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PC-SIG Diskette Library (Disk #1519)
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Information about “LETRHEAD”
You have a small startup business with more time and ambition than
bucks -- but you need classy-looking letterhead stationery and
impressive envelopes and can't afford a graphics designer or expensive
printing. LETRHEAD gives you a way to look real good, real cheap!
Create your own custom letterhead stationery and envelopes using a
standard dot matrix printer. Design your own distinctive company logo
using the built-in font editor.
A mail merge feature makes it easy to print custom envelopes complete
with mailing addresses drawn from your ASCII files. Or crank out fancy
labels to dress up your shipments.
FILE1519.TXT
Disk No: 1519
Program Title: LETRHEAD version 3.0C
PC-SIG version 1
You have a small startup business with more time and ambition than
bucks---but you need classy-looking letterhead stationery and impressive
envelopes and can't afford a graphics designer or expensive printing.
LETRHEAD gives you a way to look real good, real cheap!
Create your own custom letterhead stationary and envelopes using a
standard dot matrix printer. Design your own distinctive company logo
using the built-in font editor.
A mail merge feature makes it easy to print custom envelopes complete
with mailing addresses drawn from your WordStar or Sidekick files. Or
crank out fancy labels to dress up your shipments.
Synopsis: Design your own company logo, and print great looking
letterheads and envelopes on your dot matrix printer!
Usage: Printer utility/Letterhead Logo Design/Business Graphics
Special Requirements: Compatible Epson FX or IBM dot matrix printer.
How to Start: Type GO (press enter).
Suggested Registration: $10.00
Author: Skip Williams, Technical Service Associates
LETRHEAD DOC User guide.
LETRHEAD ENV Sample envelope return address.
LETRHEAD DEF Program default save file.
LETRHEAD PTN Sample logo.
LETRHEAD EXE Main program.
LETREDIT EXE Editor module.
LETRHEAD ADR Sample address.
LETRHEAD LBL Sample label.
LETRHEAD MRG Sample names, addresses for envelope mergine.
LETRHEAD TXT Sample letters to print.
REGISTER FRM Registration form.
The PC-SIG Library
1030D E Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1989 PC-SIG, Inc.
GO.TXT
╔═════════════════════════════════════════════════════════════════════════╗
║ <<<< Disk No 1519 LETRHEAD >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ To start the program, type LETRHEAD (press enter) ║
║ ║
║ To view the documentation on your screen, type VIEW (press enter) ║
║ ║
║ To copy the documentation to your printer, type MANUAL (press enter) ║
║ ║
║ To copy the registration information to your printer, type ║
║ REGFORM (press enter) ║
╚═════════════════════════════════════════════════════════════════════════╝
LETRHEAD.DOC
Technical Service Associates
Letterhead Generator Version 3.0
LETRHEAD
(C) Copyright 1986, 1987, 1988 by George C. Williams, Jr.
All Rights Reserved
_______________________________________________________________
Technical Service Associates
George C. Williams, Jr. ("Skip")
277 Sandhurst Road
Columbia, S.C. 29210
_______________________________________________________________
1
Technical Service Associates
Letterhead Generator Version 3.0
LETRHEAD
Table of Contents
Section I
Introduction ............................................4
Getting Started Quickly..................................4
Registration ............................................5
Source Code ........................................5
Copying and the ShareWare Concept .......................5
Section II
Hardware and Software Requirements ......................7
The Logo Editor .........................................7
Invoking the Editor .................................7
Editor Commands .....................................7
Menu Structure ..........................................9
Section III
Program Functions .......................................10
Main Menu ...........................................10
Display/Edit the logo ...............................10
Print the Letterhead ................................10
Print Envelope/Index Cards ..........................10
Print Labels ........................................10
Change default settings .............................10
Quit ................................................10
Section IV
Program Variables .......................................11
Data File Options ...................................11
Printer and Print Style Options .....................11
Letterhead Options ..................................11
Envelope/Index Card Options .........................11
Label Options .......................................11
Section V
Data File Variables .....................................12
Default Disk Drive ..................................12
Default Directory ...................................12
.PTN File ...........................................12
.ADR File ...........................................12
.ENV File ...........................................13
.LBL File ...........................................13
.MRG File ...........................................13
File of text to print on Letterhead .................13
Section VI
Printer Variables .......................................15
Printer Type ........................................15
Resetting the Printer ...............................15
2
Letterhead Address Print Style ......................16
Envelope Return Address Print Style .................16
Envelope Mailing Address Print Style ................16
Text Print Style ....................................16
Label Information Print Style .......................16
Section VII
Letterhead Variables ....................................17
Number of Pages of Letterhead to Print ..............17
Print Text File After Logo ..........................17
Number of Text Lines to Skip ........................17
Number of Spaces to Offset Text at Left Margin ......17
Section VIII
Envelope Variables ......................................18
Starting Column Number of Mailing Address ...........18
Number of Blank Lines Between Logo and Mailing Adr ..18
Size of Envelope/Card in Inches .....................18
Number of Envelopes/Cards to Print ..................18
Number of Mailing Address Lines .....................19
Source of Mailing Address Lines .....................19
Pause Between Each Envelope? ........................19
Number of Line Feeds to Insert Envelope .............19
Number of Linefeeds to Eject Envelope ...............20
Section IX
Label Variables .........................................21
Number of Labels to Print ...........................21
Size of the Label in Inches .........................21
Print Contents of .ENV File Under Logo? .............21
Number of Dummy Labels to Print for Line-up .........21
Section X
Run Time Options ........................................23
Introduction ........................................23
Reset to Standard Defaults ..........................23
Print Letterhead and Text in One Pass ...............23
Print Envelope and Find Mailing Address .............24
Conclusion .................................................25
Registration Form .......................................26
3
Technical Service Associates LETRHEAD 3.0
Section I
Introduction
This Shareware program provides the ability to design and print
custom letterhead, envelopes, index cards and labels. The
system provides for an very simple way to design a logo, etc. to
be printed on the top left side of the paper together with other
name and address information printed on the top middle or right
side.
The logo design is simply done using the built-in editor (or a
word processor or notepad facility such as Sidekick(tm)).
An x (or non-blank character) represents a graphic dot on the
printer. A blank represents a space the size of a graphic dot.
You design the logo using blanks and X's with the editor,
creating the logo line by line. This file is then used as input
to the program and the logo is printed, with the program
converting the x's and blanks to the respective graphic dots on
the printer. At your option, a name and address or other
information will also be printed.
Using this technique, the program will optionally print the logo
on envelopes, index cards, or labels with additional text printed
where desired.
Getting Started Quickly
1. Load the program LETRHEAD.EXE.
Put the diskette in drive A.
Type LETRHEAD
NOTE: If the program issues a message that the
LETRHEAD.PTN file cannot be found, then exit the
program and type the following:
LETRHEAD R
This will reset the program to use all of the standard
defaults, as well as the current drive and directory.
A message will be issued, asking if it is ok to write
the defaults to disk. Reply with a y or n. A 'y' will
cause the default file to be saved. A 'n' will not
save the file, and the defaults will be in effect only
for this execution of the program.
2. Try the various options using the sample logo and data
provided on the included files.
3. Do your own designs.
4
Technical Service Associates LETRHEAD 3.0
4. If you like it...
Registration
Register by mailing $10.00. For your registration fee, you will
receive written notice of each new major release of LETRHEAD
along with a list of all of the new and improved features. You
will also help compensate the author for the many hours of time
invested in the program and encourage the development of
additional ShareWare software products.
For your convenience, a form is provided at the end of this
document for registration should you wish to use it.
If you would like the latest version on diskette, send $15.00.
This includes the registration fee.
If you would like the source code to tinker with, send $25.00.
This includes the registration fee. A diskette containing the
latest version including the LETRHEAD source code will be
returned to you. The LETRHEAD program is written in Turbo
Pascal(tm) version 4.0.
The source code for the LETREDIT module (the editor function)
cannot be included as it contains modifications of routines from
the Borland Editor Toolbox package. Under Borland's license
agreement, the object code can be distributed but not the source
code. LETREDIT is a separate program and LETRHEAD may be changed
and recompiled as needed. LETREDIT and LETRHEAD have similar
routines for the display and printing of the logo.
The source code is for your private, non-commercial use only.
With either registration, you will be provided with notice of the
next major release of the system. If there is enough interest
and support, additional functions may be added.
Your comments on the LETRHEAD program are welcome, along with any
suggestions that you might have or additional functions that you
might need. This release has incorporated many of the comments
and suggestions from registered users.
Copying and the ShareWare Concept
This program is distributed under the ShareWare software
distribution concept. That is, this program may be
uploaded/downloaded via BBS's, copied and distributed with only
several restrictions as stated below.
You are encouraged to register your copy of LETRHEAD if you use
it and find it of value. This honor system encourages the
continued development of low cost and diverse PC software.
5
Technical Service Associates LETRHEAD 3.0
Please register this copy and all copies of other ShareWare
products that you may be using. It is a small way of paying back
the authors for the enormous amount of time that is invested in
creating software. Thanks!
This program and the associated files may be freely copied and
distributed. The only restrictions are that the program and
files not be modified in any way and that all files EXCEPT the
Source (LETRHEAD.PAS) be included in the copy. The source code
(LETRHEAD.PAS) is for your private use only. Please do not
distribute this file.
PC User Groups or Clubs may add LETRHEAD to their software
libraries with the following restrictions:
- That the program and files are not modified in any way
- All files, including this .DOC file are included
- A diskette copying fee of $10.00 or less is charged.
If this program and associated files are received through a PC
Group or Club, please understand that any diskette or club fee
paid does not constitute registering your copy of LETRHEAD.
The following files are distributed with the LETRHEAD system:
LETRHEAD.EXE - The LETRHEAD program
LETREDIT.EXE - The Logo Editor Module
LETRHEAD.DEF - Program default save file
LETRHEAD.DOC - Program documentation (this file)
LETRHEAD.PTN - Sample Logo
LETRHEAD.ADR - Sample address for letterhead
LETRHEAD.ENV - Sample envelope return address
LETRHEAD.LBL - Sample stuff to print on labels
LETRHEAD.TXT - Sample letters to print
LETRHEAD.MRG - Sample names and address for envelope
merging.
REGISTER.FRM - Registration Form for LETRHEAD
6
Technical Service Associates LETRHEAD 3.0
Section II
Hardware and Software Requirements
Required hardware includes an Epson FX or IBM printer or close
compatible. If your printer will emulate the Epson/IBM graphic
command set, it will probably work successfully. The program has
been used on a variety of printers, including several laser
printers with Epson emulation.
A graphics display is useful as the program provides a facility
to display the logo on the screen much as it will look when
printed. This is especially helpful during the design process.
LETRHEAD supports CGA, Hercules compatible, VGA, and EGA graphic
monitors.
If you do not have a graphics monitor, the program may still be
used but it will be necessary "test" print the logo each time a
change or modification is made.
The Logo Editor
This version of the LETRHEAD program contains a built-in editor
to be used in creating and modifying your logo. The editor is a
standard ASCII editor and also may be used to create or modify
the various other files associated with the LETRHEAD program,
such as the address file (.ADR), the envelope return address
(.ENV), etc.
The editor commands are similar to those used for many other
editors such as WordStar(tm), Borland's SideKick(tm), Turbo
Pascal(tm), etc. If you are not familiar with the commands,
there is a online help function - the F1 key, that will display a
list of commands while in edit mode.
The editor may be started from the LETRHEAD main menu using
option 1 - Display/Edit the Logo. This option will present
another menu from which to select - 1. Display or 2. Edit of the
logo. If Edit is desired, type 2 and press the return key.
The Editor module will be started (LETREDIT.EXE) and will present
your logo file to be edited. The filename displayed is the .PTN
file as named in the default file (To change this displayed file
name or directory, see Section III, option 5. below.). To edit
the displayed file, simply press the Return key. To edit another
file, type the path (if any) and the filename to be edited and
press enter.
Editor Commands
Function Keys
At the bottom of the Editor screen is a description of the
available function keys. Each of these keys are available during
7
Technical Service Associates LETRHEAD 3.0
the edit process. The function keys are defined as follows:
F1 - HELP - Pressing this key will open a window that list the
available commands and key combinations to be used with the
editor. Note that the ^ symbol denotes the Ctrl key and is held
while the other keys of the command are pressed.
F2 - Display Logo - This function key will cause the logo in the
editor to be displayed on the screen much the same as it will
appear when printed. To return to the editor, press Enter.
F3 - Print Logo - The logo in the editor will be printed. This
function is primarily used to see how the logo will look when
printed, and is not necessarily a substitute for the printing
functions in the LETRHEAD program.
F9 - Abandon - Press this key to leave the edit function and
return to the LETRHEAD menu. If the logo has been modified in
any way, a message will appear at the bottom of the screen
asking if the modified text should be saved to disk or not.
File Modified. Save It? (y or n).
Responding n will cause any modifications to be lost. Responding
y will cause the file to be saved to disk.
F10 - Save File - Pressing this function key will cause the file
to be rewritten to disk and the return to the LETRHEAD program.
Unless you use this F10 key or reply y when using the F9 key,
your changes will be lost and the LETRHEAD program will use the
logo as contained in the .PTN file on disk.
Commands
The command set is similar to that used in WordStar(tm),
Borland's editors, and several others.
Command PC Keys
Beginning of Line Home
End of Line End
Top of Page ^Home
Bottom of Page ^End
Top of File ^PgUp
Bottom of File ^PgDn
Insert Mode On/Off Ins
Insert a New Line ^N or Return (with Ins on)
Delete a Line ^Y
Delete to End of Line ^QY
Delete Character Del
Mark Start of Block ^KB
Mark End of Block ^KK
Copy Block ^KC
Move Block ^KV
Delete Block ^KY
8
Technical Service Associates LETRHEAD 3.0
Note that the ^ is the Ctrl key and should be held down while the
other keys are pressed.
Also, the Ins (insert) key is a toggle. That is, pressing it
will turn insert mode off. Pressing it again will turn insert
mode on. If insert mode is on, the word INSERT will appear on the
editor status line near the top of the screen.
Menu Structure
Main Menu
1. Display/Edit the Logo
|
|-- 1. Display the Logo
|
|-- 2. Edit the Logo
|
|-- 0. Return to the Main Menu
2. Print Letterhead
3. Print Envelopes
4. Print Labels
5. Change Program Default Settings
|
|-- 1. Data File Options
|
|-- 2. Printer and Print Style Options
|
|-- 3. Letterhead Options
|
|-- 4. Envelope/Index Card Options
|
|-- 5. Label Options
|
|-- 0. Return to the Main Menu
0. Quit
9
Technical Service Associates LETRHEAD 3.0
Section III
Program Functions
Main Menu
1. Display/Edit the logo.
Selecting this option will provide yet another menu to select
whether the logo is to be 1. Displayed or 2. Edited. Pressing 1
and the Return key will display the logo on the screen.
This gives an indication of how the logo will appear when
printed. The contents of the logo file (.PTN) is converted to
graphics and displayed. Press the ENTER key to return to the
menu.
Pressing 2 and the return key will enter the logo editor. Please
read Section II for a description of the Editor and the editor
functions and commands.
2. Print the letterhead.
This option will print the logo on the top left of the paper. If
an address is provided in the appropriate file (.ADR), it will be
printed on the top middle or the right of the paper.
3. Print Envelope/Index Cards.
This prints envelopes or index cards with the logo on the top
left and the return address below it, if desired. Additionally,
the mailing address may be requested from the keyboard, retrieved
from a file (.MRG), or extracted from a text file and then
printed on the envelope(s).
4. Print Labels.
This option allows the logo to be printed on continuous form
labels. Optionally, data from a file (.LBL) will be printed
beside the logo and the contents of the address file (.ADR) will
be printed below the logo. This option may be used for printing
return mailing labels, diskette labels, etc.
5. Change program default settings.
This option allows the standard program defaults to be changed.
Standard filenames, number of letterhead copies to be printed,
print styles, etc. may be modified. Optionally, the defaults may
be saved to disk (filename LETRHEAD.DEF) for later use. Each
Option is explained in detail in Section IV and following
sections below.
0. Quit
Exits the program and returns to DOS.
10
Technical Service Associates LETRHEAD 3.0
Section IV
Program Variables
1. Data File Options
Selecting this option allows change of the data set names, the
default drive and the default directory. The options and file
usage are discussed below.
2. Printer and Print Style Options
This option allows the changing of the print styles available for
each of the forms. Additionally, a limited printer selection is
provided.
3. Letterhead Options
This provides the ability to change the various options involved
in the printing of letterhead. The options are outlined below.
4. Envelope/Index Card Options
This allows modification of the various parameters for printing
envelopes or index cards. These options are listed below.
5. Label Options
Again, this allows modification of the options used for printing
continuous labels.
0. Return to Main Menu
Selecting this option will return you to the main menu after
asking if the changes that you made to the options should be
saved to disk. If you elect not to save the options, then the
options that you selected are in effect for this execution of the
program only.
11
Technical Service Associates LETRHEAD 3.0
Section V
Data File Variables
1. Default Disk Drive
This is the disk drive specification that will be placed on each
file name. If the default file (LETRHEAD.DEF) is not found, or
is reset, this value is set to the current default drive.
2. Default Directory
This is the path specification that will be placed on each file
name. If the default file (LETRHEAD.DEF) is not found, or is
reset, this value is set to the current directory.
If it is necessary to override the drive and path specification
on an individual file, then type the full drive and path name in
addition to the file name. The program will then use that disk,
path, and file name, ignoring the default drive and directory.
For all files, except option 8, do not specify an extension. The
proper extension will be added by the program.
3. ...PTN - Contains Letterhead logo pattern
This file is required and contains the logo as built by the
editor. The default name is LETRHEAD.PTN but this option allows
changing the name to anything.PTN. The graphic representation of
the logo in this file is printed on letterhead, envelopes,
labels, and/or index cards as desired.
4. ...ADR - Contains the Letterhead Address
This file is printed as the address on the top of the letterhead.
It is optional, and if not present, a message will be displayed
and only the logo will be printed on the letterhead. The address
may be positioned at the top of the form by adding blanks as
desired. This will position the address horizontally across the
top beside the logo. Take a look at the LETRHEAD.ADR for an
example. This is the default name, but, by selecting this
option, may be changed to anything.ADR as desired.
Ten lines of address are allowed, but you will achieve better
results if you leave every other line blank, using only 5 lines
of address. Due to the spacing required to print the logo, the
address gets squashed together if blank lines are not placed in
between.
If the entire address is not printed on the letterhead, add some
blank lines after your logo in the .PTN file. The number of
lines in the logo controls the number of lines printed on the
letterhead. A short logo will sometimes cause some of the
address lines not to be printed.
12
Technical Service Associates LETRHEAD 3.0
5. ...ENV - Contains the envelope return address
This file contains the return address to be printed on the
envelope (or optionally on the label) underneath the logo. It is
an optional file, and if not present, a message will be displayed
and the logo will be printed on the envelope without a return
address. LETRHEAD.ENV is the default name, but may be changed to
anything.ENV as desired.
6. ...LBL - Contains the data printed on label
This file contains the data that will be printed next to the logo
on continuous labels. This file is optional and the default name
is LETRHEAD.LBL but may be changed to anything.LBL as desired
using this option.
7. ...MRG - File of envelope merge addresses
This file is used to "mail merge" addresses when printing
envelopes. The file is an ASCII file in the following format:
First line of address one
Second line of address one
Third line of address one
Forth line of address one
Fifth line of address one
First line of address two
Second line of address two
Third line of address two
Forth line of address two
Fifth line of address two
:
:
etc.
The program will read the first five lines and print them on the
first envelope. The next five lines will be printed on the next
envelope and so on.. This file may be built using the built-in
editor or the ASCII file export of many database programs. If
other than a five line address set is desired, changing option
number 5 on the Envelope Variables menu will specify a value to
use for each address set. Refer to this option for more
information. This file is optional and may be anything.MRG as
desired.
8. .... File of text to print on letterhead
This optional file may be printed after the logo and letterhead
is printed and may be named to anything as desired. The
extension is also up to you. The default name is LETRHEAD.TXT.
This file would be ASCII output from your word processor.
For example, if you want to write a letter and have it printed on
letterhead, write the letter on your word processor. Instead of
printing the letter, have your word processor write the document
13
Technical Service Associates LETRHEAD 3.0
to a ASCII text file. Specify the text file name in this option
(see also Option number 2 on the Letterhead Variables menu) and
the program will print the letterhead, followed by the contents
of this text file. If the text file consists of multiple pages,
the letterhead logo will only be printed on the first page.
Envelopes may also be printed from this text file. The program
will search the text file for a mailing address to print on the
envelope. See option number 6 in Section VIII - Envelope
Variables for more information.
The program also provides the ability to print multiple letters
or envelopes from one ASCII text file. This is done by inserting
!!LETRHEAD!!
in the text after the first letter and before the second (or
succeeding) letters. This code will trigger the program to print
the logo and letterhead again, followed by the text. If
envelopes are to be printed from this file, this code triggers
the program to begin searching for the next address to print on
the envelope as the mailing address. The code !!LETRHEAD!! must
start in column one and will be replaced by a blank line when
printed. !!letrhead!! is also acceptable. Also, a page break
should occur or be specified immediately before each !!LETRHEAD!!
code to insure proper page formatting.
0. Return to the Previous Menu
Returns you to the Program variable selection screen.
14
Technical Service Associates LETRHEAD 3.0
Section VI
Printer Variables
1. Printer type (IBM/Epson or Epson FX-85/286)
Selecting this option will toggle between the two printer types
that are currently supported.
The default is IBM/Epson type of printers. This printer type
will allow the selection of normal, compressed, or miniature
print styles below.
The Epson FX-85/286 option, if selected, will use several of the
Epson only options. In addition to the above print styles,
Italics and Near Letter Quality (NLQ) may be specified for the
letterhead address and the mailing address on the envelope.
2. Program will Reset Printer.
Various programs that might be used after LETRHEAD may not reset
the printer. Also, LETRHEAD may not reset all options correctly
on the printer during its execution.
Please note that the reset is a hardware reset function. If your
printer is printing from its internal buffer when LETRHEAD issues
a reset, the print in progress will be lost. Selecting this
option will toggle the options between four different choices:
Never - This is the default. The LETRHEAD program will
not perform a printer reset. This option should be
used when executing the program in a batch mode when
printing text, etc.
Begin and End - resets the printer at the beginning and
end of the LETRHEAD program execution. Do not use this
option when printing the logo and text in a batch mode,
as the reset will reset the printer at the end of the
program and your printer may still be printing the text
file from its internal buffer.
Beginning - resets the printer only at the beginning of
the LETRHEAD program execution. This option might be
selected if you want to leave the printer page size set
after printing return address labels, to continue
printing address labels from a database program, etc.
End - resets the printer only at the end of the
LETRHEAD program execution. Do not use this option
when printing the logo and text in a batch mode, as the
reset will reset the printer at the end of the program
and your printer may still be printing the text file
from its internal buffer.
15
Technical Service Associates LETRHEAD 3.0
3. Letterhead address print style
Selection of this option will toggle between the various print
styles available for printing the letterhead address. The number
of choices available will depend on the type of printer selected
in option 1 above.
4. Envelope return address print style
Selection of this option will toggle between the various print
styles available for printing the return address below the logo
on the envelope. The number of choices available will depend on
the type of printer selected in option 1 above.
5. Envelope Mailing address print style
Selection of this option will toggle between the various print
styles available for printing the mailing address on the
envelope. The number of choices available will depend on the
type of printer selected in option 1 above.
6. Text print style
Selection of this option will toggle between the various print
styles available for printing the ASCII text file on the
letterhead. The number of choices available will depend on the
type of printer selected in option 1 above.
7. Label information print style
Selection of this option will toggle between the various print
styles available for printing data on the labels.
0. Return to Main Menu
Returns to the Program variable menu.
16
Technical Service Associates LETRHEAD 3.0
Section VII
Letterhead Variables
1. Number of Pages of Letterhead to Print
This option provides for continuous printing of the letterhead
for as many pages as are specified. It is sometimes helpful to
print many pages of the letterhead for later use. When this
option is selected, a window will open and you will be requested
to specify the number of pages to be printed.
If an ASCII text file is specified to be printed, changing this
number to other than one will reprint the same text file the
specified number of times. This is especially useful for form
letters, etc. Simply create your form letter using a word
processor. Write the output to a disk file. Specify the disk
file name in option number 8 of the Data File variable menu, set
number of pages to print to the number of copies that you want,
and set the next option (below) to "Yes". When you select Print
Letterhead on the main menu, your letterhead and letter will be
printed for as many times as you have specified in this option.
2. Print Text File After Logo?
This is a toggle of whether a text file is to be printed after
the letterhead. The name of the file is specified in option 8
under Data File variables menu. This option simply toggles
between "YES" and "NO". If "NO" then only letterhead will be
printed, if "YES" the program will attempt to print the specified
text file.
3. Number of Text Lines to Skip for Logo Space
Because your word processor probably did not allow space for the
logo when it formatted its page size, it is sometimes necessary
to ignore several beginning lines of the text file to allow for
the space at the top of the page where the program will print the
logo. This helps to get the pagination back in sync after
printing the logo. The default is five lines to skip. This
value will depend largely on the size of your logo. Trial and
error is the best rule of thumb.
4. Number of Spaces to Offset Text at Left Margin
If you want your left margin larger than what has been provided
for on the text file from your word processor, specify a value
here. The program will insert this many spaces before printing a
line of text on the letterhead from the ASCII text file. The
default is 0 spaces of offset.
0. Return to Main Menu
Returns to the Program variable menu.
17
Technical Service Associates LETRHEAD 3.0
Section VIII
Envelope Variables
-------------------------------------------------- ^
| logo ---- | |
| return adr | 22c| | |
| ^ ---- | |
| |#2 | |
| v | |
| Mailing Address ^ | |#3
|<----#1--------> Mailing Address | #5 | |
| : | | |
| etc v | |
| | |
-------------------------------------------------- v
1. Starting Col Number of Mailing Address on Envelope
This is the number of blanks to place between the left margin and
the mailing address on the envelope. Increasing or decreasing
this number will move the mailing address left or right on the
envelope as desired. The default is 30 spaces.
2. Number of Blank Lines Between Logo and Mailing Address
This is the number of blank lines that will be inserted between
the printing of the logo/return address and the mailing address.
Increasing or decreasing this number will move the mailing
address up or down on the envelope or index card. The default is
2 blank lines.
3. Size of Envelope/Card in Inches
Use this option only if continuous forms are to be printed. This
parameter will specify the size of the form from the top of one
form to the top of the next form. The size for the form should
be specified to the nearest eighth of an inch in decimal. For
example a 4 inch form should be specified as 4; a 4 1/2 inch form
should be specified as 4.5; a 3 1/8 inch form should be specified
as 3.125. The program will round your specification to the
nearest eighth of an inch if necessary.
If you are not using continuous forms, set this value to 0 which
is the default value.
4. Number of Envelopes/Cards to Print
This option tells the program how many envelopes or cards to
print if the mailing addresses are to be supplied from the
keyboard. After each envelope is addressed from the keyboard,
the next envelope will be requested and aligned, with the mailing
address again being requested. This option is not used if you
are reading a file containing the mailing addresses or using a
text file containing embedded addresses within letters. The
18
Technical Service Associates LETRHEAD 3.0
number of envelopes or cards is then controlled by the number of
addresses on the file.
5. Number of Mailing Address Lines
This option specifies how many mailing address lines will be
requested from the keyboard or will be considered an "address
set" when reading a .MRG file. The default is five, but may be
specified to any value from 1 - 5.
6. Source of Mailing Address Lines
This is a toggle between the keyboard, the .MRG file, and a text
file.
If keyboard is specified, the mailing address will be requested
from the operator.
If .MRG is specified, then a file name as specified in option 7
in the Data File Variable menu will be used as the source of the
mailing addresses. Refer to that option for a description of the
If a search of a text file is specified, the program will read a
text file as named in the Data File Variable option number 8. It
will then search the first 35 lines of the text file looking for
a name and address. When the first group of two or more lines
are found, it assumes these to be the address and will print this
group of lines on the envelope as the mailing address. The
program will ignore leading blanks on the address lines and will
left justify each line of the mailing address that it finds.
7. Pause Between Each Envelope?
This yes or no toggle is used to allow manual feeding of
envelopes into the printer. If "YES" is specified, the program
will pause after printing each envelope and request that another
be inserted. If "NO" is specified, the program will not pause
between envelopes or cards and assume that you are using
continuous forms. Be sure and set the size of the form in option
number 3 above if "No" is specified in this option.
8. Number of Line Feeds to Insert Envelope
In order to quickly insert and align the envelope in the printer,
the program will perform a number of line feeds before printing
the envelope logo, etc. This number is set by trial and error
and depends on your printer. Simply set up the printer for
friction feed (engaging the paper release lever), place the
envelope at the back of the platen like you were going to feed in
the envelope. Maintain a slight pressure on the envelope to make
sure that the platen grabs it, press the enter key. The program
will then issue this number of line feeds to feed and align the
envelope. The default number is 9 but may be specified as 0 -
99. Specifying 0 will cause the envelope to have to be inserted
and aligned manually.
19
Technical Service Associates LETRHEAD 3.0
9. Number of Linefeeds to Eject Envelope
The program will issue this number of linefeeds after printing
the mailing address to eject the envelope from the printer. This
number depends on your specific printer, and may be set by trial
and error. The default is 10 but may be specified to any number
from 0 to 99.
0. Return to Main Menu
Returns to the Program variable menu.
20
Technical Service Associates LETRHEAD 3.0
Section IX
Label Variables
^ - --------------------------
| | | Number of |
| # 2 | Line Up Labels |
| | | # 4 |
| | --------------------------
| - --------------------------
| | LOGO |
# 1 | .LBL file |
| | .ENV file |
| --------------------------
| --------------------------
| | LOGO |
| | .LBL file |
| | .ENV file |
v --------------------------
1. Number of Labels to Print
This specifies how many labels are to be printed. The default is
1 but may be changed to 1 - 1000.
2. Size of the Label in Inches
This option specifies the size of the label as measured from the
top of one label to the top of the next. For example, a standard
15/16" label has 1/16" of space between labels, making the
distance from top to top exactly 1 inch. The size of the labels
may be specified to the nearest eighth of an inch using decimals.
For example, a one inch size would be specified as 1; a 3 1/4"
label would be specified as 3.25; and a 2 3/8" label would be
specified as 2.375. The default is one inch for standard labels
but may be specified at 1 - 11 inches.
3. Print Contents of .ENV File Under Logo?
This is a "YES" or "NO" toggle. If yes is specified, the
contents of the .ENV file will be printed below the logo as it is
on the envelope. If "NO" is toggled, the .ENV contents will not
be printed. Make sure before selecting "YES" that your logo and
address will fit the label. If not, either make your logo
smaller or select "NO".
4. Number of Dummy Labels to Print for Line-up
This option will allow line up labels to be printed before the
actual labels are printed. You will be given an opportunity
21
Technical Service Associates LETRHEAD 3.0
after each dummy label to make adjustments to your line-up. The
default is 1 dummy label, but may be changed to 0 - 9 as needed.
0. Return to Main Menu
Returns to the Program variable menu.
22
Technical Service Associates LETRHEAD 3.0
Section X
Run Time Options
The Run Time Options of LETRHEAD allow execution of the program
without using the menu selections. This provides for a
convenient way to use the program in a batch file or a single DOS
command when appropriate. The available options are limited and
are a subset of the facilities and options that are present in
the menu execution.
The following is a list of the available run time options.
R - Reset all of the defaults to the standard defaults.
If the DOS command of LETRHEAD R is entered, the program will
ignore any defaults that have been saved to disk and will reset
all to the standard defaults as defined by the program. This
command is useful if you receive this program from a unknown
source and want to set all options to the normal settings.
A message will be issued asking if it is OK to write the new
default file to disk. Respond with a 'y' if OK and the standard
defaults will be written to disk. Respond with a 'n' and the
standard defaults will not be saved to disk, but will be in
effect only for this execution of the program.
The reset command is not a normal or frequently used command. It
is simply designed to reset all of the default settings.
L - Print Letterhead.
This command request that the program print letterhead, according
to the defaults currently in effect and saved on disk for the
program. This command may be executed in a batch file.
The second parameter of this command is optionally a text file to
be printed after the letterhead. The format of the command is:
LETRHEAD L d:\path\filename:ext
This is useful if a document has been prepared using a
word processor and, instead of printed, is written as an ASCII
file to disk. The command LETRHEAD L filename will then cause
the program to print the letterhead followed by the text file.
If the text file is more than one page long, the letterhead will
only be printed on the first page. Most of the options for
printing letterhead will be in effect, so insure that they are
set correctly. Using this command will override the text file
23
Technical Service Associates LETRHEAD 3.0
name as saved with the defaults.
If the second parameter is omitted (the filename), then only the
letterhead will be printed.
E - Print an Envelope.
This command request that the program print an envelope according
to the defaults that have been saved for the program. This
command may be executed in a batch file, but the printing of the
envelope requires manual intervention to insert and remove the
envelope, etc.
The second part of the command is a filename that is an ASCII
text file as described in the L command above. This file is the
letter as prepared by a word processor and written to disk as an
ASCII file. If a file name is present, the program will attempt
to find the address in the first 35 lines of the text file and
print the result on the envelope as the mailing address.
LETRHEAD E d:\path\filename.ext
This command may be used with the above l command to print a
letter followed by an automatically addressed envelope. Note
that the filename is required for both the L and the E
parameters, and usually points to the same ASCII file.
LETRHEAD L d:\path\filename.ext E d:\path\filename.ext
This command may be inserted in a batch file or entered at the
DOS prompt.
24
Technical Service Associates LETRHEAD 3.0
Conclusion
Thanks for using LETRHEAD. I hope that you have found it useful
and invite you to register in order that I might keep you
informed as to future releases of this program as well as others.
Much effort has been spent testing this program with various
printers and PC configurations. However, as is usually the case,
bugs creep in, never (well, hardly ever!) to be discovered during
testing. If you are having a problem with this program, or
suspect a malfunction (bug!), please write and let me know.
Include a description of your configuration, including PC and
Printer, as well as the version of LETRHEAD that you are using.
Sample printouts (and even a diskette containing your logo files)
concerning the problem are very helpful along with your
description of the problem.
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
SideKick and Turbo Pascal are trademarks of Borland
International.
Epson is a trademark of Epson Corporation.
IBM is a trademark of International Business Machines
Corporation
WordStar is a trademark of MicroPro Int Corp.
--------------------------------
25
Technical Service Associates LETRHEAD 3.0
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
LETRHEAD Registration Form Version 3.0C 8/88
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Please register ______ copy(s) of "LETRHEAD" Letterhead Generator.
I have enclosed a check for:
___ $10.00 for registration of each copy. I will be
notified of each major release of LETRHEAD.
or
___ $15.00 for registration and a diskette containing
the latest version of LETRHEAD, documentation, and
supporting files.
or
___ $25.00 for registration and a diskette containing
the latest version of the program and the LETRHEAD
Turbo Pascal(tm) source code. I understand that
the source code is for my private use only and will
not be distributed with the system, should I upload
or make copies.
Name: _____________________________________________________
(please print)
Address: _____________________________________________________
_____________________________________________________
_____________________________________________________
Computer: _____________________ Printer: _____________________
Version of LETRHEAD: 3.0C or ____________
Comments: ______________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
Mail to: Technical Service Associates
277 Sandhurst Road
Columbia, S.C. 29210 (148)
Thanks for your support. It is appreciated! I would also enjoy
seeing the logo that you design.
26
Technical Service Associates LETRHEAD 3.0
This program is supported by the "Shareware" concept. A
registration fee of $10.00 is requested if you use this program
and find it of value. This User Supported Concept encourages the
development of quality, low cost, and varied PC software. Your
comments are welcome... Thanks for your support!
WARRANTY
Technical Service Associates warrants that the diskette received
from Technical Service Associates is not defective and that the
programs contained on said diskette perform essentially as
indicated and that the manual on said diskette is substantially
complete.
Technical Service Associates excludes any and all implied
warranties of completeness and fitness for any particular purpose
or use, on any particular hardware or software configuration.
In no event will Technical Service Associates be liable for any
damages, incidental or consequential resulting from the use of
the program or programs. Technical Service Associates limits any
remedy to the replacement of the diskette received from Technical
Service Associates or the refund of the registration fee paid to
Technical Service Associates.
Copyright 1986, 1987, 1988 by George C. Williams, Jr.
All Rights Reserved.
Technical Service Associates
277 Sandhurst Road
Columbia, S. C. 29210
The latest version of LETRHEAD and other shareware may be found
on The Clearing House Bulletin Board, run for the support of User
Groups or Clubs. The board operates at 1200/2400 8 N 1 at (803)
738-2966. The Clearing House, P.O. Box 339, Elgin, S.C. 29045.
27
LETRHEAD.TXT
.PL
June 14, 1987
Technical Services Associates
277 Sandhurst Rd.
Columbia, S.C. 29210
Dear Letrhead User;
This is a sample letter to demonstrate the printing capabilities
of LETRHEAD. If this file name is specified as option 8 in the
data file variables menu and option 2 is toggled to 'Yes' in the
letterhead variable menu, then this text will print after the
logo.
Another way to print letterhead and this text would be to
use the batch command facility. At the DOS prompt simply enter
the command:
letrhead l letrhead.txt
This will print the logo, letterhead and this text file
regardless of the options set.
If this were a two or more page letter, the logo and letterhead
would be printed on only the first page.
Refer to letrhead.doc for more information on this and other
options.
Sincerely,
TSA
1
!!LETRHEAD!!
June 14, 1987
Technical Services Associates
Letter number two
277 Sandhurst Rd.
Columbia, S.C. 29210
Dear Letrhead User;
This second letter is to demonstrate the !!Letrhead!! command.
This command can be embedded in the text and will cause the logo
and letterhead to be reprinted, followed by the text of the
second (or succeeding) letters. The word 'letrhead' in this
command must be all upper or all lower case. A page break should
immediately proceed the !!Letrhead!! code for proper spacing in
the word processor and in the letrhead program.
Envelopes may also be printed from this file. The command:
letrhead e letrhead.txt
will request that an envelope be positioned at the back edge of
the printer platen. When the Enter key is pressed, the envelope
will be fed into the printer, and the logo, return address, and
mailing address will be printed. The program searches the first
35 lines of the text for something that looks like an address.
Most of the time it is successful but check the results closely.
It does not guarantee to find the address perfectly each time.
To print these two letters followed by two envelopes, at the DOS
prompt, enter the command:
letrhead l letrhead.txt e letrhead.txt
Give it a try on this text file.
Remember, these same commands are available from within the
program as well, using the menus and setting the necessary
options. Try different combinations and experiment.
Sincerely,
TSA
2
Directory of PC-SIG Library Disk #1519
Volume in drive A has no label
Directory of A:\
FILE1519 TXT 1630 8-07-89 3:14p
GO BAT 38 7-14-89 8:01a
GO TXT 925 8-07-89 3:18p
LETREDIT EXE 62704 8-20-88 3:13p
LETRHEAD ADR 192 3-19-88 12:19a
LETRHEAD DEF 275 3-12-88 11:21p
LETRHEAD DOC 61312 12-04-88 3:06a
LETRHEAD ENV 43 3-09-87 11:41p
LETRHEAD EXE 77360 8-20-88 10:19p
LETRHEAD LBL 50 6-12-88 4:50p
LETRHEAD MRG 440 6-14-87 10:28p
LETRHEAD PTN 9319 8-20-88 3:47p
LETRHEAD TXT 3200 6-14-87 10:02p
MANUAL BAT 147 8-07-89 3:16p
PAGE COM 325 1-06-87 4:21p
REGFORM BAT 60 8-07-89 3:19p
REGISTER FRM 2304 12-04-88 3:06a
VIEW BAT 44 8-07-89 3:16p
18 file(s) 220368 bytes
89088 bytes free