctrl & Alt & Del) your computer
with your POWER-UP disk in drive A:.
2. Insert your newly created 'CHEQUE-IT-OUT' PROGRAM DISK in drive A:
and your blank DATA DISK in drive B:.
3. From the A: prompt, type in the command "CHEQUE" to run 'CHEQUE-
IT-OUT'.
4. The first screen displays a 'CHEQUE-IT-OUT' logon notice. Press any
key to continue.
5. Next, you will be asked for the DISK DRIVE, PATH (directory name),
and FILENAME (See Section 1e below).
HARD DISK USERS:
1. Reboot (turn off & on, or press Ctrl & Alt & Del) your computer to
enable the new CONFIG.SYS file.
2. Change to your new 'CHEQUE-IT-OUT' directory "CD\CHEQUE".
3. Then type in the command "CHEQUE" to run 'CHEQUE-IT-OUT'.
4. The first screen displays a 'CHEQUE-IT-OUT' logon notice. Press
any key to continue.
5. Next, you will be asked for the DISK DRIVE, PATH (directory name),
and FILENAME (See below).
1e - SELECTING/CREATING DATA FILES
Before selecting any menu items from the 'CHEQUE-IT-OUT' Master Menu,
you must first select the datafile you will be working on, as shown
below:
|-------- SELECT DATAFILE --------|
| DISK DRIVE:C |
| PATH:\CHEQUE___________________ |
| FILENAME:________ |
|---------------------------------|
1. SELECTING DISK DRIVE: The first prompt asks for "DISK DRIVE".
Here you enter the disk drive letter in which your data disk has
been inserted. Usually "B" for floppy disk users. Hard disk users
type "C" unless you wish to store your data files on a floppy
diskette. If so, type in the letter of the drive in which your
blank data disk has been inserted. When your selection is
complete, press "ENTER".
2. SELECTING PATH: The second prompt asks for "PATH" (Directory
name). If you are using floppies, leave this field blank. For
hard disk users: The default is the directory you are currently
in, which contains your program files. If you want your datafiles
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CHEQUE-IT-OUT
to be stored in the same directory as your program files, hit the
"ENTER" key. If you want your datafiles stored in a different
directory, enter the ALREADY EXISTING directory name (i.e.
\CHEQUE\DATA). New directories should be created from the DOS
prompt using the DOS command MD\???????? (? = directory name).
3. SELECTING/CREATING DATAFILE NAMES: The last prompt asks for a
"FILENAME". An automatic pop-up list of all of your filenames
will appear every time you are at this filename prompt.
To create a new datafile, you must first eliminate the pop-up
filename selection window (if present) by pressing the "ESC" key.
Next, enter a new filename up to eight characters long, without
spaces, and press "ENTER". Then, answer "Y" to the "Create new file"
prompt. If you answer "N" here, the system will then ask "Do you
want to restart?". Answering "Y" will take you back to the "DRIVE,
PATH, FILENAME" prompt. If you answer "N", you will leave the
program.
NOTE: To eliminate the need to enter the disk drive and a file
name each time you run 'CHEQUE-IT-OUT', enter from the
\CHEQUE Directory, the command "CHEQUE ????????" (? =
datafile name). Another way to eliminate the need to enter
the disk drive and the file name each time you run 'CHEQUE-
IT-OUT' from anywhere in your directory, you should modify
the RUN.BAT file by adding a command line parameter to the
"CHEQUE" command. For example: if you want to use drive C:
at all times, and also want to use the file name "MYFILE",
you should change (edit) the RUN.BAT file command "CHEQUE"
to "CHEQUE B:MYFILE". (See your DOS manual on how to edit
files using EDLIN). When you run 'CHEQUE-IT-OUT', it will
automatically use the selected file in drive C:, without
asking you again.
After you have selected your DISK DRIVE, PATH, AND FILENAME, you can
now select the appropriate menu item from the 'CHEQUE-IT-OUT' master
menu, as described in 2a.
1f - USING THE SAMPLE ACCOUNTS
The "SAMPLE" datafiles are on the 'CHEQUE-IT-OUT' Samples Disk. It
includes a typical Chart of Accounts, to allow you to learn the
different functions of 'CHEQUE-IT-OUT'. It also provides you with
samples of different types of transactions. If you are new to
'CHEQUE-IT-OUT', print some reports while using the Sample accounts,
in order to familiarize yourself with the reports and functions of
'CHEQUE-IT-OUT'. See the Reports Section, in this Manual for more
details on reports. Thoroughly analyze these reports, noting the
types of transactions and which accounts were being used. This will
be a tremendous help when you are entering your own transactions,
since most people employ similar types of transactions.
It is important for you to understand that the SAMPLE accounts
included in the program, have been created exclusively as tutorial
accounts, to be used to help those who are learning to use 'CHEQUE-IT-
OUT'. Please, do not try to expand it for use as your own Chart of
Accounts, since it contains beginning balances as well as existing
transactions. The SAMPLE accounts are intended to be used merely as a
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sample to facilitate the learning process.
In order to use these SAMPLE accounts, follow all of the steps in
Section 1d - Starting Up 'CHEQUE-IT-OUT', except with the 'CHEQUE-IT-
OUT' Samples disk in drive B:. At the filename prompt, select the
"SAMPLE" datafile.
1g - CONFIG.SYS FILE
Many of the programs you run will open several files at ones, DOS
normally only allows a few, and will crash your program if you do not
have a CONFIG.SYS file in your root directory or on your boot-up disk.
This will tell DOS to allow 20 files to be open at the same time and
you will not have any problems running 'CHEQUE-IT-OUT'.
If you already have a CONFIG.SYS file make sure it has the commands
listed below in it. If not, using your word processor or text editor
program, input the following into your CONFIG.SYS file.
FILES=20
BUFFERS=20
If you followed the 'CHEQUE-IT-OUT' INSTALL procedure outlined above,
this was automatically done for you.
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SECTION TWO - USING 'CHEQUE-IT-OUT'
2a - MAIN MENU AND SUB-MENU'S
MAIN MENU
The 'CHEQUE-IT-OUT' Main Menu is the starting point for all of the
features needed to perform the 'CHEQUE-IT-OUT' functions. It will
also guide you to all of the other sub-menus for the entire 'CHEQUE-
IT-OUT' program. The section that follows includes a brief
explanation of each sub-menu and its capabilities.
'CHEQUE-IT-OUT' MAIN MENU
|--------------------------------------------------------------------|
| Quit conFig Trans Reports Accounts Utility Order |
|--------------------------------------------------------------------|
QUIT
Used to leave the program or restart 'CHEQUE-IT-OUT'. If you wish to
leave the program simply press "ENTER" on the highlighted QUIT and
answer "N" to the "DO YOU WANT TO RESTART" prompt. To restart, simply
enter "Y" at this prompt.
CONFIGURATION - (conFig)
The Configuration Menu allows you to change the system date, the
report heading name and the system configuration. It also allows you
to set up passwords, select screen colors, and backup datafiles. The
Configuration Menu appears as follows:
|- Configuration Menu -|
| Leave Configuration |
| System Date |
| Report Heading Name |
| System Configuration |
| Passwords Menu |
| Screen Colors |
| Backup Datafiles |
|----------------------|
TRANSACTIONS - (Trans)
The Transaction Menu allows you to record anything that changes your
financial position (e.g. writing checks, deposits, loan payments,
finance charges, etc.). The TRANSACTION MENU appears as follows:
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|------- Transactions Menu -------|
| Leave Transactions Menu |
| Enter & Print CHECKS |
| Enter TRANSACTIONS |
| Modify/Delete Transactions |
| Create Recurring Entries |
| Modify/Delete Recurring Entries |
| Activate Recurring Entries |
|---------------------------------|
REPORTS - (Reports)
The 'CHEQUE-IT-OUT' Reports Menu allows you to generate a complete
range of financial statements from your own recorded information. The
Reports Menu appears as follows:
|---- Reports Menu ----|
| Leave Reports Menu |
| Transaction Journal |
| Recurring Entries |
| Account History |
| Income Statement |
| Balance Sheet |
| Chart of Accounts |
| Budget Variance |
| Budget Listing |
|----------------------|
CHART OF ACCOUNTS - (Accounts)
The Chart of Accounts is a detailed listing of all of your
personal/business financial accounts. The Chart of Accounts Menu
appears as follows:
|--- Chart of Accounts Menu ---|
| Leave Chart of Accounts Menu |
| Update Chart of Accounts |
| Update Expense Budgets |
|------------------------------|
UTILITY - (Utility)
The options in the Utility Menu include important functions such as;
sorting transactions, exporting, and closing your books at the end of
the financial period. The Utility Menu appears as follows:
|----- Utility Menu ------|
| Leave Utilities Menu |
| Sort Transactions |
| Import Transaction File |
| Check Writing Settings |
|-------------------------|
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ORDER - (Order)
A computerized order form for ordering software or pre-printed
checks.
|- Computerized Ordering -|
| Leave Ordering Menu |
| Order Software |
| Order Checks |
|-------------------------|
2b - MAKING SELECTIONS AND SPECIAL KEYS
SELECTING MENU ITEMS
Once you are at the MASTER MENU, the various menu items are listed
across the top of your screen. The four methods for making menu
selections are listed below:
1. Using the keypad arrows, move the highlighted cursor to your
selection and press "ENTER".
2. Type in the capitalized letter of your selection.
3. On a color monitor, type in the highlighted letter of
your selection.
4. Move your mouse to the appropriate menu item and press the
left button for "ENTER".
SPECIAL FUNCTION KEYS
1. PRINTER PAUSE KEY: When you are printing reports to your printer,
or to the disk, you may "PAUSE" the report by pressing any key
(except ESC) while it is printing. This will cause the report
to pause until you press any key to continue. When using this
feature, please remember that some printers have print buffers
which will cause the printing to continue until the buffer is
completely printed. It will only stop printing at that time.
2. HELP: There are two help systems present in the 'CHEQUE-IT-OUT'
program. The first one is a one line help sentence that is
displayed at the bottom of the screen at all times.
The second help system is context sensitive. This means
that the help screen will display help on the subject you
are currently working on. To receive help at any time,
anywhere in the program, press the "F1" key and a pop-up
window will display an explanation of the field you are
working on. Several of the help files include cross
references at the bottom of the screen. To go to a cross
reference, move the highlighted cursor to your selection
and press "ENTER". If there is only one cross reference,
simply press "ENTER". You may return to the field you were
working on at any time by pressing the "ESC" key.
Pressing the "F1" key once you are already at a help file will
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display a listing of the overall available Help topics allowing
you to select a new area of help. Move the cursor or mouse to
the specific Help item and press "ENTER".
3. SAVE/DONE: The "F10" key is used to save information that you have
just entered into the system.
4. POP-UP ACCOUNTS: The "F2" key is used for the pop-up chart of
accounts.
When you are at an input field that requires an account number,
pressing "F2" will display a pop-up chart of accounts which you
can select from. Using the keypad arrow keys, move the
highlighted cursor to your selection and press "ENTER", or enter
the first digit of the account and the first account starting
with that number will be found.
If you would like an automatic pop-up chart of accounts listing
when you are at any input field that requires one, then, in the
system configuration settings, answer "Y" to the "AUTO POP-UPS".
Answering "N" will require the use of the "F2" function key for
any pop-up listings.
5. ESCAPE (ESC): The Escape key allows you to stop any function and
will take you back to your previous menu selection. Pressing
the ESC key several times will also take you out of the 'CHEQUE-
IT-OUT' program.
If you are at an input field, and you do not want to continue
your current task, the ESC key allows you to abort and return to
the previous menu.
If you are at a menu, using the ESC key allows you to return to
the previous menu. Selecting ESC at the Master Menu will end
the program, as well as allow you to select a different
filename.
If you would like to abort the printing of a report, you may do
so via the Escape key.
EDITING KEYS
This section briefly describes the commands recognized by the data
input editor (the keys you can use to move around the input fields).
MOVING ONE CHARACTER TO THE LEFT: Press the left arrow key once for
each character you want to move to the left.
MOVING ONE CHARACTER TO THE RIGHT: Press the right arrow key once for
each character you want to move to the right.
MOVING CURSOR TO BEGINNING OF A FIELD: Press the <Home> key.
MOVING CURSOR TO END OF A FIELD: Press the <End> key.
DELETING SINGLE CHARACTERS: Press the <Del> key.
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DELETING SINGLE CHARACTERS TO THE LEFT OF THE CURSOR: Press the
Backspace key (key with the arrow pointing to the left).
DELETING AN ENTIRE FIELD: Press <Ctrl/Y> or hit the space bar.
DELETE FROM CURSOR ON TO END OF FIELD: Press <Ctrl/End> or hit the
space bar.
DELETE FROM BEGINNING OF FIELD TO CURSOR: Press <Ctrl/Home>.
INSERTING A MISSING LETTER: Press the "INSERT" key once, move the cursor
to where the letter will be inserted, enter the appropriate letter
and press the "INSERT" key again to turn INSERT off. Fat cursor
indicated insert mode ON, thin cursor indicates insert mode OFF.
RESTORE ORIGINAL CONTENTS OF FIELD: Press <Ctrl/R>.
ACCEPT THE CURRENT ENTRY AND MOVE TO THE NEXT INPUT FIELD: <Enter>
MOVE CURSOR TO PREVIOUS FIELD: Press the UP arrow key or press the
<Shift/Tab> keys.
MOVE CURSOR TO FIRST FIELD ON SCREEN: Press <Ctrl/PgUp>.
MOVE CURSOR TO LAST FIELD ON SCREEN: Press <Ctrl/PgDn>.
QUIT: Press <Esc>.
SELECT NEXT INCREMENT VALUE: Press <+> & <Spacebar> (multiple choice
fields only).
DROP TO DOS
At any time when using 'CHEQUE-IT-OUT', you may temporarily drop down
to DOS to perform a DOS command and return back to 'CHEQUE-IT-OUT' and
continue where you left off. To drop to DOS, simply press <Alt/D>.
To return to the program, type in the command "Exit".
WARNING: It is very important that you DO NOT load any memory
resident program (i.e. PRINT.COM or SIDEKICK) while running
'CHEQUE-IT-OUT' as it will corrupt 'CHEQUE-IT-OUT's memory
and it will crash the program.
MOUSE: (MICROSOFT OR COMPATIBLE)
You may also use a mouse instead of the keypad arrow keys for your
selections from the menu's, filename listing, pop-up chart of account
or prompts that require a single key stroke.
Two-Button Mouse: The right button is for ESC. The left button is for
ENTER. Pressing both buttons at the same time will display the HELP
system (F1) for the field you are current field working on.
Three-Button Mouse: Pressing the left or middle button represents
"ENTER". The right button is for "ESC" and pressing both the right
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and left button at the same time will call up the Help system.
The mouse cursor can be moved directly to the input field you wish to
change by clicking on that field. On multiple choice prompts you can
increment the value by pressing the left button several times.
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SECTION THREE - THE CONFIGURATION MENU
The Configuration Menu contains menu selections important to the
overall setup and performance of the 'CHEQUE-IT-OUT' program. Select
conFig from the Master Menu, and the Configuration Menu will appear
as follows:
|- Configuration Menu -|
| Leave Configuration |
| System Date |
| Report Heading Name |
| System Configuration |
| Passwords Menu |
| Screen Colors |
| Backup Datafiles |
|----------------------|
The Configuration menu allows you to change the system date and the
report heading name. Here you can also change the system configuration
or except the default configuration. You can also create passwords,
change screen colors and make backup copies of your datafiles.
Follow the detailed procedures outlined below for proper setup:
3a - SYSTEM DATE
1. Changing the date is only necessary if you did not set the system
date at the time you powered up your computer (manually using the
DOS DATE command). It is done automatically for you if you have an
internal clock board in your computer.
The date, shown at the bottom right hand corner of your screen,
also prints on all of your reports. Changing the date here will
also change the date of your system clock. If your computer does
not have an internal clock, you will need to enter the correct
time and date each time you turn on your computer, or your reports
will have the wrong date, which makes it difficult when comparing
reports by dates. Depending on how you have entered your date
format in the System Configuration (the default is mm-dd-yy), you
will need to use the same format here.
2. To change the system date, select SYSTEM DATE at the Configuration
Menu. The following prompt will appear:
|- Change Date -|
| DATE:07-20-89 |
|---------------|
3. The default date format is mm-dd-yy. Make any changes as needed.
mm - month
dd - day
yy - year
4. When complete, press "F10" or "ENTER" to save your changes.
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3b - REPORT HEADING NAME
The report heading name is a two line name, each line can have a name
up to 28 characters long. The first line will always appear at the
top of your screen, and when printing reports both lines will always
show on your report as your report heading name. (Creating a name
here will not change your data file name).
1. Select REPORT HEADING NAME at the Configuration Menu. The
following prompt appears:
|---------- Change Report Heading Name -------|
| Report Heading 1:__________________________ |
| Report Heading 2:__________________________ |
|---------------------------------------------|
2. On line 1, type in your name.
3. On line 2, type in any additional information you would like
to appear on all of your reports. If you do not want an
additional title, simply leave this line blank, by pressing the
spacebar.
4. If you do not want to change the heading name, press "ENTER" to
accept what is already shown.
3c - SYSTEM CONFIGURATION
The system configuration settings are pre-defined for your convenience.
They do not need to be changed in order to use the program, however,
you may change them at any time, depending on your preference, or the
type of hardware you have. When you have completed your changes you
may save your new configuration by pressing the "F10" function key and
answer "Y" to the "Inputs Correct" prompt. In order to have your
changes activated, you must return to the Master Menu..
Select SYSTEM CONFIGURATION at the Configuration Menu. The
following prompt will appear:
|----------------- CONFIGURATION SETTINGS ------------------|
| Date Mask:mm-dd-yy Time Mask:hh:mm:sste |
| Error Sounds On:Y Window Sounds On:Y |
| Exploding Windows:Y Auto Pop-up:N |
|Print Zero Balance:Y Pause Between Pages:N |
| Decimal Character:. |
| |
| Printer Port:LPT1 Lines per Page:66_ |
| Top Margin:1_ Bottom Margin:2_ |
| Wide Carriage:Y |
| Init String:0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ |
| 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ |
| Forms Init String:0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ |
| Normal (10cpi):0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ |
| 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ |
|Compressed (17cpi):0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ |
| 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ |
| Exit String:0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ |
|-----------------------------------------------------------|
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NOTE: When ever you are modifying the system configuration, it is
important to know that pressing "ENTER" will take you to the
next input field and pressing the up arrow key will take you
back one field and pressing the ESC key will take out of this
menu to your previous menu. If you do make changes, remember
to press the "F10" key to save your new input and that you need
to return to the Master Menu before your changes take effect.
1. DATE MASK - Here you would select the date format of your choice.
The date is always displayed on the bottom left side of your
screen. The date also prints on all your reports and when
entering transactions the date will be displayed in the
format selected here. The system default is set to
the mm-dd-yy format (i.e. 12-31-89). The date mask can show
any combination (i.e. dd-mm-yy, yy-mm-dd, mm-yyyy, mm-dd), you
even can display the month and date without the year. The
date separator may be a dash "-", period ".", or any other
separator of your choice.
mm = month
dd = day
yy = year
Enter here your new date format and press "ENTER" to continue
to the next field, or "F10" (done/save) if this was your only
change.
2. TIME MASK - The time format is preset in the system for
"hh:mm:sste". This displays every digit including "am" and
"pm" (i.e. 05:02:32pm). The break down of the time mask
configuration is as follows:
h; H = hours
m; M = minutes
s; S = seconds
t = a or p
e = m
Notice, in the above example, that the time format is in
lowercase letters, therefore displaying all zeros before
single digit times. Using capital letters will eliminate the
leading zeros (i.e. HH:MM:SSte = 5: 2: 5pm).
If you want the leading zero on minutes and seconds, you may
simply only capitalize the hours (i.e. HH:mm:sste =
5:02:05pm). There is no requirement to use all lowercase or
all uppercase letters. It is important, however, that you use
the double-letter format hh:mm:ss. If you use a single letter
format (h:m:s), the time readout will only show one digit
whether it is a double digit hour, minute, second or not.
Using the "te" at the end of the time format allows the "am"
and "pm" to appear on the screen. If want only the single
letter "a" or "p" to show you may do so by only entering the
letter "t" ( the letter "e" cannot stand alone, it must be
accompanied by a corresponding "t"). If you choose to
eliminate the "te" all together, then your time will appear in
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military format (i.e. 05:03:32pm will then be 17:03:32).
3. ERROR SOUNDS ON - Here you can select if you want error sounds on
(i.e. the sound you hear when an entry is entered incorrectly,
or a file cannot be found). Enter here "Y" for yes or "N" for
no. This selection does not effect any other sounds.
4. WINDOW SOUNDS ON - Here you can select to hear a sound when ever a
window pop-ups and closes on your screen. Select "Y' for yes
or "N" for no. This has no effect if Exploding Windows are set
to "N" (See below).
5. EXPLODING WINDOWS - The exploding windows start from the center
and explode outward. If you do not want this feature answer
here "N" for no and the windows will pop-up instantly rather
than explode outward. Disabling exploding windows allows much
faster execution speed of the screen displays.
6. AUTO POP-UP - Answering "Y" to auto pop-up will give you an
automatic pop-up of the chart of accounts listing whenever you
are at an input field that would require one. If you answer
"N" for no, you may manually request a pop-up chart of
accounts listing by simply pressing the "F2" function key.
7. PRINT ZERO BALANCE - Here you have a "Y/N" option to include zero
balance accounts on your reports, answer"Y" and your reports
will include all your accounts. Answer "N" and all accounts
that have a zero balance will not be printed.
8. PAUSE BETWEEN PAGES - This selection is for all owners of single
sheet feeding printers. If you would like a pause between
each printed page, for paper re-loading, answer here "Y" for
yes or "N" for no.
9. DECIMAL CHARACTER - This unique feature was explicitly developed
for foreign countries that use commas instead of decimals in
their currency. Here simply enter the character you would
like to appear as your decimal ("," ".", or "N" for no
decimal character). The decimal point appears on all reports
and when entering amount data.
10. PRINTER PORT - This is multiple choice input field. Enter here the
appropriate port code for your printer, depending on whether
it is a parallel or serial port hook up. For parallel port
printers use the codes "LPT1", "LPT2", "PRN:", or "LST:". For
serial port printers use "COM1", "COM2","COM3" or "COM4". If
in doubt, of your printer port, select "LST:". Pressing the
<Space> bar or the <+> key (on three button mice, the left
button) will display the above mentioned printer port options,
one at a time. The code that is showing in this field can
then be selected by pressing ENTER.
11. LINES PER PAGE - This refers to how many lines one sheet of paper
has. An 8 1/2" x 11" page has usually 66 lines, printing at 6
lines per inch. To figure the total lines per page, you would
multiply the length of the paper by the number of lines per
inch, usually 6 (i.e. 11x6=66). The actual lines printed on a
page are determined by the top and bottom margin. It is very
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important that your printer is set to the same page length as
you have entered here, if they are not the same you will
experience difficulty with the page line-ups.
12. TOP MARGIN - Entering a number here will indicate how many blank
lines from the top of the page your printing will start. We
suggest you enter a "1" here.
13. BOTTOM MARGIN - Entering a number here will indicate how many
lines from the bottom of page the printing will stop. We
suggest you enter a "2" here.
14. WIDE CARRIAGE - A wide-carriage printer can use 14" wide paper, if
you have one answer "Y" for yes here. This will allow you to
print trended reports on the entire width (vertical) of the
paper. Answering "N" for no here will keep all print outs
within the 8 1/2" of paper width.
15. INIT STRING - This function will allow you to send a special setup
string to the printer when you run 'CHEQUE-IT-OUT'. It is
usually blank, and most often used by advanced users. It may
be used to move your printer's left margin, or to change the
printer font you are using.
16. FORMS INIT STRING - The inputs for this field are the escape
sequences which change your printer modes when using pre-
printed forms (like checks). It is usually used to turn off
special modes in the init string above (see your printer
manual for proper codes). All inputs are numbers from 0 to
255. If you do not know what codes to use for your printer,
simply leave all fields blank.
17. NORMAL - The "Normal Mode" tells your printer to print in 10-
characters-per-inch mode. If you have an Epson printer enter
"18".
18. COMPRESSED - The "Compressed Mode" changes your printer to print
in 17-characters-per-inch mode. If you have an Epson printer
enter "15" in the first field.
19. EXIT STRING - This is an optional field for advanced users to
reset their printer after printing reports. Beginners should
leave this section blank.
3d - PASSWORDS
1. Passwords are used to protect your personal and/or confidential
information from any unauthorized use by others. Using passwords
allows you be confident and ensures that no one will tamper with
your information. In 'CHEQUE-IT-OUT' we are giving you this
outstanding feature at different levels. Each password is
created by you and can be up to 8 characters long. Once a
password has been created, it can be changed, but not bypassed.
Another safety precaution is that the password NEVER appears on
the screen when you are typing it in, but instead dot
characters will appear. Your password will only appear on the
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CHEQUE-IT-OUT
screen when it is being created. This is to ensure proper
spelling.
There are three levels of password protection available. You can
either select one, or all for ultimate safety. Should you forget
your password you will need to send your data files to us for
password removal.
First Option: "System Password", creating a password here will
prohibit others from entering into that datafile.
Second Option: "Acct Rec Password", creating a password here will
prohibit the use of the Account Reconciliation module.
Third Option: "Access to Reports". Creating a passwords here will
prohibit only the printing of reports, but all other menu items
will be available.
2. At the Configuration Menu select PASSWORDS MENU. The following
prompt will appear.
|-- Passwords Menu --|
| Leave Passwords |
| System Passwords |
| Acct Rec Password |
|--------------------|
Using the keypad arrow keys, move the highlighted cursor to either
the System Password or the Acct Rec Password and press "ENTER".
(The Account Reconciliation has only one password). The next
prompt will be as follows:
|----- Passwords ----|
| Access to System |
| Access to Reports |
|--------------------|
From this prompt you have the option to select one password for the
system and/or the reports menu. Using the keypad arrow keys, move
the highlighted cursor to the appropriate selection and press
ENTER. If you want to create a password for both, you will need
to do so one at a time.
Once you have selected the system or reports, the following prompt
will appear:
|--- Change Password ---|
| Old Password:________ |
| |
|-----------------------|
This prompt (shown above) asks for the old password. If you are
creating a password for the first time, there will be no old
password, so you would simply leave this field blank.
If you are changing your old password to a new password, you will
need to enter the old password first. It is very important that
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you spell this word correctly, because it does not appear on the
screen as you type in, if you type in your password incorrectly,
or enter the wrong one, the prompt "INVALID ENTRY" appears.
Remember each password can be up to eight characters long. For
each letter you type, a dot ( ) will appear to indicate each
letter. When you have entered the appropriate password, press
"ENTER" to continue to the next field. The next prompt to appear
is as follows:
|--- Change Password ---|
| Old Password:________ |
| New Password:________ |
|-----------------------|
Once you have entered your old password then enter here the new
password whether you are creating or changing a password. When
complete press the ENTER key.
NOTE: Remember that your password will only appear on the screen
once, when entering a new password. Other than a new
entry, your password will NEVER appear on the screen.
Instead, for each password character you enter a "" will
appear. Therefore, we recommend that you choose a password
that is easy or write it down on a piece of paper and file
it away.
Once you have established a password, it cannot be bypassed. You
must have the right password in order to access the System,
Account Reconciliation or Reports.
If there is ever a time where you feel you no longer are in need
of a password, simply enter the old password and leave the "New
Password" blank (press spacebar), and press "ENTER" when complete.
3e - SCREEN COLORS
1. If you have a color display board, 'CHEQUE-IT-OUT' will automatically
display all screens in color. The colors that appear are the
default colors and are defined in the system configuration. To
change the color configuration, follow the steps below:
2. Select "Screen Colors" at the Configuration Menu and the following
menu will appear:
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|- Colors Configuration Menu -|
| Leave Color Selections |
| Main Screen Color |
| Error Window Colors |
| Input Window Colors |
| Select-Acct Window Colors |
| Main Menu Colors |
| Sub-Menu Colors |
| Acct Rec Menu Colors |
| Help Screen Colors |
| Reset to defaults - Color |
| Reset to defaults - B&W |
|-----------------------------|
There are ten color selections available in this menu. Please
find below a brief explanation for each color selection:
A. Main Screen Color - this is your background screen color.
B. Error Window Colors - the color of the window that
appears when an incorrect entry has been made or a file name
cannot be found.
C. Input Window Color - color of all input field windows.
D. Select-Acct Window Colors - color of the pop-up chart of
accounts and the filename windows.
E. Sub-Menu Colors - colors in the sub-menu's.
F. Acct Rec Menu Colors - colors of the Account Reconciliation
Menu.
G. Help Screen Colors - the colors of the Help window.
H. Reset to default - COLOR - resets the colors to the programs
original default color configuration.
I. Reset to default - B&W - resets the color configuration for a
black and white monitor.
3. Each menu item, excluding the Main Menu Color selection, has its
own color menu. The section that follows explains the color
selection menus:
The Error Window Colors, Input Window Colors and Select-Acct
Window Colors have identical menus. (Shown below using the
Select-Acct Window Colors menu as an example)
|- Select-Acct Window Colors -|
| Window Frame Colors |
| Window Title Colors |
| Window Body Colors |
| Selected Colors |
| Prompt Colors |
| Input Colors |
|-----------------------------|
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A. Window Frame Colors - the frame color around the windows.
B. Window Title Colors - the color of the window heading title.
C. Window Body Colors - the color of the body of the window.
D. Selected Colors - the color of the currently selected item in
the window.
E. Prompt Colors - the color of each field title in a window.
F. Input Colors - the color of the input field (the field you
enter your information into).
4. The Main Menu Colors, Sub-Menu Colors, Utility Menu Colors and
Acct Rec Menu Colors also share identical menus (shown below using
the Main Menu Colors menu as the example).
NOTE: The first four menu items are explained above #A - #D.
|- Main Menu Colors --|
| Window Frame Colors |
| Window Title Colors |
| Window Body Colors |
| Selected Colors |
| Pick Colors |
| Help Colors |
| Shadow Colors |
|---------------------|
G. Pick Colors - the color of the highlighted "Pick" letter of
each menu selection (color monitors only).
H. Help Colors - color of the one line help sentence which is
displayed at the bottom of the screen.
I. Shadow Colors - the color of the shadow behind every window.
5. The Help Screen Colors are as shown below. Again, the first four
selections are described above in #A - #D.
|- Help Screen Colors -|
| Window Frame Colors |
| Window Title Colors |
| Window Body Colors |
| Selected Colors |
| Un-Selected Colors |
| Hi-Lite Color 1 |
| Hi-Lite Color 2 |
| Hi-Lite Color 3 |
|----------------------|
J. Un-Selected Colors - the un-selected cross-reference selection
of a Help Topic (e.g. the help topic "Filename" has the
cross-reference "MOUSE COMMANDS" at the bottom of the screen).
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K. Hi-Lite Colors 1,2&3 - important words and information in the
help screen that are highlighted.
6. The last two selections in the Colors Configuration Menu are
Reset default to color or B&W. If you have selected a color
combination you do not like, simply select the Reset to default -
Color or B&W and press "ENTER". A window will then appear
stating "Colors reset to defaults". Before leaving the Color Menu
press "F10" and at the "SAVE INPUTS [Y]" prompt, answer "Y" for
yes.
To make color selections, make your selection from the Colors
Configuration Menu. Then, use the keypad arrows to select the
item you would like changed (i.e. window frame, window title,
etc.). Press "ENTER", and a pop-up window with a color chart will
then appear.
The color choices for background and foreground are listed below
in the order they appear on the screen:
BACKGROUND COLORS - are: black, blue, green, cyan, red, magenta,
brown, and light grey.
FOREGROUND COLORS - are: black, blue, green, cyan, red, magenta,
brown, light grey, dark grey, light blue, light green, light cyan,
light red, light magenta, yellow, and white.
The background colors are displayed vertically, and the foreground
colors are displayed horizontally on the color chart.
To make a color selection, use the keypad arrows (or your mouse)
to move the highlighted cursor to your color choice, press
"ENTER", and the color chart will then disappear. Your new colors
are set. Return to the Master Menu to activate your new color
selection.
NOTE: When the cursor is on any selected item, the colors are
reversed. (e.g. green on red will appear red on green).
3f - BACKING UP DATAFILES
1. Making daily back-up copies of your real data files is strictly
for your own protection. If there is ever a time when your hard
disk or your floppy should crash, you should have a current backup
copy of your data files that you could fall back on instead of
having to re-enter all your information. Therefore, we encourage
you to make a backup copy of your datafiles at the end of each
day. We also recommend that you have more then one back-up disk
so you can rotate the disks (one for each day of the week). To
make a back-up you need to have a new blank formatted disk ready,
labeled "BACKUP DISK FOR ????????" (? = filename). The backup
procedure will only backup the datafile you are currently in.
During the back-up the following extension are copied: .GLA, .CNF,
.CKF, .GLT, .GLR. To make a back-up of your datafiles please
follow the steps below:
2. From the Configuration Menu, select Backup Datafiles. The
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following prompt will appear:
|--- Datafile Backup --|
| BACKUP DISK DRIVE:A |
|----------------------|
This prompt is asking you for the disk drive letter in which you
have inserted your backup disk, the default is drive A:, to except
the default press "ENTER", otherwise enter your disk drive letter.
Hard disk users can only back-up their files to a floppy disk
drive. The following screen will then appear:
Put a BLANK FORMATTED disk in drive A:
**** PRESS ANY KEY WHEN READY ****
'CHEQUE-IT-OUT' will then copy all of the above mentioned
extensions of your data file to your backup disk. If you run out
of disk space on your backup disk , 'CHEQUE-IT-OUT' is smart
enough to tell you to insert a new disk to continue the backup
procedure.
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SECTION FOUR - ADDITIONAL INFORMATION
4a - BASIC ACCOUNTING SKILLS
BASIC ACCOUNTING PRINCIPLES
In this section, we would like to give you an overview of basic
accounting principles. Most of the examples in this section refer
primarily to various business transactions. They can, however, easily be
adapted to apply to an individual's financial transactions.
ACCOUNTING ELEMENTS
To have complete accounting records, all transactions and events which
affect the basic accounting elements must be recorded. The basic
accounting elements are ASSETS, LIABILITIES and CAPITAL or EQUITY.
These elements are defined below:
ASSETS: Items of value which are owned by the business or by the
individual are assets. Examples of assets are: money,
accounts receivable, merchandise, furniture, machinery,
buildings, and land.
LIABILITIES: A liability is any obligation to pay a debt. Liabilities
include: accounts payable, taxes payable, bank loans, and
notes to creditors.
CAPITAL/EQUITY: The amount by which the assets exceed the liabilities
is termed "Capital", or "Owner's Equity" in the business. The
word "equity", in this sense, means "interest in". The terms
proprietorship, net worth, or capital are all synonyms for
owner's equity. If there are no liabilities, the owner's
equity is equal to the total amount of assets.
THE ACCOUNTING EQUATION
The relationship between the three basic accounting elements can be
expressed in the following simple equation:
ASSETS = LIABILITIES + CAPITAL/EQUITY
In order to increase equity in a business, the owner must either
increase the assets without increasing the liabilities or decrease the
liabilities without decreasing the assets. In order to increase the
assets and equity without investing more money or other property, the
business must operate at a profit (profit and losses are described
later).
Below are examples of the effect of transactions on the accounting
equation:
1. An increase in an asset offset by an increase in equity; for
instance, opening a bank account with a deposit of $5,000. As a
result of this transaction, the assets are increased. Since no
liabilities are involved, the equity also increases by the same
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amount. The equation is as follows:
ASSETS = LIABILITIES + CAPITAL/EQUITY
$5,000 = $0 + $5,000
(cash) (owner's equity)
2. An increase in an asset, offset by an increase in a liability.
For example: you purchase office equipment for $4,000 on 30-day
credit. The result is an increase in assets and an increase in an
accounts-payable liability. The equation is as follows:
ASSETS = LIABILITIES + CAPITAL/EQUITY
$4,000 = $4,000 + $0
(office (accounts
equipment) payable)
3. An increase in one asset, offset by a decrease in another asset.
For example: the purchase of office supplies for $100 cash. In
this case, the office supplies asset account increases by $100,
and the cash asset account decreases by $100, causing the assets,
liabilities, and equity to remain unchanged. The equation is as
follows:
ASSETS = LIABILITIES + CAPITAL/EQUITY
supplies $100
cash <$100>
____
$0 = $0 + $0
4. An increase in an asset, offset by an increase in equity resulting
from revenue. For example: you receive $500 cash from a client
for services. This increases your cash balance and, since
liabilities are not affected, the equity increases as well. The
equation is as follows:
ASSETS = LIABILITIES + CAPITAL/EQUITY
$500 = $0 + $500
cash owner's equity
5. A decrease in an asset offset by a decrease in equity resulting
from expense. For example: you paid $400 cash for rent. This
decreases your cash balance and, since liabilities are not
affected, the equity decreases by $400 as well. The equation is
as follows:
ASSETS = LIABILITIES + CAPITAL/EQUITY
<$400> = $0 + <$400>
cash owner's equity
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THE INCOME STATEMENT
This statement, sometimes called a Profit and Loss Statement or
Operating Statement, shows the net income (or net loss) for a
specified period of time. The Income Statement, simply stated, is the
total income, less the total expenses. A simple statement is shown
below:
Income from services $ 500
Rent expense <$ 400>
_____
Net Income $ 100
=====
THE BALANCE SHEET
The balance sheet is sometimes called a statement of financial
condition, or a statement of financial position. It shows the assets,
liabilities, and equity at a specific date. The balance sheet shows
the ending balance for all of the asset, liability, and equity
accounts. The balance sheet for the above five transactions would
appear as follows:
ASSETS
------
Cash $5,000
Equipment 4,000
Supplies 100
_____
Total Assets $9,100
=====
LIABILITIES
-----------
Accounts Payable $4,000
CAPITAL/EQUITY
--------------
Owner's Equity $5,100
_____
Total Liab & Equity $9,100
=====
(Notice that the accounting equation holds true: ASSETS = LIABILITIES
+ EQUITY.)
DOUBLE ENTRY ACCOUNTING
The meanings of the terms asset, liability and capital/equity are
explained above. Examples have been given to show how each
transaction causes a change in one or more of the three basic
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accounting elements. Note that in each of the transactions above,
there was a dual effect (two accounts were changed). This will always
be true. A change (increase or decrease) in any asset, liability or
capital/equity is always accompanied by an offsetting change.
The basis for double entry accounting is that each transaction has two
parts. The first part is where the money is coming from, this is
called a credit. The second part is where the money is going to, this
is called a debit. There is no transaction which cannot be recorded
in a double entry transaction.
A business or individual has many assets. Each one of these assets
monitored in a separate account (e.g., checking account, savings
account, furniture, buildings). A separate account is kept for each
asset, liability and equity. There is no limit to how many accounts
make up your total assets, liabilities or equity.
To help you to understand double entry accounting, we will introduce
you to a way of describing an account. This is called a "T" account.
The T account has three major parts: the title and account number, the
debit side, and the credit side. A sample of the T account form is
shown below.
ACCOUNT TITLE
------------------------
DEBIT SIDE | CREDIT SIDE
|
|
|
DEBITS AND CREDITS
An easy rule to remember is, that a credit is where money is coming
from and a debit is where money is going to. For example: If you
wrote a check totaling $100 for clothes, you would then credit your
checking account (where the money came from), and debit your clothing
account (what the money was used for).
Increases in assets are recorded as debits (on the left side of the
"T" account). Increases in liabilities are recorded as credits (on
the right side of the "T" account).
Decreases in assets are recorded as credits (on the right side of the
"T" account). Decreases in liabilities and equity are recorded as
debits (on the left side of the "T" account).
These relationships are shown below:
1. ASSETS = LIABILITIES & EQUITY
2. DEBITS = CREDITS
3. ALL ASSET ACCOUNTS ALL LIABILITY ACCOUNTS
_____________________ ______________________
Debit to | Credit to Debit to | Credit to
Record | Record Record | Record
Increases | Decreases Decreases | Increases
(+) (-) (-) (+)
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ALL EQUITY ACCOUNTS
______________________
Debit to | Credit to
Record | Record
Decreases | Increases
(-) (+)
To illustrate double entry accounting, the transaction would be as
follows:
CASH EQUITY
_____________________ ___________________
Debit | Credit Debit | Credit
$5,000 | | $5,000
INCOME AND EXPENSES
The term "Income" refers to an increase in the equity account.
Likewise, the term "Expense" refers to a decrease in the equity.
Thus, there are two new ways in which the equity account can change.
All transactions involving income, and all transactions involving
expense cause a change in the equity account.
These changes could be recorded by debiting the equity account for
expenses and crediting that same equity account for income. However,
if you were to record income and expense in this manner, the
capital/equity account would have a mixture of increases due to
income, and the investment of assets in the business, while the debit
side would have a mix of decreases due to expenses and withdrawal of
assets from the business. This would make it very hard to analyze the
profitability or to determine the net income. Thus, all income and
expense transactions are recorded in separately classified income and
expense accounts. Only the net income (or net profit) is then
reflected in the capital/equity account.
The income and expense accounts also have debits and credits. Shown
below are the relationship of these accounts.
ALL EXPENSE ACCOUNTS ALL INCOME ACCOUNTS
____________________ _____________________
Debit to | Credit to Debit to | Credit to
Record | Record Record | Record
Increases | Decreases Decreases | Increases
(+) (-) (-) (+)
The use of these accounts is illustrated in the following examples:
1. An increase in an asset offset by an increase in income. For
example, you receive $500 cash for services rendered. This would
appear as follows:
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CASH INCOME
_____________________ _____________________
DEBIT | CREDIT DEBIT | CREDIT
| |
$500 | | $500
2. A decrease in an asset offset by an increase in expense. For
example, you pay $400 for office rent. This would be recorded as
follows:
CASH RENT EXPENSES
_____________________ _____________________
DEBIT | CREDIT DEBIT | CREDIT
| |
| $400 $400 |
This brief description of accounting principles and double-entry
accounting is not intended to teach you everything about accounting.
You should refer to a basic accounting or bookkeeping text if you
would like more details. The intention of this section is to
familiarize our users with double-entry accounting and to help users
get started with 'CHEQUE-IT-OUT'. For further transaction examples,
look at the "SAMPLE" files on your Sample disk. By printing the
Transactions Journal report in the sample accounts, you will be able
to see some sample transactions to apply to your set of books.
4b - TECHNICAL SUPPORT
It is our goal to provide you with the best and friendliest customer
support as well as the highest-quality and easiest-to-use program at
the lowest price. In order for us to do so, we do have some guidelines
we would like to bring to your attention:
WHO: All REGISTERED users are entitled to FREE, unlimited technical
support.
HOW: Our support staff is on call from 8:30am to 5:30pm, mountain
time, Monday through Friday. When calling us please have your
registration number at hand and your computer turned on with
'CHEQUE-IT-OUT' already loaded. You also may send letters
containing questions but for fastest service it is recommend
that you call our technical support line.
WHERE: 24 HOUR ORDER LINE: 1-800-245-7789
24 HOUR FAX LINE: (719) 528-8997
Technical Support/Questions: (719) 528-8989
COMPUSERVE: 75236,2326
Mailing address: HOOPER INTERNATIONAL, INC.
P.O. Box 50200
Colorado Springs, CO 80949
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If you have any suggestions regarding 'CHEQUE-IT-OUT', we would like
to hear them. We welcome all comments, and in future versions of
'CHEQUE-IT-OUT', we will certainly implement the suggestions that are
advantageous to other users as well.
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SECTION FIVE - SETTING UP YOUR OWN BOOKS
Below is a list of steps to follow when using 'CHEQUE-IT-OUT' for the
first time. These steps are for those who have read Section One -
Getting Started, and are now ready to set up their own "live" data
files. The brief steps below are intended to provide a systematic
step-by-step way to get started on your own. They are not intended to
replace reading the manual!
If you have not already done so, follow the INSTALL procedures in
Section 1c Installing 'CHEQUE-IT-OUT', otherwise please follow the
instructions below:
1. To set up your own books, you will need your program disk in
drive A: and a blank data disk in drive B:. Change to the A:
prompt. Hard disk users change to your newly created
'CHEQUE-IT-OUT' directory (e.g. CD\CHEQUE).
2. Type in the command "CHEQUE" to start up 'CHEQUE-IT-OUT'. At
the "DRIVE" prompt, enter the letter of the disk drive where
you want your datafiles to be stored, usually B:. C: for hard
disk users, unless you want your data to be stored on a
floppy disk, then enter the drive letter where your blank
data disk is. Hard disk users will notice substantial speed
increase if datafiles are kept on the hard disk.
3. At the "PATH" (directory name) prompt, press "ENTER" to
accept the directory you are currently in, or enter the
already existing directory name in which you would like your
datafiles stored. Floppy disk users leave this section
blank.
4. At the "FILENAME" prompt, enter the name of the data file you
want to create. This can be any name up to eight characters
long without spaces or special characters (A-Z only). Next,
answer the "Create new file" prompt with "Y" for yes.
5. You will then be at the 'CHEQUE-IT-OUT' Master Menu. At this
time you may go to the Configuration menu (CONFIG) and change
any system defaults, such as; system date, report heading
names, screen colors, set up passwords, and backup datafiles.
However, this may be done at any time and is not necessary in
order to run 'CHEQUE-IT-OUT'. We do however, recommend that
you set up the report heading name at this time (see Section
3b - Report Heading Name).
6. Next, select the Chart of Accounts Menu (Accounts) to set up
your own Chart of Accounts. You need to have accounts active
before you can enter any transactions or print reports. See
Section Six - The Chart of Accounts.
7. After you have set up accounts, select the Transaction Menu
(Trans) from the Master Menu to start entering transactions
and printing checks. See Section Eight- Transactions.
8. Once you have entered transactions, select the Reports Menu
(Reports) from the Master Menu to print a Transaction Journal
Report (or other required reports) to see what you have done
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so far. The two most useful reports are the Income Statement
and the Balance Sheet. See Section Nine - Reports.
9. Then you may select the Utility Menu (UTILITY) from the
Master Menu to set up your check configuration, sort
transactions, export transactions, or perform the end-of-
period posting. See Section Ten - Utility.
Please remember that the above steps are only intended to show you the
order of getting started with your own books. We highly recommend
that you read ALL related sections before beginning.
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SECTION SIX - THE CHART OF ACCOUNTS
6a - WHAT IS A CHART OF ACCOUNTS?
The Chart of Accounts is the foundation upon which your 'CHEQUE-IT-
OUT' program is built. Creating an accurate and logical Chart of
Accounts is important if you wish to correctly input and retrieve
data. We strongly recommend that you review the sample Chart of
Accounts on the Sample file and use it as a guideline in setting up
your own accounts (see Sample datafile for a sample Chart of Accounts).
In this section, the elements included in a Chart of Accounts will be
described. Also, the procedures for entering, changing or deleting
account numbers will be discussed. If you do not have much experience
in double-entry bookkeeping or the terminology used, you may find it
worth while to become acquainted with some of the basic principles
described in Section 4a - Basic Accounting Skills.
6b - TYPES OF ACCOUNTS
Each transaction entered into the program requires a minimum of two
accounts. One account must be debited and one account must be
credited during a transaction. Often times, however, there may be
several accounts that are debited and/or credited in one transaction.
A total of 2000 different accounts may be set up in your Chart of
Accounts. Each account must be assigned a type code, and an account
number between 1 and 999999. The account types are listed as follows:
A = ASSETS - Money you have, things you own, and money owed to you.
L = LIABILITIES - debts (e.g. loans, credit cards, etc.)
C = CAPITAL OR EQUITY - Starting net worth or money invested in a
company.
R = RETAINED EARNINGS - Used by the system to track your net income
and net equity (shows all profit related increases or
decreases). You must set up at least one type "R"
account (The first "R" account is used by the system).
I = INCOME - Earnings, paychecks, or cash received.
E = EXPENSE - Money you pay out for goods or services (e.g. rent, gas,
food, etc.).
1 = SUBTOTAL GROUP 1 - Subtotals for reports only.
2 = SUBTOTAL GROUP 2 - Subtotals for reports only.
N = NET INCOME - "Net Income Subtotal" used only for Expense Accounts
(Type "E") and appears only in reports.
6c - ORGANIZATION OF THE CHART OF ACCOUNTS
A sample Chart of Accounts listing is included in the Sample datafile.
Please review this listing to notice the following characteristics:
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1. The Asset accounts are assigned the lowest account numbers,
followed by Liabilities, Capital/Equity, Retained Earnings,
Income, and then Expenses.
2. There should be at least one Capital (Type "C") and one
Retained Earnings (Type "R") account set up.
3. All accounts of the same type are grouped together and you
may set up sub-total accounts within these groups.
4. Account numbers do not have to be assigned in immediate
sequence. We do recommend, however, that you leave large
spaces between account numbers to help you when adding new
account numbers at a later date.
5. We also suggest assigning account numbers so that all
accounts of the same type are grouped together in the same
series of account numbers. Below is an example of account
number groupings:
1 - 1999 Assets
2000 - 2999 Liabilities
3000 - 3999 Capital and Retained Earnings
4000 - 4999 Income
5000 - 5999 Expenses
6d - SUBTOTALS
Specific account numbers may be reserved for subtotals in the Chart of
Accounts. All subtotal accounts are defined with the account type
"1", "2" or "N". This allows you to organize your subtotal accounts
to best suit your needs. Refer to the sample Chart of Accounts in
the Sample files, to see how the subtotals may be labeled and used.
1. Subtotal Group "1" will give you a subtotal of account
numbers of the same account type (A,L,C,R,I,or E).
FOR EXAMPLE: You have three checking accounts, #100, #110,
and #120. If you would like a subtotal for those three
accounts, assuming that there are no other accounts between
those numbers, you should create an "Account Type 1" with the
account number 121.
2. Subtotal Group "2" will subtotal all of the accounts back to
the previous group "2" subtotal. Group "2" subtotals will
also clear the group "1" subtotal accounts.
3. The Type "N" (Net Income) account is used only in the Expense
account group (Type "E"). This account type will determine
your cumulative net income to this point in the Expense
Account group. Net Income = Income - Expenses.
4. You may enter as many subtotal accounts as needed.
5. You do not need to enter any Grand Total accounts (i.e.Total
Income). On Reports, the 'CHEQUE-IT-OUT' program
automatically creates a Grand Total for each account type
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grouping.
6. You cannot get a combined subtotal for two account types
(e.g. assets "A" and liabilities "L") as all subtotal
balances are cleared between account types.
Subtotal accounts do not have beginning balances and you cannot enter
transactions into them.
6e - CHART OF ACCOUNTS DATA FIELDS
Each account in the Chart of Accounts includes several input fields.
These fields contain important information for that account. The data
fields are as follows:
ACCOUNT NUMBER - First enter the new account number, up to six
digits long, making sure you are following the suggested
guidelines for organizing your Chart of Accounts (section
6c.). You cannot mix account types together. All accounts
must be organized in account type order (A,L,C,R,I,E).
ACCOUNT NAME - The account name should clearly identify the
purpose of that account or subtotal field (i.e. "Checking
First National Bank" not "Checking Account").
ACCOUNT TYPE - This field consists of a one-character account
type identification. Only the following types are allowed:
A, L, C, R, I, E, 1, 2, N (See Section 6b - Types of
Accounts).
BEGINNING BALANCE - The beginning balance is usually zero. Any
time you enter a beginning balance, you run the risk of an
out-of-balance situation. If you choose to enter a beginning
balance, you must always enter a positive number. This is
the normal balance associated with any given account (e.g.
Assets = debit, Liabilities = credit, etc.). The default
value for beginning balances is zero. You cannot enter a
beginning balance for type "1", "2", or "N" subtotal
accounts (See Section 6j - Suggested Method for Setting
Beginning Balances).
NOTE: Income and Expense accounts are period accounts and
therefore, do not have beginning balances. Any beginning
balances need to be entered as transactions.
6f - GETTING FAMILIAR WITH THE CHART OF ACCOUNTS
Before you enter your own chart of accounts, follow the steps below
using the sample accounts.
1. After you have started up 'CHEQUE-IT-OUT' select the filename
"SAMPLE".
2. Once at the Main Menu, move the highlighted cursor to
"Accounts" and press "ENTER".
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3. From the Chart of Accounts Menu, select "Update Chart of
Accounts". Notice how the sample Chart of Accounts is
organized. This is a typical example of a Chart of Accounts.
4. When selecting account numbers, use the keypad arrows to make
your selection. The screen will display eighteen account
numbers at a time. To see more accounts use the key pad
arrows to scroll up or down. To save time, if you know the
account number, simply type it in (the account number you
enter will appear at the bottom of the screen), and the
cursor will automatically go to that account. If you are
unsure of the account number, you can also enter the first
number of the account, and the cursor will move to the first
account with that number (i.e. entering 5 will take you to
account number 5000)
Before setting up your own Chart of Accounts, enter some samples into
the sample Chart of Accounts. This will familiarize you with how to
enter/change account numbers.
6g - ADDING/MODIFYING/DELETING ACCOUNTS
From the Chart of Accounts Menu, select Update Chart of Accounts. At
the bottom of the Chart of Accounts screen, please notice three
available functions: <F3>Add, <F4>Mod, and <F5>Del. Selecting one of
these functions, enables you to add, modify, or delete an account.
Follow the appropriate steps below:
1. TO ADD AN ACCOUNT - press the <F3> function key and a pop-up
window will appear. If there are no already existing accounts,
this add account window will automatically appear.
|------------- ADD ACCOUNT --------------|
| |
| Number:1000____ |
| Name:First National Bank Checking__ |
| Type:A |
| Beg Bal:______0.00 |
| |
|------ 1 Active, Maximum is 2000 ------|
Here, enter the account number you want to add, account name,
account type (A, L ,C, R, I, E. For subtotal accounts, enter
"1","2" or "N") and a beginning balance (if any). Once complete
press "F10" or "ENTER" and your new account will immediately
appear in the Chart of Accounts window. Press "ESC" and the Add
Account window will disappear.
2. TO MODIFY AN ACCOUNT - press the <F4> function key and a pop-up
window will appear.
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|------------ MODIFY ACCOUNT ------------|
| |
| Number:0_______ |
| Name:______________________________ |
| Type:A |
| Beg Bal:______0.00 |
| |
|------ 0 Active, Maximum is 2000 ------|
Here, you can change the account name and change or add a
beginning balance. Once your changes are complete press <F10> or
"ENTER" and your changes will be saved. Press "ESC" and the
Modify Account window will disappear.
To change an account number, you must add a new account, change
any existing transactions to this new account, and then delete the
old account number as described below.
3. TO DELETE AN ACCOUNT - this account must first have a zero
beginning balance and no transactions. If it does have
transactions, you must delete them in order to delete the account.
To delete an account, move the highlighted cursor to the
appropriate account number, and press the <F5> function key.
Answer "Y" to the "Are you sure" prompt, and the account is now
deleted.
6h - ENTERING YOUR CHART OF ACCOUNTS
When you actually create your own Chart of Accounts, it is important
that you have an organized plan of the different accounts and types
you wish to enter. Organize your paperwork, checks, statements, etc.
into a logical account type and account number order. (i.e. Put all
of your assets in the order you want them to appear in your Chart of
Accounts, but don't forget to save room for additional accounts and
subtotals.) To enter your new accounts, follow the steps below. If
you are unsure about how to enter accounts, you may practice using
these steps with the sample Chart of Accounts. DO NOT try to modify
the sample Chart of Accounts for your own personal use.
You must first create a new file for your own datafile as described
in Section 5.
1. Once at the Master Menu, select Accounts. At the Chart of
Accounts Menu, select Update Chart of Accounts.
|--- Chart of Accounts Menu -----|
| Leave Chart of Accounts Menu |
| Update Chart of Accounts |
| Update Expense Budgets |
|--------------------------------|
2. Since you are creating a new Chart of Accounts at this point,
a blank window will appear asking for your first account
number, name, type, and beginning balance. It is very
important, that you to group your accounts appropriately
(e.g. 1-1999 = Assets, 2000-2999 = Liabilities etc.). You
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cannot mix account types together, so be sure to leave plenty
of space between account numbers and types for additional
accounts in the future. We suggest that you increment
account numbers by ten or twenty.
|------------- ADD ACCOUNT --------------|
| |
| Number:1000____ |
| Name:First National Bank Checking__ |
| Type:A |
| Beg Bal:______0.00 |
| |
|------ 1 Active, Maximum is 2000 ------|
3. Input all of the required information for your first account,
once completed press "ENTER". At this time your first active
account will appear in the Chart of Accounts Window. To add
additional accounts, press the <F3> function key and the pop-
up "Add Account" window will re-appear. Follow the above
procedure until all accounts are entered. 'CHEQUE-IT-OUT'
automatically sorts your new accounts in numerical order.
When you have entered all of your accounts, simply press
"ESC" and the "Add Account" window will disappear displaying
only your new Chart of Accounts.
4. You may, at any time, print a current Chart of Accounts
listing from the Reports menu (See Section 9 - Reports).
6i - SUGGESTED METHOD FOR SETTING BEGINNING BALANCES
When setting up your chart of accounts for the first time, you might have
beginning balances. If you do, please follow the instructions below:
1. Please note: that while you are creating new account numbers with
beginning balances, the system will tell you how much you are out of
balance. Do not be concerned with this out-of-balance condition
before you have finished entering all of your Asset and Liability
accounts with their beginning balances.
2. After you have finished entering all of your Asset and Liability
beginning balances, you would normally be out of balance by the
difference between your total assets less your total liabilities (the
out-of-balance amount shown on the screen). Enter this difference in
your first Capital/Equity type "C" account beginning balance. This
amount is your starting Equity. After doing so, the out of balance
message will disappear.
6j - CREATING A NEW FILE NAME WITH THE SAME CHART OF ACCOUNTS
To create a new file name for your Chart of Accounts, do the
following:
At the DOS prompt, change to the disk and directory where the
datafile with the chart of accounts you want to copy is. Then type in
the following command: "COPY OLDNAME.CHR NEWNAME.CHR" (where
"OLDNAME" is the old datafile name and "NEWNAME" is the new datafile
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name). By doing this, you avoid the process of having to re-enter the
Chart of Accounts.
Next, it is important to set all beginning balances in your NEWNAME
Chart of Accounts to zero. (Then follow the procedure in Section
1d - Starting Up 'CHEQUE-IT-OUT').
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SECTION SEVEN - INCOME AND EXPENSE BUDGETS
'CHEQUE-IT-OUT' allows you to keep track of your budgets for income
and expenses. You can determine how closely you are adhering to your
budget by printing the Budget Variance report (See Section Nine -
Reports). Follow the procedure below to add budget amounts to your
'CHEQUE-IT-OUT' database:
1. Select "Update Expense Budgets" at the Chart of Accounts Menu. The
following prompt will appear:
|--------------- Enter Budgets -----------------|
| Enter Account:______ |
| Type: Name: |
| |
| ENTER BUDGET: Month:__ Amount:________0.00 |
|-----------------------------------------------|
2. First, enter the account number you would like to set a budget for.
This account number must be an active Income or Expense account which
has been previously set up. If you are unsure of which account you
would like to budget, you can press "F2" for a pop-up Chart of
Accounts. The system will only accept an Income or Expense account
number in this field. Once you have entered the account number, the
type of account and name will appear.
3. Next, enter the month number for the budget you would like to
create. Month 13 is used for all months. If you have a
consistent monthly payment which is the same every month, you
would select month 13 here. Enter the amount for one month, and
this amount will be entered in each of the 12 months. This is to
eliminate having to enter the same budget amount 12 times.
4. Next, enter the budget amount. After you have entered the amount
and press "ENTER", you will then be back at the "Enter Account:"
field. At this time you may enter another account to budget or
press "ESC" to return to the Chart of Accounts menu. At that
point your budget has been saved. You may print a copy of all of
your budget data by printing the Budget Listing report (See
Section Nine - Reports).
The budget data you enter is reported to the Budget Variance report.
This report can be run either as a year-to-date cumulative report, or
as a trended (by month) report.
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SECTION EIGHT - TRANSACTIONS
When entering transactions into 'CHEQUE-IT-OUT', you have three
options.
First - "Entering & Printing Checks": this input screen looks and
works like your actual checkbook with an option to print live checks.
Second, "Entering Transactions": this is an input screen that
requires a debiting and crediting of accounts. This field is also
used for multiple distribution transactions.
Third, "Creating Recurring Entries": Here you are able to create
a consistent transaction to occur weekly, bi-weekly, semi-monthly, or
monthly.
This section will cover the above options in detail.
8a - ENTERING & PRINTING CHECKS
This method of entering transactions is recommended for beginners. It
is a simplified transaction entering process that looks and works just
like writing real checks. Follow the steps below:
1. From the Transaction Menu, select "Entering Checks". The
following prompt appears:
|-------- SELECT ACCOUNT --------|
| Checking Account Number:0_____ |
|--------------------------------|
Enter here the checking account number that is being used (where
money is coming from). If you are unsure of the account number,
press the <F2> function key for a pop-up Chart of Accounts. Move
the highlighted cursor to the appropriate account number and press
"ENTER" to accept the account number. The following screen will
then appear:
|--------------------------------------------------------------------|
| Check:2000___ |
| Date:09-03-89 |
| Pay to |
| the order of:Acme Computers_________________ $ ____1000.00 |
| One Thousand and no/100___________________________________ Dollars |
| Address:1234 Weeping Willow Blvd.____ |
| :Colorado Springs, CO 80900___ |
| :_____________________________ |
| |
| Expense:1200__ computer hardware ____________________ |
| |
|--------------------------------------------------------------------|
2. The first prompt asks for the check number. 'CHEQUE-IT-OUT' can
automatically increment the check number for you. To increment to
the next check number, press the <+> key and then "ENTER", or
simply enter the check number manually. The check number will be
entered and the cursor will move to the next input field.
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3. The next input field is the date. Enter the date the check was
written and press "ENTER" to move to the next field.
4. Next, enter who the check was/is made out to and press "ENTER" to
continue.
5 Next, enter amount of the check. 'CHEQUE-IT-OUT' automatically
fills out the written amount for you.
6. At the address prompt enter an optional three line address for the
person or company to which the check was made out to.
7. In the last field, enter the Expense (or Asset) account number you
wish to debit (where money is going to). Again, if you are unsure
of the account number, press the <F2> function key for a pop-up
Chart of Accounts.
8. Press the <F10> key when complete and the following prompt will
appear:
|------------------------------------------|
| Print check (P) or Inputs Correct Y/N): |
|------------------------------------------|
8. If you want to print this check, press "P". If you are simply
entering a check that has already been written, press "Y" for
"Inputs Correct" and the check will be saved. If your inputs are
not correct, press "N" and the cursor will take you to the first
input field so you may re-enter the information.
NOTE: When you print a check, you must also enter "Y" to the
"Inputs Correct" prompt in order to save that transaction
after the check is printed. If you are simply printing a
check again or for a transaction that has already been
entered, answer "N" to "Inputs Correct" AFTER printing the
check, and the transaction will not be saved.
9. Once a check has been saved, you will be back at the check number
input field ready to enter the next check. If you do not need to
enter more checks, you may return to the Transaction Menu by
pressing "ESC".
NOTE: When using the "Entering Check" feature you can only enter one
debit account. If you used one check to pay for several items,
you should enter this as a multiple distribution. See Section
8c - Entering Multiple Debit and Credit Transactions.
8b - ENTERING TRANSACTIONS
Each transaction involves the debiting of one account, and the
crediting of another account. When entering debits and credits, one
easy rule to remember is that a credit is where money comes from and a
debit is where money goes to. If you are new to double-entry
bookkeeping, you may wish to review Section Four - Basic Accounting
Skills, or refer to the sample account for examples.
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As you enter each of your transactions, 'CHEQUE-IT-OUT' will check it
to ensure that it is in balance (Debit $ = Credit $). If your
accounts in your Chart of Accounts have been set up in balance,
'CHEQUE-IT-OUT' will always keep them in balance.
To begin entering transactions, follow the steps below:
1. From the Transaction Menu select "Enter Transactions". The
following screen will appear:
|-------------------------- ADD TRANSACTION ----------------------------|
|Date:08-07-89 |
|Pt Check Description Acct Debit Credit |
|-- ------- ---------------------------- ------ ----------- -----------|
|1_ 101____ Safeway_____________________ 5460__ ______57.74 _______0.00|
|2_ 101____ Safeway_____________________ 200___ _______0.00 ______57.74|
| ___________ ___________|
| TRANSACTION TOTAL 57.74 57.74|
|-----------------------------------------------------------------------|
2. Enter the date on which the actual transaction occurred and press
"ENTER" (e.g. 08-07-89).
3. Next, enter the check number for the transaction. 'CHEQUE-IT-OUT'
can automatically increment the check number for you. To do so,
press the <+> key and then "ENTER" (e.g. 101).
4. Enter the description of the actual transaction. This could be
who the check was written to or why the check was written (e.g.
Safeway).
5. Next, enter the Debit account number. If you are unsure about the
account number, press the <F2> key for a pop-up chart of accounts.
In this example we debited account 5460 (Food).
6. Now enter the amount of this transaction. In this case we want to
debit account 5460 (Food) so we would enter the amount in the
debit column and press "Enter". If we wanted to credit account
5460 we could have entered the amount in the credit field by
pressing "Enter" to skip the debit amount field.
7. You will now be on the second line of the transaction. Enter a
check number for the second part of the transaction (default is
the check number entered in part one).
8. Enter the description for part two of this transaction. Again,
the description default is as entered in part one.
9. As we entered the debit account number in part one we now should
enter the account number to be credited in the part 2 account
field. If you are unsure about the account number, press the <F2>
key for a pop-up chart of accounts. In the above example we
entered account 200.
10. Last, enter the amount to credit to account 200. In most cases
this is the same amount entered in the debit amount above. In
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fact the default for the credit amount will be the amount entered
in the debit amount.
You now must skip over to the credit amount field (press "Enter"),
and enter the amount (e.g. 57.74).
11. When the last credit/debit amount is entered, press "ENTER" and an
"Are Inputs Correct" prompt will appear with a "Y" default. Press
"ENTER" to save all entries and you will be back at the first
input field to enter another transaction. If you do not need to
enter more transactions, you may ESC to the Transaction Menu.
When entering your debits and credits, it doesn't matter which order
you enter the accounts, just be sure to debit or credit the correct
account number. If you need multiple debits or credits in one
transaction, refer to the section that follows, "Entering Multiple
Debit and Credit Transactions".
8c - ENTERING MULTIPLE DEBIT AND CREDIT TRANSACTIONS
Most transactions have only one debit and one credit. However, there
are some instances when there are several credits and/or debits for a
single transaction. 'CHEQUE-IT-OUT' allows you to make multiple
credit and/or debit entries. It will allow up to 26 transaction parts
in each transaction.
Multiple debit or credit transactions are entered just like any other
transaction, except the initial debit and credit amounts are
different. Follow the example outlined below to record a multiple
debit/credit account:
You wrote a check totaling $253.00 for your car payment, $107.00 went
to loan principle and $146.00 went to finance charges. You decide to
enter this transaction in separate accounts, so you would debit both
your "Auto Loan" [Liability] and "Finance Charge" [Expense] accounts.
1. First, follow steps 1 - 10 in the above section "Entering Other
Transactions". Enter your first two parts of this transaction
(Debit your loan principle account for $107 and credit your
checking account for $253.
2. After entering your credit amount of $253 a message will appear
which says "Transaction is OUT OF BALANCE , continue: [N]", press
"Y" to continue.
3. At this point your transaction entry will scroll and you will see
a new (part 3) blank entry line. As above enter the check number
and description.
4. Now select the account to debit to finish the transaction. In
this example select the Finance charge expense account and press
"Enter".
5. Lastly, enter the $146 to make the transaction balance in the
debit amount field.
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6. A new input line (part 3) will appear displaying the last entry
made on line 1. On line 2, enter the second account number to
debit/credit, and the final total of the transaction will appear
in the "Amount" field. Press "ENTER" or <F10> to accept that
amount and You have now made a multiple debit transaction.
7. In this example, you would now be in balance (total debit amounts
= total credit amounts). Answer "Y" to the "Are inputs correct"
prompt.
If you are recording more than two debits or credits, repeat steps 3
through 5 until you have entered all transaction parts and are in
balance.
8d - MODIFYING/DELETING TRANSACTIONS
If you discover that a transaction was entered wrong or should not
have been entered at all, 'CHEQUE-IT-OUT' allows you to go back to
correct or delete the incorrect entry. Follow the steps below to
modify or delete a previously entered transaction:
1. From the Transaction Menu, select "Modify/Delete Transactions".
The following screen will appear:
|-------------------- TRANSACTION SEARCH PARAMETERS --------------------|
| Month:__ Day:__ Year __ |
| Check Description Acct Debit Credit |
| ------- ----------------------------- ------ ----------- ----------- |
| _______ _____________________________ ______ ___________ ___________ |
| |
|-----------------------------------------------------------------------|
2. At this point, the system prompts you for transaction search
parameters. Enter appropriate search data (e.g. description). It
is not necessary to make an entry in every field. You can simply
enter one description of the transaction and 'CHEQUE-IT-OUT' will
search for any transactions with that description (i.e. Check #6,
or "Food"). If you remember the check number, enter it in the
"Check" field and press the <F10> key to initiate the search (you
may also enter the date of the transaction to display all
transactions entered on that date). A "Search Match" screen will
then appear displaying the transaction. The bottom of the window
will display:
"Modify/Delete/Search/Reverse/Begin/End/+/-/Quit:S"
At this point, select M, D, S, R, B, E, +, -, or Q.
M = Modify/change transaction shown
D = delete transaction shown
S = Find the next transaction which matches search
R = Find prior transaction which matches search
B = Go to first transaction in file
E = Go to last transaction in file
+ = Go to next consecutive transaction
- = Go to prior consecutive transaction
Q = Quit transaction search
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3. As long as you continue to answer the above prompt with "S"
(default), 'CHEQUE-IT-OUT' will search for all transactions
containing the values you have specified. "R" does the same thing
as "S" except it searches in reverse order.
4. TO MODIFY A TRANSACTION: Press "M" (Modify) and you will be in the
change mode. Type in the correct information in the appropriate
field or press "ENTER" to leave a field unchanged. Use the "up"
arrow key to go to a previous field. You MUST make sure that your
new cumulative credits equal your cumulative debits. Your change
will not be accepted if it causes the transaction to be out of
balance. Pressing "ESC", will ignore your changes and take you
back to a new parameter search. The <F10> key will save inputs
and record your changed transaction.
5. TO DELETE A TRANSACTION: Press "D" (Delete). All parts of the
transaction will be deleted. To delete this transaction, answer
the "Transaction has 2 parts, Delete OK? [N]" prompt with "Y".
The transaction is now deleted, press "ESC" to go to a new
parameter search. Press "ESC" again to return to the Transaction
Menu.
NOTE: If you are deleting a multiple part transaction, the "DELETE
OK?" prompt will display how many parts are in that
transaction. Most transactions will have only 2 parts.
8e - CREATING RECURRING ENTRIES
Recurring Entries are designed for those who have consistent deposits
or payments on a weekly (W), bi-weekly (B), semi-monthly (S) or
monthly (M) basis. To eliminate the process of re-entering a
transaction, follow the steps below:
1. From the Transaction Menu select "Creating Recurring Entries".
The following prompt will appear:
|---------------------- ADD RECURRING TRANSACTION ----------------------|
|Frequency(W,B,S,M):M |
|Pt Check Description Acct Debit Credit |
|-- ------- ---------------------------- ------ ----------- -----------|
|1 _______ Rent________________________ 5400__ _____445.00 _______0.00|
|2 _______ Rent________________________ 200___ _______0.00 _____445.00|
| ___________ ___________|
| TRANSACTION TOTAL 445.00 445.00|
|-----------------------------------------------------------------------|
2. The first prompt asks for the frequency. Enter here, how often
you would like this transaction to occur, weekly (W), bi-weekly
(B), semi-monthly (S), or monthly (M). The default is "M"
(monthly), press "ENTER" to accept your selection.
3. The next field, Check Number, is usually left blank and filled in
when the transaction is activated at a later date.
4. Next, enter the description of the transaction (i.e. car payment).
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5. Then enter the account number to debit or credit. Remember, you
will be entering both a debit and a credit part of this
transaction. One account must be credited, and one account
debited. See Section 8b - Entering Transactions for further
information on entering transaction data.
6. When the transaction is complete, press <F10> to save all inputs
and the "ESC" key to return to the Transaction Menu.
You have now created a recurring entry, however, it will not be
automatic show up until it is activated. See Section 8f - Activating
Recurring Entries.
8f - ACTIVATE RECURRING ENTRIES
Once you have entered a recurring entry, it is not a live transaction
until it is activated. When activated, the system will generate a
live transaction based on the information in the recurring entry. The
steps below explain how to activate a recurring entry.
1. From the Transaction Menu, select "Activate Recurring Entries".
The following prompt will appear:
|--------------------------------------|
| Select Activate Frequency(W,B,S,M): |
|--------------------------------------|
2. Select the frequency of the recurring entries you would like to
activate.
3. The screen will then display all of the entries with that
frequency. Under the transaction window the following prompt
appears:
|-- Activate Recurring --|
| Activate/Next/Quit: |
|------------------------|
4. When you find the entry you wish to activate, press "A"(activate).
The screen will then display the complete entry. You may now make
needed changes to this transactions as described above in
Modifying transactions. When the transaction is correct, press
<F10> and answer "Y" to the "Are inputs correct" prompt. Your
transaction is now activated.
If there is more than one transaction with the same frequency,
they will be displayed one at a time. To skip the activation of
any particular entry press "N" (next) and the next entry (if any)
will be displayed.
8g - MODIFYING/DELETING RECURRING ENTRIES
If you entered a recurring entry incorrectly, or no longer wish to
have it, you may change or delete that entry at any time. To
change/delete a recurring entry, follow the steps below:
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1. Select "Modifying/Deleting Recurring Entries" at the Transaction
Menu. The following will appear on the screen:
|--------------------- RECURRING SEARCH PARAMETERS ---------------------|
| Frequency(W,B,S,M):_ |
| Check Description Acct Debit Credit |
| ------- ----------------------------- ------ ----------- ----------- |
| _______ _____________________________ ______ ___________ ___________ |
| |
|-----------------------------------------------------------------------|
2. At this point, the system prompts you for transaction search
parameters. Enter appropriate search data (e.g. description). It
is not necessary to make an entry in every field. You can simply
enter one description of the transaction and 'CHEQUE-IT-OUT' will
search for all entries with that description.
3. For example, to search for a particular frequency, enter the
frequency code for the recurring entry you wish to modify/delete.
At this point, you may press the <F10> key to initiate a search of
entries with the same frequency. If you are unsure, you may skip
this field simply just enter the description, account number, and/or
the amount of the entry. Press <F10> to initiate the search.
4. Once the search is complete, a "Search Match" screen will then appear
displaying the recurring entry. At the bottom of the window the
following will appear:
"Modify/Delete/Search/Reverse/Begin/End/+/-/Quit:S"
At this point, select M, D, S, R, B, E, +, -, or Q.
M = Modify/change transaction shown
D = delete transaction shown
S = Find the next transaction which matches search
R = Find prior transaction which matches search
B = Go to first transaction in file
E = Go to last transaction in file
+ = Go to next consecutive transaction
- = Go to prior consecutive transaction
Q = Quit transaction search
5. As long as you continue to answer the above prompt with "S"
(default), 'CHEQUE-IT-OUT' will search for all transactions
containing the values you have specified. "R" does the same thing
as "S" except it searches in reverse.
6. TO MODIFY A RECURRING ENTRY: Press "M" (Modify) and you will be in
the change mode. Type in the correct information in the
appropriate field or press "ENTER" to leave a field unchanged.
Use the "up" arrow key to go to a previous field. You MUST make
sure that your new cumulative credits equal your cumulative
debits. Your change will not be accepted if it causes the entry
to be out of balance. Pressing "ESC", will ignore your changes
and take you back to a new recurring search parameter. The <F10>
key will save your inputs and record your new entry.
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7. TO DELETE A RECURRING ENTRY: Press "D" (Delete). All parts of
this entry will be deleted. To delete this entry, answer the
"Transaction has 2 parts, Delete OK? [N]" prompt with "Y". The
entry is now deleted. Press "ESC" to return to the Transaction
Menu.
NOTE: If you are deleting a multiple part entry, the "DELETE OK?"
prompt will display how many parts this particular transaction
has. Most recurring entries will have only 2 parts.
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SECTION NINE - REPORTS
The 'CHEQUE-IT-OUT' Reports Menu allows you to generate a full
spectrum of financial reports from your database. Reports can be
generated to show financial standing for a day, month, several months,
a quarter, a year, etc. This section will discuss how reports will
get you optimum results from your 'CHEQUE-IT-OUT' program.
9a - EXPLANATION OF REPORTS
Each of the available 'CHEQUE-IT-OUT' reports are described below.
Samples of these reports may be printed while using the SAMPLE
accounts.
TRANSACTION JOURNAL REPORT - This report is a listing of all
transactions recorded in a given time period.
RECURRING ENTRIES REPORT - This report is a listing of all recurring
entries.
ACCOUNT HISTORY - This report traces the transaction activity for
any given account number from the Chart of Accounts. You
can get a history for all of your accounts or a history for
only one account. This report is excellent for keeping
track of your checking account activity, loan payments, and
monitoring your loan balance. It can also keep track of
variations in monthly utility and phone bills. Please keep
in mind that the Account History Report can be rather long
when several accounts are selected.
INCOME STATEMENT - The Income Statement shows the total income and
expenses for a given period of time. It also shows your net
income which is the total income less the total expenses.
This report may either be a cumulative report for a specific
period, or a trended, by month report.
BALANCE SHEET - This report shows your financial position. It gives
you the balance of all asset, liability, and equity
accounts. The Balance Sheet may also be run as a cumulative
or trended report.
CHART OF ACCOUNTS - This is a report of your most current Chart of
Accounts. You should run this report after making any changes
to the Chart of Accounts.
BUDGET VARIANCE REPORT - This report shows the difference between the
actual amounts and the budgeted amounts for both income and
expenses. When generated for more than one month, the
Budget Variance Report shows only cumulative amounts with
one variance for that amount.
BUDGET LISTING - This is a listing of all accounts that have been
assigned budget amounts. The account is listed, followed
by the budget amount for that account.
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9b - GENERAL INSTRUCTIONS FOR GENERATING REPORTS
When using 'CHEQUE-IT-OUT' to generate reports, you have three
options. 1. You may list reports to the screen (S), 2. you may print
a hard copy on your printer (P), or 3. you may send your reports to a
disk file (D).
The destination prompt is an option for each of the reports. It appears
as follows:
Screen, Printer, Disk(S,P,D):_
If you select "D" (disk), the system will prompt you for a disk
filename. You may enter a name up to eight characters long. This
file will be saved on your data disk with the file extension of
".RPT". If you enter a filename that already exists, the system will
ask if you want to delete the old file. Answering "NO" will append
the report to the already existing file.
For most reports, you also need to specify a date range. The date
prompt appears as follows:
Starting Date:08-01-89
Ending Date:08-31-89
These dates determine which days, months and years will show on your
reports. The ending date must be within one year of the starting
date (i.e. maximum date range of 01-01-89 through 12-31-89). To get a
year-to-date report, you might select the dates 01-01-89 through 12-
31-89. If you would like a quarterly report, you could select 01-01-89
through 03-31-89.
When entering prompts for reports, you can back up to a previous field
via the "up" arrow key. Below are examples of the different report
options:
1. The Chart of Accounts and the Budget Listing Reports options are
as follows:
|-------- Chart of Accounts ----------|
| |
| Screen,Printer,Disk(S,P,D):S |
| |
| |
| |
| |
| |
| |
| |
| |
| |
| |
|-------------------------------------|
Enter the destination as described above.
2. The General Journal and Budget Variance Reports options are as
follows:
Page 61
CHEQUE-IT-OUT
|--------- Budget Variance -----------|
| |
| Screen,Printer,Disk(S,P,D):S |
| |
| |
| Starting Date:08-01-89 |
| Ending Date:08-31-89 |
| |
| |
| |
| |
| |
| |
|-------------------------------------|
Enter the destination and date range as described above.
3. The Account History Report options are as follows:
|--------- Account History -----------|
| |
| Screen,Printer,Disk(S,P,D):S |
| |
| |
| Starting Date:08-01-89 |
| Ending Date:08-31-89 |
| |
| Accounts on separate pages:Y |
| |
| Account Starting:1000__ |
| Ending:5000__ |
| |
|-------------------------------------|
Enter the destination prompt and date range as described above.
Then, if you would like each account listed on a separate page,
answer "Y" at the "Accounts on separate pages" prompt. If not,
simply answer "N" and more than one account will be printed on a
page in order to conserve paper.
Next, enter the account number range you would like printed on
this report. If you are only printing one account, enter that
account number at both of the account prompts.
4. The Income Statement and Balance Sheet Reports options are as
follows:
Page 62
CHEQUE-IT-OUT
|---------- Balance Sheet ------------|
| |
| Screen,Printer,Disk(S,P,D):S |
| |
| |
| Starting Date:08-01-89 |
| Ending Date:08-31-89 |
| |
| |
| |
| Trended Report:N |
| |
| |
|-------------------------------------|
Enter the destination and date range as described above. Next,
answer the trended report prompt. Answering "Y" to "Trended
Report" will give you a spreadsheet type report with each month
shown in a separate column. Answering "N" will give you a
cumulative total of the months you have chosen in one column.
5. The Recurring Transactions Report options are as follows:
|------ Recurring Transactions -------|
| |
| Screen,Printer,Disk(S,P,D):S |
| |
| |
| |
| |
| |
| |
| Recurring Frequency(A,M,S,B,W):A |
| |
| |
| |
|-------------------------------------|
Enter the destination prompt as described above. Then enter the
recurring frequency code you wish to have a report of. The
frequency code default is "A", which will give you a report of all
recurring entries.
NOTE: If the screen already displays the correct information for your
report, you can simply press <F10> to initiate the report. If
you do not have a printer and try to print a report to the
printer, you will get an error message.
If you are unfamiliar with financial reports, try as many reports as you
like, using the SAMPLE accounts. Doing so will give you an idea of how
the reports look and how they might be used.
Page 63
CHEQUE-IT-OUT
SECTION TEN - UTILITIES
The Utilities menu contains important menu items such as; Sorting
transactions, Exporting Files, Check format settings, and utility that
automatically closes your books at the end of the year. From the
'CHEQUE-IT-OUT' master menu select the Utility sub-menu and the
following screen will appear:
|------ Utility Menu ------|
| Leave Utilities Menu |
| Sort Transactions |
| Import Transaction File |
| Check Writing Settings |
|--------------------------|
10a - SORT TRANSACTIONS:
'CHEQUE-IT-OUT' normally keeps your transactions and checks organized
in the order in which they are input. The Sort function allows the
user to choose the manner in which you want your transactions and checks
organized (sorted). You also may sort as often or as little as you
want, as the sort order does not affect the operation of 'CHEQUE-IT-
OUT'. If you have removed (deleted) some transactions, sorting your
datafile will free disk space which was previously occupied by the
now deleted transactions. The sort function is also very useful
when reconciling your accounts as you can sort transactions in date or
check number order.
1. To start sorting select the Sort Transactions from the Utility
Menu and the following screen will appear:
|----- Select Sort Order ------|
| Leave Sort Transactions Menu |
| Input Order |
| Date Order |
| Check Number Order |
|------------------------------|
Select the order in which you would like to sort your
transactions, by moving the highlighted cursor or mouse to the
appropriate item and pressing the "ENTER" key. If you have a
mouse press the left button from the appropriate menu selection.
'CHEQUE-IT-OUT' will then sort your transactions in the order you
have selected.
10b - IMPORT TRANSACTION FILE
This is an advanced feature and is primarily used by experienced DOS
users. It allows you to IMPORT ASCII text files into your 'CHEQUE-IT-
OUT' transaction file.
To import transactions into 'CHEQUE-IT-OUT', you must create an ASCII
fixed length file (one record per line). The format of this record
layout is as follows:
Page 64
CHEQUE-IT-OUT
FIELDNAME STARTING LENGTH MASK
--------- -------- ------ ----
DATE 1 8 User defined in
the configuration
DESCRIPTION 9 30 TEXT
CHECK 39 7 TEXT
ACCOUNT 46 6 1-999999
DEBIT/CREDIT TYPE 52 1 "D", "C"
AMOUNT 53 11 ########.##
CLEARED 64 1 "Y", "*", " "
When importing transactions all records are error checked to be sure
the transaction meets the mask edits before accepting the transaction.
If a transaction does not meet the mask specifications that specific
transaction will not be imported.
Select "Import Transaction File" from the Utility menu, and the
following prompt will appear.
|-------- IMPORT TRANSACTIONS ---------|
| |
| Import File Name:________.TXT |
| |
| |
| |
| |
|--------------------------------------|
Enter the datafile name you wish to import. The import file must be
on the same disk and directory as the database you are currently
using. When the import is complete, you will then be back at the
Utility menu.
10c - CHECK WRITING SETTINGS
The Check Writing Settings allow you to set-up important printing
positions for the check printing function of 'CHEQUE-IT-OUT'. If you
are not going to print checks, you may skip this section. 'CHEQUE-IT-
OUT' allows you to print on ANY checks regardless of layout. You can
even print checks on your current personal checks. Pre-printed checks
can be purchased from our recommended forms supplier, Deluxe Computer
forms (1-800-328-0304). 'CHEQUE-IT-OUT' also has a On-Line Order form
for ordering checks from Deluxe. The following checks are recommended
and can be ordered from DELUXE. When ordering please reference this
fast service number # TO9023.
LaserJet Checks # 091193 Personal Checks # 091050
Non-Stub Checks # 091065 Stub Checks # 091004
Select the Check Writing Settings from the Utility Menu and the
following screen will appear:
Page 65
CHEQUE-IT-OUT
|-------------------- CHECK WRITING SETTINGS ---------------------|
| |
| Last Check Number USED:1004___ Check Size, Length:17 Width:60 |
| |
| ---- CHECK ----- ----- STUB ----- |
| Check writing Position: Row Column Row Column |
| Check Number(7), 1_ 47 0_ 0_ |
| Check Date(8), 3_ 40 0_ 0_ |
| Pay to Name(30), 8_ 8_ 0_ 0_ |
| Address(30), 9_ 8_ 0_ 0_ |
| Check Amount(12), 5_ 45 0_ 0_ |
| Amt with words(55), 6_ 3_ 0_ 0_ |
| Expense Description(30), 12 3_ 0_ 0_ |
| |
| Check Init String:0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ |
| Check Exit String:0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ 0__ |
|-----------------------------------------------------------------|
NOTE: The Check Writing Settings must be set-up for each one of your
datafiles if you will be printing checks. The above settings
are for the personal size continuous form checks from Deluxe.
The Check Writing positions are used to customize your check writing.
By changing these positions you can virtually use any check with this
software. Select the row and column printing position for each of this
fields. If you want to omit an item from printing on the check put a
zero (0) in the row field. To move from one input field to the next
press "ENTER".
Recommended settings for each of the other pre-printed checks are as
follows:
Laserjet Checks: Check Size, Length:60 Width:85
---- CHECK ----- ----- STUB -----
Check writing Position: Row Column Row Column
Check Number(7), 1_ 68 22 68
Check Date(8), 8_ 50 29 50
Pay to Name(30), 8_ 9_ 29 9_
Address(30), 9_ 9_ 30 9_
Check Amount(12), 8_ 66 29 66
Amt with words(55), 6_ 7_ 27 7_
Expense Description(30), 15 4_ 36 4_
No-Stub Checks: Check Size, Length:21 Width:85
---- CHECK ----- ----- STUB -----
Check writing Position: Row Column Row Column
Check Number(7), 1_ 68 0_ 0_
Check Date(8), 6_ 53 0_ 0_
Pay to Name(30), 12 8_ 0_ 0_
Address(30), 13 8_ 0_ 0_
Check Amount(12), 6_ 67 0_ 0_
Amt with words(55), 8_ 7_ 0_ 0_
Expense Description(30), 16 5_ 0_ 0_
Page 66
CHEQUE-IT-OUT
Stub Checks: Check Size, Length:42 Width:85
---- CHECK ----- ----- STUB -----
Check writing Position: Row Column Row Column
Check Number(7), 1_ 68 22 68
Check Date(8), 9_ 52 30 52
Pay to Name(30), 9_ 10 30 10
Address(30), 9_ 10 30 10
Check Amount(12), 9_ 67 30 67
Amt with words(55), 7_ 9_ 28 10
Expense Description(30), 16 5_ 37 5_
NOTE: ROW indicates the starting line from the top of the check (i.e.
rows are down).
COLUMN is the starting vertical position from the left side of
the check (i.e. columns are across).
Last Check Number USED: Enter here your last check number written.
Valid numbers are 1 - 999999.
Check Size, Length:60, Width:17:. These are the total numbers of
rows and columns available on a personal check. Usually a
personal check with no stub is 6"x10="60" in width and
2.83"x6="17" in length.
CHECK NUMBER: Location of your check number on the check. If you have
pre-numbered checks enter here "0". This field is seven
characters long.
CHECK DATE: Location of the date on your check. This field is
eight characters long.
PAY TO NAME: Location of the name, who this check is payable to.
This field is thirty characters long.
ADDRESS: Location of the three line address on your check. The address
field is optional (if you do not want the address printed enter
"0" here). The address itself is entered at the time you enter
your check. Each line can be up to thirty characters long.
CHECK AMOUNT: Location of the decimal amount on your check
(i.e. 500.00). This amount is twelve characters long.
AMOUNT WITH WORDS: Location of the amount in words on your check (i.e.
****FIVE HUNDRED and NO/100). This line is 55
characters long.
EXPENSE DESCRIPTION: Location of the Expense account name. This field
is thirty characters long.
The inputs for the fields below are the escape sequences which change
your printer modes (see your printer manual for proper codes) when
printing checks. All inputs are numbers from 0 to 255. If you do not
know the codes to use for your printer, simply set all fields to zero.
Page 67
CHEQUE-IT-OUT
CHECK INIT STRING: The initialization codes allows you to send a
special setup string to the printer before printing checks. It may,
for example, be used to turn off your out-of-paper sensor and setting
a half-line advance when you are using your personal checks in your
printer.
CHECK EXIT STRING: This is an optional field to reset your printer
after printing checks.
Once you have answered the above questions press the "F10" function
key to save your new Check Writing Settings.
Page 68
CHEQUE-IT-OUT
SECTION ELEVEN - USER SUPPORT
CHEQUE-IT-OUT IS USER-SUPPORTED (Shareware) SOFTWARE! If you are
using this software, and find it to be of value to you, your payment
is necessary and appreciated. The $49.95 purchase price is a true
bargain. Please send your payment to:
HOOPER INTERNATIONAL, INC.
P.O. Box 50200
Colorado Springs, CO 80949
(719) 528-8989
24 HOUR ORDER LINE
1-800-245-7789
As a user of CHEQUE-IT-OUT, we invite you to share with your friends,
and other users, by making a copy of the shareware version of this
program. For payment, we continue to employ the honor system, which
has worked for us and for you, our user. In the long run, the $49.95
suggested price is incidental when compared to the many benefits and
time-saving factors derived from using this superb program. We invite
you to use, share, and enjoy!
THE USER-SUPPORTED CONCEPT
User-supported software (also referred to as Shareware) is an
experiment in the distribution of computer programs. It is based on
the following beliefs:
- The value and utility of software is best assessed by the user on
his or her own system.
- The creation of personal computer software can and should be
supported by the computing community.
- The copying of programs should be encouraged, rather than
restricted.
- Quality software should be available at reasonable cost.
Anyone may request a copy of a user-supported program by sending a
blank, formatted disk to the author of the program. An addressed,
postage-paid return mailer must accompany the disk. A copy of the
program, with documentation on the disk, is then sent by return mail.
The program carries a notice suggesting a payment of the registration
fee to the program's author.
Free distribution of software, and voluntary payment for its use,
eliminates costs for advertising and copy-protection schemes. Users
obtain quality software at reduced cost. They have the advantage of
trying the software before buying, and they can do so at their own
pace and in the comfort of their own home or office. We all know the
best programs survive, based purely on their quality and usefulness.
Please join in the experiment. If you believe in these ideals, and
use the program, your payment is necessary and solicited to help make
Page 69
CHEQUE-IT-OUT
the experiment viable and workable.
IF YOU HAVE COMMENTS, SUGGESTIONS, OR QUESTIONS . . .
It is our express goal to provide you with the highest-quality,
easiest-to-use programs at the lowest price.
The best way to receive help with your questions, or response to your
suggestions, is to call or send a letter to us. Or simply use the
User Comment Form on the last page of this manual. Be sure to
carefully detail the problem and all symptoms (perhaps providing a
printout as an example, if applicable). Please include a stamped,
self-addressed return envelope. We will respond to all such
questions, as soon as possible.
Before writing or calling, however, we encourage you to please read
over the documentation one more time, looking for an answer to your
questions or a solution to your problem.
If you are a REGISTERED USER you may call us at (719) 528-8989 for
instant help with your problem or question. We do not charge for
customer support like others.
If you are NOT a REGISTERED USER (not having paid for your copy of the
program), we may not be able to answer your questions specifically.
The honor system must prove to be a viable method of distributing this
program, and registering it in your name, in order for us to answer
your questions about its use or specific applications of your needs.
We're sure you understand that our time is a limited resource, and
that it is only fair to spend it on our registered paid-in-full users.
As you know, that's the way the system works!
If you have any comments or suggestions regarding CHEQUE-IT-OUT,
please let us know. We appreciate all comments and, in future
versions of CHEQUE-IT-OUT, we will certainly implement the suggestions
that are advantageous to other users as well.
WHY SHOULD I PAY?
You are trusted to use this copy of CHEQUE-IT-OUT for evaluation
purposes only, until the requested payment is made. Some of the
obvious reasons for sending in your payment are listed below:
- When we receive your payment, we will send you a FREE COPY of our
latest version of CHEQUE-IT-OUT. This is the version with the
newest features and enhancements. Please note: NEW FEATURES ARE
BEING ADDED REGULARLY TO THIS PROGRAM.
- You will recieve a complete 96 page printed and bound manual.
- Unlimited FREE technical support for one year. Support is available
by phone, Fax, or mail.
- You will receive FREE additional software to go with your
CHEQUE-IT-OUT software. This includes: Graphics, Account
Reconciliation software, datafile export capability, automatic
Page 70
CHEQUE-IT-OUT
updating of beginning balances at the beginning of each year, etc..
- You will receive our quarterly newsletter which provides hints on
using CHEQUE-IT-OUT as well as keeps you abreast of new enhancements
which become available.
- We will add your name to our list of registered users. As each new
version comes out, you will automatically receive a mailing which
gives you the option of buying the new version for a very nominal
upgrade fee.
- You will also receive a FREE CONVERSION PROGRAM (if necessary) to
convert your existing CHEQUE-IT-OUT data files into the latest
format without re-entering any of your data.
- You will feel better about using CHEQUE-IT-OUT if you know you are a
paid-in-full registered user.
- Last, but not least, you will receive priority treatment if you call
or write to us with problems or questions.
UPGRADE POLICY
As more fully outlined above, when you send in your payment with the
version number of your copy, we will send you a registered copy of the
latest version of CHEQUE-IT-OUT. You will then be automatically
notified of all future releases. These will be available to you for a
nominal upgrade fee (usually under $10).
Page 71
CHEQUE-IT-OUT
SECTION TWELVE - DISK FILE NAMES
PROGRAM DISK
File Name Description
------------ ------------------------------------------------------
CHEQUE EXE - Main Program executable file.
CHEQUE OVR - Program Overlay File.
CHEQUE HLP - Context-sensitive help file.
ORDER DOC - Blank order form which can be printed.
SAMPLE GLA - Sample - Chart of Accounts data file.
SAMPLE GLT - Sample - Transaction data file.
SAMPLE GLR - Sample - Recurring Transaction data file.
SAMPLE CKF - Sample - Reconciliation data file.
CONFIG SYS - Needed to run 'CHEQUE-IT-OUT' (See your DOS manual)
README BAT - Displays this file on screen
DOCUMENTATION DISK
File Name Description
------------ -------------------------------------------------------
CHEQUE DOC - Documentation Manual.
PRINTDOC BAT - Batch file which prints documentation on printer.
README BAT - Displays this file on screen
ORDER DOC - Blank order form which can be printed.
Page 72
CHEQUE-IT-OUT
-----------------------------------------------------------------------
| O R D E R F O R M |
| |
| MAIL: Hooper International, Inc. 24 Hr ORDER LINE:1-800-245-7789 |
| TO P.O. Box 50200 24 Hr FAX line:(719) 528-8997 |
| Colorado Springs, CO 80949 Tech Support:(719) 528-8989 |
| U.S.A. |
|---------------------------------------------------------------------|
| Mastercard:___ Visa:___ Amex:___ Check:___ (U.S. FUNDS ONLY) |
| |
| Card Number:________________________________ Expiration:__________ |
| |
| Name:_______________________________ Signature:___________________ |
| |
| Company:________________________________________ |
| |
| Address:_______________________________ Disk Size,5 1/4, 3 1/2:___ |
| |
| City:____________________________ State:____ Zipcode:____________ |
| |
| Country:_________________________ Phone:(____)____________________ |
| |
| Registration number on disk you were using:________________________ |
| |
| How did you hear about this software:______________________________ |
|---------------------------------------------------------------------|
| ITEMS ORDERED |QTY|UNIT PRICE| AMOUNT |
|--------------------------------------------|---|----------|---------|
| CHEQUE-IT-OUT - Personal Accounting | _ | $49.95 | $ |
| | | | |
| | | | |
| | | | |
| INTEGRATED ACCOUNTING SYSTEM FOR BUSINESS: | | | |
| FINANCE MANAGER II - General Ledger | _ | $49.95 | $ |
| | | | |
| - Account Reconciliation| _ | $14.95 | $ |
| | | | |
| - Financial Utilities | _ | $24.95 | $ |
| | | | |
| - Accounts Receivable | _ | $39.95 | $ |
| | | | |
| - Accounts Payable | _ | $39.95 | $ |
| | | | |
| - Payroll | _ | $49.95 | $ |
| | | | |
| | | | |
| | | | |
| | | | |
|-----------------------------------------------------------|---------|
| SUBTOTAL | $ |
|-----------------------------------------------------------|---------|
| ADD Shipping/Handling charge (Shipped UPS Blue in USA) | 5.00 |
|-----------------------------------------------------------|---------|
| TOTAL | $ |
|-----------------------------------------------------------|---------|
| Colorado residents add 6.5% sales tax | $ |
|-----------------------------------------------------------|---------|
| Prices subject to change | |
| All amounts in US currency GRAND TOTAL (US $) | $ |
-----------------------------------------------------------------------
Page 73
FILE1560.TXT
Disk No: 1560
Disk Title: Cheque-It-Out 2 of 2 (also 1559)
PC-SIG Version: S1.2
Program Title: Cheque-It-Out
Author Version: 1.1
Author Registration: $39.95
Special Requirements: 448K RAM, one (1) high density floppy, or two (2)
Quicker than "Quicken," more intuitive than "Intuit," CHEQUE-IT-OUT is
the choice for anyone who wants to do more than just balance their
checkbook. Here at last is a complete personal bookkeeping system
that doesn't expect you to be an accountant to use it. Nor does it
treat you like a child in its well thought out explanations of how to
keep track of your finances, balance the books and generate impressive
statements of net worth, profit and loss, etc., -- guaranteed to
impress your banker or accountant.
The double-entry financial system creates financial reports, and
tracks income and expenses, assets, liabilities and budgets. It
prints checks, both standard pin-fed and individual personal checks.
Easy-to-follow menus and context-sensitive pop-up help screens guide
you along, and the optional sound effects actually make doing your
books fun! More importantly, this is a program that puts you back in
charge of your own finances -- teaching you what you need to know to
manage your money yourself!
PC-SIG
1030D East Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1989 PC-SIG, Inc.
GO.TXT
╔═════════════════════════════════════════════════════════════════════════╗
║ <<<< Disk #1560 CHEQUE-IT-OUT Disk 2 of 2 (also 1559) >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ To install program to either a floppy drive system or a hard drive ║
║ system, type: INSTALL (press enter) ║
║ ║
║ To print documentation, type: PRINTDOC (press enter) ║
╚═════════════════════════════════════════════════════════════════════════╝
ORDER.DOC
-----------------------------------------------------------------------
| O R D E R F O R M |
| |
| MAIL: Hooper International, Inc. 24 Hr ORDER LINE:1-800-245-7789 |
| TO P.O. Box 50200 24 Hr FAX line:(719) 528-8997 |
| Colorado Springs, CO 80949 Tech Support:(719) 528-8989 |
| U.S.A. |
|---------------------------------------------------------------------|
| Mastercard:___ Visa:___ Amex:___ Check:___ (U.S. FUNDS ONLY) |
| |
| Card Number:________________________________ Expiration:__________ |
| |
| Name:_______________________________ Signature:___________________ |
| |
| Company:________________________________________ |
| |
| Address:_______________________________ Disk Size,5 1/4, 3 1/2:___ |
| |
| City:____________________________ State:____ Zipcode:____________ |
| |
| Country:_________________________ Phone:(____)____________________ |
| |
| Registration number on disk you were using:________________________ |
| |
| How did you hear about this software:______________________________ |
|---------------------------------------------------------------------|
| ITEMS ORDERED |QTY|UNIT PRICE| AMOUNT |
|--------------------------------------------|---|----------|---------|
| INTEGRATED ACCOUNTING SYSTEM FOR BUSINESS: | | | |
| FINANCE MANAGER II - General Ledger | _ | $49.95 | $ |
| | | | |
| - Account Reconciliation| _ | $14.95 | $ |
| | | | |
| - Financial Utilities | _ | $24.95 | $ |
| | | | |
| - Accounts Receivable | _ | $39.95 | $ |
| | | | |
| - Accounts Payable | _ | $39.95 | $ |
| | | | |
| - Payroll | _ | $49.95 | $ |
| | | | |
| | | | |
| | | | |
| CHEQUE-IT-OUT - Personal Accounting | _ | $49.95 | $ |
| | | | |
| | | | |
| | | | |
| | | | |
|-----------------------------------------------------------|---------|
| SUBTOTAL | $ |
|-----------------------------------------------------------|---------|
| ADD Shipping/Handling charge (Shipped UPS Blue in USA) | 5.00 |
|-----------------------------------------------------------|---------|
| TOTAL | $ |
|-----------------------------------------------------------|---------|
| Colorado residents add 6.5% sales tax | $ |
|-----------------------------------------------------------|---------|
| Prices subject to change | |
| All amounts in US currency GRAND TOTAL (US $) | $ |
-----------------------------------------------------------------------
Directory of PC-SIG Library Disk #1560
Volume in drive A has no label
Directory of A:\
CIO DOC 182917 2-01-90 1:10a
FILE1560 TXT 2443 3-22-90 5:47p
GO BAT 38 1-01-80 1:56a
GO TXT 617 10-18-89 10:43a
INSTALL EXE 22800 2-01-90 1:10a
ORDER DOC 4692 2-01-90 1:10a
PRINTDOC BAT 438 2-01-90 1:10a
README BAT 1201 2-01-90 1:10a
SAMPLE CKF 108 2-01-90 1:10a
SAMPLE GLA 8844 2-01-90 1:10a
SAMPLE GLF 132 2-01-90 4:36p
SAMPLE GLR 69 2-01-90 1:10a
SAMPLE GLT 8970 2-01-90 1:10a
13 file(s) 233269 bytes
80896 bytes free