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PC-SIG Diskette Library (Disk #1309)
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Information about “ROSEWOOD JOURNAL”
ROSEWOOD JOURNAL is a sales journal and accounts receivable program
designed for small-to medium-sized businesses. It is especially
suitable for businesses which record sales on serially-numbered
invoices. A variety of reports can be viewed or printed, including
monthly and yearly sales, accounts receivable lists, and aged customer
statements. ROSEWOOD JOURNAL is an extension to your general ledger
program, not a replacement for it. ROSEWOOD JOURNAL also generates a
special report which tells you the amounts and which accounts your
sales, receipts, accounts receivable, and sales tax should be entered.
ROSEWOOD JOURNAL is completely menu-driven and performs error checking
on all data entries.
FILE1309.TXT
Disk No: 1309
Program Title: ROSEWOOD JOURNAL version 3.00
PC-SIG version: 1.1
ROSEWOOD JOURNAL is a sales journal and accounts receivable program
designed for small-to medium-sized businesses. It is especially
suitable for businesses which record sales on serially-numbered
invoices. A variety of reports can be viewed or printed, including
monthly and yearly sales, accounts receivable lists, and aged customer
statements. ROSEWOOD JOURNAL is an extension to your general ledger
program, not a replacement for it. ROSEWOOD JOURNAL also generates a
special report which tells you the amounts and which accounts your
sales, receipts, accounts receivable, and sales tax should be entered.
ROSEWOOD JOURNAL is completely menu-driven and performs error checking
on all data entries.
Usage: Business.
Special Requirements: None.
How to Start: Type GO (press enter).
Suggested Registration: $38.00
File Descriptions:
AUTOEXEC FIL Data file.
CONFIG FIL Data file.
CUSTACCT DTA Data file.
FEB88 DTA Data file.
FILES DOC Text file.
HARDDISK BAT Batch file to install program on a hard disk.
INITIAL DTA Data file.
INITIAL HRD Data file.
INITIAL TWO Data file.
JAN88 DTA Data file.
JOURNAL DOC Documentation.
JOURNAL EXE Main program.
ORDER FRM Form file.
README DOC Introductory text file.
RECEIVE DTA Data file.
SOFTKEY DTA Data file.
SOFTKEY2 DTA Data file.
TOTALS88 DTA Data file.
TWODISK BAT Batch file to install program onto floppy disks.
PC-SIG
1030D E Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1989 PC-SIG, Inc.
FILES.DOC
LISTING OF FILES
"JOURNAL.EXE" is the main program.
"JOURNAL.DOC" The manual for Rosewood Journal.
"README.DOC" a brief overview and instruction.
"ORDER.FRM" an order form for registering Rosewood
Journal. Please use it.
"TWODISK.BAT", "INITIAL.TWO", "CONFIG.FIL" and
"AUTOEXEC.FIL" are all used for automatic installation
on a two drive system.
"HARDDISK.BAT" and "INITIAL.HRD" are used for automatic
installation on a hard disk.
"FILES.DOC" is the file that you are reading.
Rosewood Journal generates its own data file names. After running
the program, you will find several files on your data disk (or
the program disk if you are using the sample data). They are:
"INITIAL.DTA" is a file containing details of the
company for which the books are being kept as well as
the disk drives or directories where the program and
data are kept and the starting month of the business's
fiscal year. This file is ALWAYS on the LOGGED drive.
"SOFTKEY.DTA" and "SOFTKEY2.DTA" are the files which
contain the user-configured softkey data for the
invoice entry and customer accounts modules.
"RECEIVE.DTA" stores accounts receivable data.
"CUSTACCT.DTA" stores names, addresses, account
numbers, etc. for persons and businesses which owe or
have owed you money.
"monyr.DTA" e.g. JAN89.DTA stores details of each
invoice entered in any particular month. There is a
separate file for each month.
"TOTALSyr.DTA" e.g. TOTALS89.DTA stores the summary
data for each month of any fiscal year.
If you export data for use in other programs, files
with extensions of ".FX", ".TX", ".MM", ".SF" and
".PRN" will be generated depending on the data exported
and the format used. See the section on "Exporting
Data" for more information.
In addition to the above files, two other files are
produced after using the "End of period housekeeping"
option from the "Utilities" Menu. They are
"RECEIVE.OLD" and "CUSTACCT.OLD". These files are
generated to preserve old data before the files are
purged of unused data at year-end.
GO.TXT
╔═════════════════════════════════════════════════════════════════════════╗
║ <<<< Disk No 1309 ROSEWOOD JOURNAL version 3.00 >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ ║
║ To print the documentation, type: ║
║ ║
║ MANUAL (press enter) ║
║ ║
║ To start the program, type: ║
║ ║
║ JOURNAL (press enter) ║
║ ║
╚═════════════════════════════════════════════════════════════════════════╝
JOURNAL.DOC
ROSEWOOD JOURNAL
VERSION 3.00
O P E R A T I N G M A N U A L
ROSEWOOD SOFTWARE
BOX 2070 STATION B
SCARBOROUGH, ONTARIO
M1N 2E5
(416) 284-6119
COPYRIGHT (C) 1988-89 ROSEWOOD SOFTWARE
AND BERT CHRISTENSEN
ALL RIGHTS RESERVED
ROSEWOOD JOURNAL
TABLE OF CONTENTS
WARRANTY DISCLAIMER . . . . . . . . . . . . . . . . . . . . 4
LICENSE . . . . . . . . . . . . . . . . . . . . . . . . . . 5
REGISTRATION INFORMATION . . . . . . . . . . . . . . . . . . 6
THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 7
TYPOGRAPHICAL CONVENTIONS . . . . . . . . . . . . . . . . . 7
DECISION LINES . . . . . . . . . . . . . . . . . . . . . . . 7
OVERVIEW . . . . . . . . . . . . . . . . . . . . . . . . . . 7
SYSTEM REQUIREMENTS . . . . . . . . . . . . . . . . . . . . 8
DEFINITIONS . . . . . . . . . . . . . . . . . . . . . . . . 8
Journal . . . . . . . . . . . . . . . . . . . . . . . . 8
Invoice . . . . . . . . . . . . . . . . . . . . . . . . 8
Ledger . . . . . . . . . . . . . . . . . . . . . . . . 8
Statement . . . . . . . . . . . . . . . . . . . . . . . 8
GETTING STARTED . . . . . . . . . . . . . . . . . . . . . . 9
CONFIG.SYS . . . . . . . . . . . . . . . . . . . . . . . . . 9
USING THE PROGRAM WITH YOUR OWN DATA . . . . . . . . . . . . 9
INSTALLATION ON A TWO FLOPPY DISK SYSTEM USING
"TWODISK.BAT" . . . . . . . . . . . . . . . . . . 9
MANUAL INSTALLATION IN A ONE OR TWO DRIVE SYSTEM . . . 10
INSTALLATION ON A HARD DISK USING "HARDDISK.BAT" . . . 10
MANUAL INSTALLATION ON A HARD DISK . . . . . . . . . . 10
AFTER ROSEWOOD JOURNAL IS INSTALLED . . . . . . . . . . 11
LISTING OF FILES . . . . . . . . . . . . . . . . . . . . . . 11
NOTE ON NUMERICAL ENTRIES . . . . . . . . . . . . . . . . . 12
Credit notes . . . . . . . . . . . . . . . . . . . . . 12
NOTE ON CUSTOMER ACCOUNT NUMBERS . . . . . . . . . . . . . . 13
DETAILED PROGRAM INSTRUCTIONS . . . . . . . . . . . . . . . 13
MAIN MENU . . . . . . . . . . . . . . . . . . . . . . . . . 13
Enter Invoice Data . . . . . . . . . . . . . . . . . . 13
Change Invoice Data . . . . . . . . . . . . . . . . . . 15
Enter Payments on Account . . . . . . . . . . . . . . . 15
Copyright (C) 1988-89 Rosewood Software Page 2
ROSEWOOD JOURNAL
Accounts Receivable Menu . . . . . . . . . . . . . . . 16
Reports Menu . . . . . . . . . . . . . . . . . . . . . 16
Utilities Menu . . . . . . . . . . . . . . . . . . . . 16
Exit Program . . . . . . . . . . . . . . . . . . . . . 16
ACCOUNTS RECEIVABLE MENU . . . . . . . . . . . . . . . . . . 17
View or Print Individual Accounts . . . . . . . . . . . 17
Print ALL Statements for Month . . . . . . . . . . . . 17
Establish New Customer Accounts . . . . . . . . . . . . 17
Modify Customer Data . . . . . . . . . . . . . . . . . 18
List Customer Accounts . . . . . . . . . . . . . . . . 18
Reports Menu . . . . . . . . . . . . . . . . . . . . . 18
Exit to Main Menu . . . . . . . . . . . . . . . . . . . 18
REPORTS MENU . . . . . . . . . . . . . . . . . . . . . . . . 18
Monthly Report . . . . . . . . . . . . . . . . . . . . 18
Yearly Report . . . . . . . . . . . . . . . . . . . . . 18
Accounts Receivable List . . . . . . . . . . . . . . . 19
Payments on Account List . . . . . . . . . . . . . . . 19
General Ledger Report . . . . . . . . . . . . . . . . . 19
Accounts Receivable Menu . . . . . . . . . . . . . . . 19
Exit to Main Menu . . . . . . . . . . . . . . . . . . . 19
UTILITIES MENU . . . . . . . . . . . . . . . . . . . . . . . 20
Change Softkey Settings . . . . . . . . . . . . . . . . 20
Re-Initialize (Company Name etc.) . . . . . . . . . . . 20
DOS Functions . . . . . . . . . . . . . . . . . . . . . 21
End of Period Housekeeping . . . . . . . . . . . . . . 21
Print Labels . . . . . . . . . . . . . . . . . . . . . 22
Export Data for Use in Other Programs . . . . . . . . . 22
Exit to Main Menu . . . . . . . . . . . . . . . . . . . 23
FILE LENGTHS AND NAMES IN ROSEWOOD JOURNAL . . . . . . . . . 23
INTEGRATING YOUR PREVIOUS RECEIVABLE FILES . . . . . . . . . 24
PROGRAMMING DETAILS . . . . . . . . . . . . . . . . . . . . 24
CHANGES AND ENHANCEMENTS . . . . . . . . . . . . . . . . . . 25
SHAREWARE . . . . . . . . . . . . . . . . . . . . . . . . . 25
Copyright (C) 1988-89 Rosewood Software Page 3
ROSEWOOD JOURNAL
WARRANTY DISCLAIMER
Rosewood Software makes no warranty of any kind, express or
implied, including without limitation, any warranties of
merchantability and/or fitness for a particular purpose. Rosewood
Software shall not be liable for any damages, whether direct,
indirect, special, or consequential, arising from a failure of
this program to operate in the manner desired by the user.
Rosewood Software shall not be liable for any damage to data or
property which may be caused directly or indirectly by use of the
program.
IN NO EVENT WILL ROSEWOOD SOFTWARE BE LIABLE TO YOU FOR ANY
DAMAGES, INCLUDING ANY LOST PROFITS, LOST SAVINGS OR OTHER
INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF YOUR USE OR
INABILITY TO USE THE PROGRAM, OR FOR ANY CLAIM BY ANY OTHER
PARTY.
Copyright (C) 1988-89 Rosewood Software Page 4
ROSEWOOD JOURNAL
LICENSE
Rosewood Journal is Copyright (C) 1988-89 by Rosewood Software
and Bert Christensen.
Rosewood Journal is distributed under the user-supported
Shareware concept. Non-registered users of Rosewood Journal are
granted a limited license to use Rosewood Journal for a trial
period in order to determine its suitability for their purposes.
Any use of non-registered copies of Rosewood Journal by a
business, organization, or any kind of institution is forbidden.
Registering a copy of Rosewood Journal allows a user to make as
many copies of Rosewood Journal as desired, and use it on
various machines, but the same registered copy of Rosewood
Journal may not be in use on more than one machine at the same
time.
No user may modify Rosewood Journal in any way, including but not
limited to decompiling, disassembling, or otherwise reverse
engineering the program.
All users are granted a license to copy Rosewood Journal for the
trial use of others, subject to the above restrictions and also
the following:
Rosewood Journal must be copied in absolutely un-
modified form, including all program files and complete
documentation;
Rosewood Journal may not be included with any other
product for any reason whatever;
No licensee may accept or request a charge or other
payment for Rosewood journal.
Operators of electronic bulletin board systems may post Rosewood
Journal for downloading by their users only as long as the above
conditions are met.
Distributors of public domain or user-supported software may
distribute copies of Rosewood Journal subject to the above
conditions only after obtaining written permission from Rosewood
Software. Such permission is usually granted; please write for
details. All non-profit organizations or groups are exempt from
this restriction. In any case, no charge may be made for a disk
containing Rosewood Journal except for a disk handling charge of
up to $12.
Copyright (C) 1988-89 Rosewood Software Page 5
ROSEWOOD JOURNAL
REGISTRATION INFORMATION
Rosewood Journal is not in any way free software. If you have
tried Rosewood Journal and have decided that it suits your
purposes, please register. Continued use of Rosewood Journal
beyond a trial period is an infringement of copyright laws.
Registered users will receive notices of major updates and of any
new products which may be introduced by Rosewood Software.
Registered users will receive preference when requesting support.
Registration costs $38 US or $45 Canadian. Upon receipt of your
registration fee, a disk containing the latest version of the
program and the documentation will be mailed to you. Evaluation
disks which do not include registration may be ordered for $10 US
or $12 Canadian. Ontario residents please add 8% sales tax. Write
for information on quantity purchases.
When ordering, please print and use the file "Order.frm", which
was included on your distribution disk, or simply, include your
name, address, company name, and your telephone number, along
with a cheque or money order to:
Rosewood Software
Box 2070 Station B
Scarborough, Ontario M1N 2E5
Cheques in US dollars must be drawn on US banks. Cheques in
Canadian dollars must be drawn on Canadian banks.
C.O.D. orders are not accepted.
Thank you for supporting Rosewood Software and Shareware.
Copyright (C) 1988-89 Rosewood Software Page 6
ROSEWOOD JOURNAL
THIS MANUAL
This manual is designed to be succinct. This means that not every
little, obvious command such as "Send Output to Screen <S>, or
Printer <P>" will be described in detail. This keeps the manual
short and easier to read.
TYPOGRAPHICAL CONVENTIONS
Keyboard commands such as "Enter", "Esc", etc. are enclosed in
angle brackets <>. When instructed to enter "Esc" for example,
the manual and the program show the command as <Esc>. Do not
enter the angle brackets. They are there simply to tell you that
a keyboard entry is expected. The program itself is case
insensitive. You can enter any combination of upper or lower case
characters.
DECISION LINES
A "decision line" is a line (or more) of text, generally at or
near the bottom of the screen, which prompts you for a decision.
For example, you may see a line which says, "<Esc> to abort.
<Enter> to continue". In Rosewood Journal, this is called a
"decision line".
OVERVIEW
Rosewood Journal is a sales journal and accounts receivable
program suitable for small to medium sized businesses. It is
especially suitable for businesses which record sales on serially
numbered invoices. A variety of reports can be viewed or printed,
including monthly and yearly sales, accounts receivable lists,
and aged customer statements. Rosewood Journal is an adjunct to
your general ledger program, not a replacement for it. Rosewood
Journal generates a special report which tells you the amounts
and to which accounts your sales, receipts, accounts receivable
and sales tax should be entered. Rosewood Journal is menu driven
and designed to minimize keystrokes. Rosewood Journal is a
friendly program. It will complain, nicely, via beeps and a
refusal to continue if you enter inappropriate data by mistake.
In some cases, it will even correct your spelling (try entering
"Febuary" when you are asked to enter the name of a month).
Copyright (C) 1988-89 Rosewood Software Page 7
ROSEWOOD JOURNAL
SYSTEM REQUIREMENTS
Rosewood Journal requires the following minimum configuration:
IBM or compatible computer
MS/PC-DOS 2.00 or later
1 360K floppy drive, at the very minimum
320K RAM
Printer if you wish printed reports and statements.
Rosewood Journal will make good use of:
Another drive (360K, 1.2M, 5", 3.5", hard drive, ram disk)
Laser printer (for nicer customer statements).
In short, Rosewood Journal should work on most MS-DOS based
computers!
Some maximums:
Maximum individual invoice amount is $99,999.99
Maximum yearly sales amount is $9,999,999.99
Maximum number of entries per year is dependent on disk
storage.
DEFINITIONS
During the testing phase of this program, some people were
confused by some of the terms used in Rosewood Journal and in
bookkeeping generally. Therefore, some dictionary definitions are
included from Webster's New Twentieth Century Dictionary
(unabridged)1978
Journal, n, in bookkeeping, (a) a daybook; (b) a book
of original entry, used, in the double-entry system,
for recording all transactions with an indication of
the special accounts to which they belong.
Invoice, n, an itemized list of goods shipped to a
buyer, stating quantities, prices, shipping charges,
etc.
Ledger, n, in bookkeeping, the book of final entry in
which a record of debits, credits, and all money
transactions is kept.
Statement, n, an abstract of a financial account,
especially of money due.
Copyright (C) 1988-89 Rosewood Software Page 8
ROSEWOOD JOURNAL
GETTING STARTED
IMPORTANT. WHEN INSTALLING THIS PROGRAM IN ANY MODE, FLOPPY
DISKS OR HARD DRIVE, YOUR "CONFIG.SYS" FILE MUST HAVE A LINE,
"FILES=15" AND, OPTIONALLY, A LINE "BUFFERS=12". IF YOUR
"CONFIG.SYS" FILE DOES NOT HAVE THE "FILES=15" LINE THE PROGRAM
WILL, AT SOME POINT TERMINATE WITH A "TOO MANY FILES OPEN"
MESSAGE. SEE YOUR DOS MANUAL FOR DETAILS ABOUT "CONFIG.SYS"
FILES.
The best way to learn the program is to use the sample files
provided with it. The sample files concern a small fictitious
business called "Ripley's Fine Catering". Only two months of data
are supplied, January and February 1989. Here is how to start,
using the sample files:
Copy "JOURNAL.EXE" and all files with the extension ".DTA" from
the Rosewood Journal Distribution Disk or from the archived file
to a disk formatted with the "format/s" option. In other words,
copy it to a formatted disk with system. Then place this disk in
drive "A" and reboot your computer. At the "A>" prompt, type
<JOURNAL> (no quotation marks) and press <ENTER>. After an
opening screen and a brief initialization, you will come to a
"Main Menu". From there, explore the menus and the reports. Try
entering some data of your own to the sample months or to other
months. If you get confused (unlikely), consult the manual. Note,
however, that Rosewood Journal does not write invoices; it only
reports invoices and handles accounts receivable. Also, "Gross
Invoice Amount" means the total amount of the invoice INCLUDING
sales tax.
USING THE PROGRAM WITH YOUR OWN DATA
INSTALLATION ON A TWO FLOPPY DISK SYSTEM USING "TWODISK.BAT"
Format one disk with DOS system installed (Format B:/s) and
another one without DOS installed. Place the Rosewood Journal
Distribution disk in drive A and the blank disk formatted with
DOS system in drive B. At the "A>" prompt type <TWODISK> and
press <ENTER>. All the necessary files from the Distribution Disk
will be transferred to the disk in drive B. A "CONFIG.SYS" file
which contains the lines, "FILES=15" and "BUFFERS=12" and an
"AUTOEXEC.BAT" which will make your program disk self-booting
will be added as well. If the installation program finds the
latter two files already on drive B, it will not overwrite them.
Note, however, that if you supply your own "CONFIG.SYS" file it
MUST contain the line, "FILES=15" (or more) or the program will
eventually halt with a "Too many files" message. After the
Copyright (C) 1988-89 Rosewood Software Page 9
ROSEWOOD JOURNAL
installation is complete, put the disk which is now in drive B
into drive A. This is your program disk. Put the blank formatted
disk in drive B and reboot your computer using
<Ctrl>+<Alt>+<Del>. If you didn't supply your own "AUTOEXEC.BAT"
file the program will start by itself. If you did supply one,
type <JOURNAL> and press <ENTER>. At the Initialization Screen,
fill in the details of your company as asked but do not change
the Program Drive or the Data Drive lines. After this, you will
be at the Main Menu and installation is complete. Later, you can
edit the "CONFIG.SYS" and "AUTOEXEC.BAT" files to add other files
and/or devices which you normally use on your system such as a
clock, etc.
MANUAL INSTALLATION IN A ONE OR TWO DRIVE SYSTEM
If you are experienced in installing programs, or you have only a
single drive system, simply copy "JOURNAL.EXE" to a disk
formatted with system and containing a "CONFIG.SYS" file as
outlined above, and reboot the computer. You will be presented
with an Initialization Screen for which you should enter all
information requested. It is up to you to add an "AUTOEXEC.BAT"
file and any other files or programs, such as a clock that you
normally use in your particular configuration.
INSTALLATION ON A HARD DISK USING "HARDDISK.BAT"
This installation option will install Rosewood Journal in a
directory called "C:\ROSEJOUR". The installation program (and the
main program) needs a copy of "COMMAND.COM" in the root directory
of drive C and a "CONFIG.SYS" file as outlined above. If you want
to install Rosewood Journal in a directory called "C:\ROSEJOUR",
place the Rosewood Journal Distribution Disk in drive A, and at
the A:\ prompt, type <HARDDISK> and press <Enter>. Follow the
instructions as they come up on the screen. At the Initialization
Screen, answer the questions about your company but do not change
the Program Drive or the Data Drive lines. You will then be
presented with the Main Menu. If you include "C:\ROSEJOUR" in
your "PATH" command you will be able to reach "JOURNAL" from
anywhere on your hard disk.
MANUAL INSTALLATION ON A HARD DISK
Copy the file "JOURNAL.EXE" from the Rosewood Journal Distribu-
tion Disk to a directory of your choice. From the directory in
which you installed the program, type <JOURNAL> and press
<ENTER>. When you arrive at the Initialization Screen answer the
questions about your company and type the drive and direc-
tory(ies) for the Program Drive and the Data Drive. You then will
be presented with the Main Menu. The program will expect to find
Copyright (C) 1988-89 Rosewood Software Page 10
ROSEWOOD JOURNAL
"COMMAND.COM" where the DOS environment lists it. If you are not
sure about this, see your DOS manual under "SET". If you include
the directory in which you installed Journal in your "PATH"
command, DOS will be able to find Journal from anywhere on your
hard disk.
AFTER ROSEWOOD JOURNAL IS INSTALLED
Put the Rosewood Journal Distribution Disk in a safe place in
case your working copies get damaged in some way. This is
probably a good time to issue the usual warning. BACK UP YOUR
DATA DISKS OFTEN, PREFERABLY AFTER EACH USE. Without a back-up,
all your data will have to be re-entered should the original be
lost or corrupted. There, you've been warned!
LISTING OF FILES
"JOURNAL.EXE" is the main program.
"JOURNAL.DOC" is this manual.
"README.DOC" a brief overview and instruction.
"ORDER.FRM" an order form for registering Rosewood
Journal. Please use it.
"TWODISK.BAT", "INITIAL.TWO", "CONFIG.FIL" and
"AUTOEXEC.FIL" are all used for automatic installation
on a two drive system.
"HARDDISK.BAT" and "INITIAL.HRD" are used for automatic
installation on a hard disk.
"FILES.DOC" is a listing of files similar to this one.
Rosewood Journal generates its own data file names. After running
the program, you will find several files on your data disk (or
the program disk if you are using the sample data). They are:
"INITIAL.DTA" is a file containing details of the
company for which the books are being kept as well as
the disk drives or directories where the program and
data are kept and the starting month of the business's
fiscal year. This file is ALWAYS on the LOGGED drive.
"SOFTKEY.DTA" and "SOFTKEY2.DTA" are the files which
contain the user-configured softkey data for the
invoice entry and customer accounts modules.
Copyright (C) 1988-89 Rosewood Software Page 11
ROSEWOOD JOURNAL
"RECEIVE.DTA" stores accounts receivable data.
"CUSTACCT.DTA" stores names, addresses, account
numbers, etc. for persons and businesses which owe or
have owed you money.
"monyr.DTA" e.g. JAN89.DTA stores details of each
invoice entered in any particular month. There is a
separate file for each month.
"TOTALSyr.DTA" e.g. TOTALS89.DTA stores the summary
data for each month of any fiscal year.
If you export data for use in other programs, files
with extensions of ".FX", ".TX", ".MM", ".SF" and
".PRN" will be generated depending on the data exported
and the format used. See the section on "Exporting
Data" for more information.
In addition to the above files, two other files are
produced after using the "End of period housekeeping"
option from the "Utilities" Menu. They are
"RECEIVE.OLD" and "CUSTACCT.OLD". These files are
generated to preserve old data before the files are
purged of unused data at year-end.
WARNING!!
As with most programs using disk files, it is of the utmost
importance that data disks not be exchanged while the program is
running or data may be lost. Also, the program must be ended by
the "Exit program" command from the Main Menu.
NOTE ON NUMERICAL ENTRIES
Rosewood Journal expects a decimal point when one is
required. That is, an amount such as 149.95 must be
entered <149.95> and not <14995>. However, if you have
an amount to enter such as 149.00, it may be entered
as <149>. Credit notes (reverse entries) are preceded
by a "-" (minus sign). Rosewood Journal will complain
with beeps and will refuse to go forward if you try to
enter alphabetical characters where numerical charac-
ters are expected.
Copyright (C) 1988-89 Rosewood Software Page 12
ROSEWOOD JOURNAL
NOTE ON CUSTOMER ACCOUNT NUMBERS
Rosewood Journal assigns its own account numbers to
customer accounts. When asked to 'enter an account
number or press zero for a new account', you must use
either an existing account number as shown, or press
zero for a new account. After performing "End of period
housekeeping" (see Utilities), account numbers which
you have decided to delete will be re-used for new
accounts in order to keep the "Custacct.dta" file as
small and fast as possible. Any attempt to assign
arbitrary account numbers of your own will make
Rosewood Journal complain or will cause erroneous
results.
DETAILED PROGRAM INSTRUCTIONS
MAIN MENU
1. Enter Invoice Data
2. Change Invoice Data
3. Enter Payments on Account
4. Accounts Receivable Menu
5. Reports Menu
6. Utilities menu
7. Exit Program
1. Enter Invoice Data
To begin entering new invoices, press <1>, <e> or <E> (Rosewood
Journal is not case sensitive). You then will be presented with a
screen which will ask you the month and the year in which you
want the invoices entered. The default is the current month and
year if you are just starting the program, or the month that you
have been working on in another part of the program. If the
current date, for example, is October 1989, these are the
defaults, and if that is the month and year you wish, you only
need press <Enter> to accept them. If it is not the month that
Copyright (C) 1988-89 Rosewood Software Page 13
ROSEWOOD JOURNAL
you wish, you can (a) type the name of the month in full (upper
case or lower case or a combination of both), (b) type the first
three letters of the month, or (c) type the number of the month
(1 for January, 3 for March etc.). If the default year is wrong,
type the year that you wish in full (1989 for example).
The screen will then clear and the "Enter Invoices" screen will
appear.
First, you will be asked to "Enter Invoice Number or <X> to
quit". There also will be a default invoice number shown. If you
have stumbled onto this screen by mistake, you only have to enter
<X> and <Enter> to go back to the Main Menu. If it is the first
time that invoices have been entered for this month, the default
number will be "1". If invoices already have been entered for the
month, the default number will be the last invoice number entered
plus one. If the default number is not the same as the invoice
number you intend to enter, you should enter the proper number
(up to five digits, numerical only). If the default number is
correct, you only need to press <Enter>. Subsequent invoice
numbers will be increased by one each time, thus saving key-
strokes. PLEASE NOTE that Rosewood Journal will not complain if
you enter identical invoice numbers in any given month, but the
report results may be inaccurate. You may have identical invoice
numbers in different months without incurring any problems.
Then, you will be asked to "Enter the Invoice Date (e.g. 15)".
This means the day of the month. The default is "1" or the date
of the last invoice entered in the current session. Again, press
<Enter> if the date is correct. Rosewood Journal will not accept
invalid dates such as February 30.
Next, you will be asked to "Enter Customer's Name". Enter the
customer's name (last name first, please), or you may use one of
the softkeys displayed at the bottom of the screen. See the
section under "Utilities" to learn how to set up these keys so
that frequently used customer's names can be entered with one
keystroke. Maximum length is 30 characters.
Then you will be asked to "Enter Gross Invoice Amount". Gross
invoice amount is the "bottom line", that is, the amount of the
sale INCLUDING sales tax. After entering the gross invoice
amount, you will be asked to "Enter Sales Tax Amount". Enter the
amount of the sales tax or, if it is zero, simply press <Enter>.
The final invoice entry item is "Enter "R" if this Invoice is to
be Added to Accounts Receivable". IF ANY PORTION OF THE INVOICE
BEING ENTERED HAS NOT BEEN PAID IN FULL PRESS <R> (upper or
lower case) and <Enter>. See the section on "Enter Payments on
Copyright (C) 1988-89 Rosewood Software Page 14
ROSEWOOD JOURNAL
Account" if a partial payment has been made. If, however, the
invoice has been paid in full, then press <ENTER>. If you should,
by mistake, press any other key than <R> or <Enter>, Rosewood
Journal will complain.
You will then be presented with a decision line as follows:
"<Esc> to stop entering invoices. <Enter> to continue. <R> to
redo". If you have finished entering invoices for now, press
<Esc>; if you have more invoices to enter, press <Enter>, or if
you have made an entry error, press <R> to redo the last invoice
entered.
When you have finished entering invoices and have pressed <Esc>,
each invoice for which you have pressed <R> for "receivable" will
be presented in turn along with a list of existing accounts. A
decision line will be displayed near the bottom of the screen:
"<PgDn> to scroll. <Enter> when ready to enter account number".
When ready to enter account number (even if the name is not on
the list), press <Enter>. You will then be asked, "To which
account do you wish to put invoice number xxxxx or press <0>
(zero) to open a new account". If the invoice is to be charged to
an existing account, enter the number of the account. If it is
to be charged to a new account, press <0> (zero). If the invoice
is charged to an existing account, the next "R" invoice will come
up on the screen and the process is repeated until there are no
more "R" invoices, at which time you will be returned to the Main
Menu. If you have pressed <0> for a new account, another screen
will come up and you will be asked to enter the name, address and
phone number of the customer. After entering this information,
the next "R" invoice will come up, or, if there are no more, you
will be returned to the Main Menu.
2. Change Invoice Data
If you discover that you have made an error entering invoice data
which was not corrected at the time of entry, you may correct the
error by using the "Change Invoice Data" option. You will be
asked the month and year for the invoice. After entering these,
you will be shown the list of invoices for that month. When you
have found the invoice that you wish to change, press <Enter> and
then enter the invoice number. You will be shown a screen
containing the invoice as originally entered. Make any changes
required and the data will be updated. NOTE: You may press
<Enter> to accept any line as is, but you must rewrite the whole
line if any corrections are made to it.
3. Enter Payments on Account
Copyright (C) 1988-89 Rosewood Software Page 15
ROSEWOOD JOURNAL
This option serves two purposes. The first is to enter any
deposits or down-payments entered on invoices so that the
accounts receivable will show the proper amount. The second
purpose is to enter payments made to accounts, typically recorded
in a receipt book. In either case, you will be asked to enter the
month and year in which to enter the payment. A screen will then
come up which will ask for the day of the month on which the
payment was made, and the amount of that payment. The next screen
will show a list of existing accounts with a decision line at the
bottom which says, "<Esc> to abort. <PgDn> to scroll. <Enter>
when ready to enter account number". After pressing <Enter>,
another decision line will appear, "To which account do you wish
to credit the payment on account? Or press <0> (zero) to
establish a new account". If the customer account already exists,
enter the appropriate number, or if you need to establish a new
account, press <0> (zero). If you press <0>, you will be asked to
enter the name, address etc. of the customer. The amount of the
payment will be entered to the account which was set up by the
program.
4. Accounts Receivable Menu
This option transfers you to the Accounts Receivable Menu which
is detailed later.
5. Reports Menu
This option transfers you to the Reports Menu which is detailed
later.
6. Utilities Menu
This option transfers you to the Utilities Menu which is detailed
later.
7. Exit Program
Use this option when you are finished using Rosewood Journal.
This is the ONLY acceptable way to quit the program. Data may be
lost if you reboot or turn off the computer without exiting
through "Exit Program". If you stumble into the exit screen, you
will be given an opportunity to go back to the program.
Copyright (C) 1988-89 Rosewood Software Page 16
ROSEWOOD JOURNAL
ACCOUNTS RECEIVABLE MENU
1. View or Print Individual Accounts
2. Print ALL Statements for month
3. Establish New Customer Accounts
4. Modify Customer Accounts
5. List Customer Accounts
6. Reports Menu
7. Exit to Main Menu
1. View or Print Individual Accounts
This option allows you to view (on the screen) or print (on
paper) an individual customer's account as of the end of any
month that you choose. After entering the month and the year, you
will be presented with the following decision line: "Enter the
number that you wish to view or <Enter> to view active accounts
or <X> to exit". If you know the account number which you wish to
view, simply enter that number, and the customer's statement for
that month will be printed on the screen, or on paper as you
choose. If you do not know the account number for the customer,
press <Enter> and you will be presented with a list of existing
accounts. Another decision line will appear as follows: "<PgDn>
to scroll. <Esc> for Accounts Rec. Menu. <Enter> to select
account". After locating, by scrolling if necessary, the account
you wish to view or print, press <Enter> and type in the account
number that you wish. As above, that account will be processed
for viewing or printing.
2. Print ALL Statements for Month
This option allows you to print or view statements for all
accounts which have a non-zero balance as of the end of any
specified month. These statements are designed to fit properly
into a standard business size window envelope. After the printing
starts, you may press <Esc> to stop the printing after the end of
the current statement.
3. Establish New Customer Accounts
This option is provided for those people who may wish to
establish new customer accounts before entering invoices. It is
only necessary to enter the customer's name, address, etc. The
Copyright (C) 1988-89 Rosewood Software Page 17
ROSEWOOD JOURNAL
same process is entered into automatically from the "Enter
Invoice Data" option on the Main Menu.
4. Modify Customer Data
You may make any changes in a customer's name, address, tele-
phone, etc. from this option. You will be presented with a list
of existing accounts from which to choose.
5. List Customer Accounts
This option allows you to list, on the screen or on paper, a
complete list of all existing customer accounts along with
addresses and telephone numbers. This list can make it simpler to
view individual statements because you will not have to wait
while all accounts are printed on the screen before selecting the
one account that you wish.
6. Reports Menu
Selecting this option transfers you to the Reports Menu.
7. Exit to Main Menu
This returns you to the Main Menu.
REPORTS MENU
1. Monthly Report
2. Yearly Report
3. Accounts Receivable List
4. Payments on Account List
5. General Ledger Report
6. Accounts Receivable Menu
7. Exit to Main Menu
1. Monthly Report
This option produces a summary for any particular month of all
invoices for that month. It may be printed on the screen or on
paper.
2. Yearly Report
Copyright (C) 1988-89 Rosewood Software Page 18
ROSEWOOD JOURNAL
This produces a report showing the individual monthly totals of
invoices for any fiscal year in which invoices have been entered.
The report can be printed on screen or on paper.
3. Accounts Receivable List
This option produces a list of all customer accounts with non-
zero balances as of the end of any month requested. The accounts
are "aged"; that is, the amounts for any customer account will be
listed as "current", "30 days", "60 days", or "90+ days".
Negative balances will always be shown as current.
4. Payments on Account List
This produces a list of payments to customer accounts for any
selected month.
5. General Ledger Report
This report gives you a summary of amounts to be entered into
your general ledger (whether it be a manual or computer system)
and tells you the accounts to which the totals are to be entered.
The general ledger accounts to which information from Rosewood
Journal is to be entered are: 1) Sales Account, 2) Sales Tax
Payable Account, 3) Bank Account, 4) Accounts Receivable Account.
Your system may use somewhat different names for these accounts
but they will be in your bookkeeping system. Ask your accountant
for help with these account names, if necessary. If your business
has no accounts receivable (none of your customers ever owes you
money), the entries for accounts receivable will be zero and can
be ignored. This report also lists all invoices for the month
which have been entered with "R" (receivable) option. The total
of these invoices is the same as "Debit Accounts Receivable"
amount.
6. Accounts Receivable Menu
This option transfers you to the Accounts Receivable Menu.
7. Exit to Main Menu
This option returns you to the Main Menu.
Copyright (C) 1988-89 Rosewood Software Page 19
ROSEWOOD JOURNAL
UTILITIES MENU
1. Change Softkey Settings
2. Re-Initialize (Company Name etc.)
3. Dos Functions
4. End of Period Housekeeping
5. Print Labels
6. Export Data for Use in Other Programs
7. Exit to Main Menu
1. Change Softkey Settings
Rosewood Journal uses two separate "softkey lines". The first is
displayed at the bottom of the "Enter Invoice" screen, the second
at the bottom of the "Add Customer Accounts" screen. Both are
there to save you keystrokes. The "Enter Invoice" softkeys
generally are used to enter the names of customers who frequently
do business with you (e.g. Green River Rafts), or for a standard
amount of an invoice (your widgets are all sold for 498.64), or
for entries such as "Cash Sale". The "Add Customer Accounts"
softkeys are used for frequently used names of towns, cities,
states or provinces. If you do most of your business in Sas-
katchewan, it is nice to be able to enter it with one keystroke.
After choosing the "Change Softkey Settings" option, you will be
asked which of the two softkey lines you wish to enter or change.
After making your choice, you will be asked, "Which Softkey would
you like to change or <X> to exit". If, for example, you wish to
change F6, press <6> (not F6). You can then type the text or
numbers that you want to have typed when you press <F6>. The
maximum length of the entry is 13 characters. Rosewood Journal
will display the first 5 characters in the appropriate spot on
the softkey line. You may continue adding or changing softkey
definitions until you choose the exit <X> option to return to the
Utilities Menu.
2. Re-Initialize (Company Name etc.)
This option allows you to change details of YOUR company (name,
address etc.) and the drives and/or directories where the program
and data can be found. Directories and sub-directory names can be
up to 29 characters long. The program actually allocates 30
spaces but reserves 1 space for a trailing "\" which is automati-
Copyright (C) 1988-89 Rosewood Software Page 20
ROSEWOOD JOURNAL
cally added if you do not do it yourself. See your DOS manual for
details on drives, directories and paths. In addition, you can
choose the month in which your fiscal year begins.
WARNING!!
The fiscal year should be chosen BEFORE invoices are
entered because the file which holds the yearly totals
is initialized with this option. If you are going to
change your fiscal year, it is best to start a new data
disk so that the data can be entered properly. If,
through some mishap (we all make them), you have
entered or changed to a wrong fiscal year after you
have entered invoices, you must follow these instruc-
tions to rectify the problem:
1. From DOS, erase the current yearly total
file. This will be called "Totals88.dta" if
the year is 1988; "Totals89.dta" if the year
is 1989, etc.
2. From Rosewood Journal, enter the "Change
Invoice Data" option from the Main Menu. Make
a "null" change in one invoice in each month
in the year for which you have data. That is,
call up one invoice for changing in each
month, but simply press <Enter> for each item
such as name, gross invoice amount, etc. This
will "fool" the program into writing a new
and correct year total file.
If this seems complex, please remember that this
procedure probably never will need to be done. Also,
you are most likely to make this error when experi-
menting with the program rather than when you are using
it.
3. DOS Functions
This option will "shell" you to DOS. You may run a directory,
erase a file, or even run another program. When you are ready to
return to Rosewood Journal, type <Exit> and <Enter>. A copy of
"COMMAND.COM" must be installed where DOS can find it.
4. End of Period Housekeeping
This option "cleans up" the accounts receivable files. Clean up
is needed from time to time because all receivable data remains
Copyright (C) 1988-89 Rosewood Software Page 21
ROSEWOOD JOURNAL
in the files, "receive.dta" and "custacct.dta", even if some
accounts have been paid and therefore have zero balances. This
data is kept because you may wish to find the status of an
account as of several months ago. Eventually, the receivable
files will become so large that the speed of the program will
become unacceptably slow. When this will happen depends on how
many accounts receivable entries you have and your patience when
waiting for a listing of accounts receivable. The most natural
time to invoke this option is at the end of your fiscal year.
Housekeeping checks each customer account in turn to find out
whether the current balance of the account is zero. If it is
zero, all references to that account will be deleted from the
"receive.dta" file and you will be queried as to whether you wish
to keep or delete those customer account files which have current
zero balances. The old, fat and slow "receive.dta" and "custac-
ct.dta" files will be renamed "receive.old" and "custacct.old" so
that the new, slim and fast files can be used by you. IT IS
STRONGLY URGED THAT YOU MAKE A COPY OF YOUR DATA DISK BEFORE
BEGINNING THE HOUSEKEEPING PROCESS. If you have made a disk back-
up of your data files, the ".old" files can be deleted. If you
have not made a back-up, the ".old" can always be renamed to
".dta" files from DOS.
5. Print Labels
This option allows you to print mailing labels for your customer
accounts on standard 6 line, continuous form, continuous feed, 3
1/2 inch by 15/16 size labels. You have the option of printing
labels for all or selected customer accounts. You will be given
an opportunity to print one or more test labels so that you can
align your printer's print head before actually printing labels.
6. Export Data for Use in Other Programs
This option allows you to export data from your customer account
file (CUSTACCT.DTA) or from any monthly data file (monyr.DTA,
e.g. JAN88.DTA) to any of 5 common formats so that you can import
the data into many other programs. The formats are:
FIXED LENGTH (RANDOM). A format used by many programs
which use "random files", including Rosewood Journal.
There are no delimiters so you must know the exact
length of each field. The lengths of files will be
given later. Files produced with this option will have
file extensions of ".FX".
LOTUS PRN. is a format which allows data to be imported
into Lotus 1-2-3 using the "File import numbers"
command. Use this Lotus command for both monthly data
and customer account data because the export file is in
Copyright (C) 1988-89 Rosewood Software Page 22
ROSEWOOD JOURNAL
a format which will let Lotus know which fields are
strings (words) and which are numbers. Fields are
delimited by commas and strings are enclosed in
quotation marks. Files produced with this option will
have file extensions of ".PRN".
MAILMERGE. Used by many word processing programs such
as Wordstar and Microsoft Word. It is the format used
by many Basic programs which write data to sequential
files. Files produced with this option will have file
extensions of ".MM".
TEXT EDITOR (SDF). An import/export option for many
database programs. It is produced by many text editors
and word processing programs. Files produced with this
option will have file extensions of ".TX".
WORDPERFECT (.SF). This format changes Rosewood Journal
data into the format used by WordPerfect in its
secondary files for merging. Files produced with this
option will have file extensions of ".SF".
7. Exit to Main Menu
This option will transfer you to the Main Menu.
FILE LENGTHS AND NAMES IN ROSEWOOD JOURNAL
All files written by Rosewood Journal, except those generated by
the "Export" function, are random access, fixed length with no
delimiters between fields and no carriage returns or line feeds
at the end of records. The data in the monthly files (e.g.
JAN89.DTA) are all stored as strings. The same is true for the
customer account file (CUSTACCT.DTA) except that the customer
account number is stored as an integer. In all the export
formats, this integer is changed to a string.
The details of the fields for the monthly files are:
Invoice Number: length 5 bytes
Invoice Date: length 2 bytes
Customer Name: length 30 bytes
Gross Invoice Amount: length 8 bytes
Sales tax Amount: length 8 bytes
Rec (the "R" that identifies the invoice as a receiv-
able: length 1 byte
Copyright (C) 1988-89 Rosewood Software Page 23
ROSEWOOD JOURNAL
Each record then is 54 bytes long whether or not some of the
fields are empty.
The details of the customer account file (CUSTACCT.DTA) are:
Account number in CUSTACCT.DTA: length 2 bytes
Account number in export formats: length 4 bytes
Customer Name: length 30 bytes
Street: length 25 bytes
City: length 20 bytes
Province or State: length 20 bytes
Postal Code or ZIP: length 12 bytes
Phone: length 12 bytes
The total length of CUSTACCT.DTA which is used only by the
program is 121 bytes. The total record length required for any
export format is 123 bytes.
The above should give sufficient information to export your data
to most programs.
INTEGRATING YOUR PREVIOUS RECEIVABLE FILES
Unless you are starting a new business, it is likely that you
will have accounts receivable "on the books" when you begin using
Rosewood Journal. These can be integrated into Rosewood Journal.
Let us assume that you are starting to use Rosewood Journal on
the first day of your fiscal year which begins January 1, 1989.
Using the "Enter Invoice Data" option for December 1988 (or for
whatever month the previous receivable was incurred), enter all
your previous receivables as invoices, being sure to press the
<R> (receivable) option. After you have entered all your previous
receivables and, in the process, set up accounts for them, you
may, if you wish, delete the "Dec88.dta" (or the other previous
months which you may have used) and the "Totals88.dta" file. Your
previous accounts receivable will now be integrated with the
records that you will be entering for 1989.
PROGRAMMING DETAILS
Rosewood Journal is programmed in Microsoft Quick Basic 4.00 and
4.50, in three modules and an "Include" file. It is compiled
with Quick Basic 4.50 compiler using the "/o" (standalone), "/x"
(on error),"/ah" (arrays larger than 64K) options. The resulting
object files are linked with Microsoft Overlay Linker version
3.69 using the "/e" (exepack) option. The program is extensively
Copyright (C) 1988-89 Rosewood Software Page 24
ROSEWOOD JOURNAL
error protected, both by "on error" routines and by "protecting
inputs". Every effort has been made to prevent the user from
entering inappropriate data such as invalid dates, alphabetical
data where numerical data is expected, inputs longer than allowed
and even spelling mistakes. In many cases the program will give a
message telling you what the error is. In other cases, the
program will beep and return you to the input line expecting that
you will realize your error. Messages for every single error
would unnecessarily bloat the program. The error routines are
designed to save your data wherever possible. If, however, you
have placed the wrong disk in the drive which holds the data
(perhaps after shelling to DOS), you may lose some data. If you
get a message, "Data Disk problem: is the proper disk in place?",
please use the "Reports" option to check whether any data which
you have entered after such an error has in fact been written to
the file. The program was written on a Hyperion (more or less IBM
compatible, now defunct) computer with 640K ram and two 360k
floppy drives. There are no machine specific routines, so that
the program should run on any computer using MS/PC DOS 2.00 or
higher.
CHANGES AND ENHANCEMENTS
Rosewood Software is vitally interested in your comments and
suggestions, or your ideas for new programs. If you like Rosewood
Journal but need changes to fit your business better, please
contact us. Only by hearing from you, the users, can this
product, or any other, be improved.
SHAREWARE
The only way that you can be assured of a continuing supply of
low-cost, quality software for almost any purpose, is to support
Shareware. Shareware is non-shrink-wrapped, low cost software
that you try at your own convenience. Shareware is used by
everyone from individuals to the largest multi-national corpora-
tions. Shareware, as a marketing concept, is at the very least,
unusual and quite possibly unique. It trusts you, the user, to
buy it if you like it. If you like Rosewood Journal, and if you
use it, please send your registration fee today. For your
convenience, there is an order form (Order.frm) which you can
print from your Rosewood Journal distribution disk.
Send your registration fee to:
ROSEWOOD SOFTWARE
BOX 2070 STATION B
SCARBOROUGH ONTARIO
M1N 2E5
Copyright (C) 1988-89 Rosewood Software Page 25
ROSEWOOD JOURNAL
(416) 284-6119
THANK YOU!!
Copyright (C) 1988-89 Rosewood Software Page 26
README.DOC
ROSEWOOD JOURNAL (C) 1988-89 BY ROSEWOOD SOFTWARE
ROSEWOOD JOURNAL VERSION 3.00
Rosewood Journal is a sales journal and complete accounts
receivable package designed for small to medium sized businesses
which record sales on serially numbered invoices. Rosewood
Journal is menu-driven and easy to use, so easy to learn, in
fact, that the best way to learn about its many features is to
try the program using the sample data included with the program.
There are, however a few things that you need to know.
REQUIREMENTS
DOS 2.00 or higher,
IBM or compatible computer,
320K RAM,
1 or more floppy drives or a hard disk,
Printer if you wish printed reports
YOUR "CONFIG.SYS" FILE MUST HAVE AN ENTRY "FILES=15".
FILES
The following files should be on the disk that you received or on
the file which you down-loaded:
JOURNAL.EXE, the main program.
README.DOC, the file that you are reading.
JOURNAL.DOC, the manual for Rosewood Journal.
ORDER.FRM, Form for registering Rosewood Journal.
Please note that the following files, all of which have
the extension ".DTA" are specific files used by the
demonstration data. When you begin to use Rosewood
Journal in your own business, they must be deleted, or
you must start a new data disk so that your data does
not get mixed in with the demo data.
INITIAL.DTA, contains information about the company
name, address and program and data drives as well as
the month in which the company's fiscal year begins.
JAN88.DTA and FEB88.DTA, invoice data for January and
February 1989.
TOTALS88.DTA, stores summary invoice data for the 1988
fiscal year.
1
ROSEWOOD JOURNAL (C) 1988-89 BY ROSEWOOD SOFTWARE
RECEIVE.DTA, stores information about invoices which
have been added to accounts receivable.
CUSTACCT.DTA, stores information (name, address, phone,
etc.) of your customers who owe or have owed you money.
SOFTKEY.DTA and SOFTKEY2.DTA store information about
the two user-defined softkey lines used by Rosewood
Journal.
The following files are used if you choose to have the program
install itself. Please see "JOURNAL.DOC" for details.
HARDDISK.BAT, TWODISK.BAT, INITIAL.HRD, INITIAL.TWO,
CONFIG.FIL AND AUTOEXEC.FIL.
DEMONSTRATION
The disk that you received or downloaded contains sample data
files for a fictitious company called "Ripley's Fine Catering".
The files are for January and February 1989. The best way to try
the program is to copy all files onto a blank disk formatted with
the "/S" or "system" option. If you are using a 360K floppy disk,
do not copy the files with the extension ".DOC" as there will not
be enough room on the disk. Place this disk into drive "A" and
type "JOURNAL" <Return>. The menus should take you from there.
Try entering new invoice data for any month you choose, including
the demonstration months. You can view or print the reports,
change softkey settings and the initialization or set-up file.
One warning: the program will accept but will not like two
identical invoice numbers in any one month (who would have that
anyway?). Rosewood Journal will complain if you try to enter
"unacceptable" data such as alphabetical data where numerical is
expected. Try it if you like complaints from your computer;
nothing worse will happen as the program is carefully error
protected.
USING YOUR OWN COMPANY DATA
To start using Rosewood Journal with "real" data of your own,
use the installation batch files (see "JOURNAL.DOC"), or copy
"JOURNAL.EXE" to a disk formatted with "/S" and, after entering
"JOURNAL", enter the data requested on the "Initialization
Screen" which will automatically come up after the opening
screen. Or, you may install the program on a hard disk. Please be
sure that your "CONFIG.SYS" file has the line, "FILES=15" in it.
OPERATING MANUAL
If you like Rosewood Journal after your first test drive, you
2
ROSEWOOD JOURNAL (C) 1988-89 BY ROSEWOOD SOFTWARE
will find it useful to read the manual. The manual is as
succinct as possible. It is in the file called "JOURNAL.DOC".
SHAREWARE
Rosewood Journal is distributed as SHAREWARE. It is not free. If
you decide to use the program, please send $45 Canadian or $38 US
to the address below. Shareware is low-cost, non-shrink-wrapped
software that you can try before you buy. If you use Rosewood
Journal, or any other Shareware program, please send the
registration fee. Only by supporting Shareware will you be
assured of a continuing supply of quality, low-cost programs. If
Rosewood Journal does not meet your needs, perhaps you know of
someone else whose needs it will meet. If so, please give them a
copy of Rosewood Journal, or upload it to your favourite bulletin
board. But, above all, if you do use it, please pay for it.
HELP WANTED
If you have suggestions for improvements to Rosewood Journal, or
ideas for new programs, or if you find a bug in the program,
please let us know. Or, if you have a "but", or an "if" reserva-
tion (Rosewood Journal would be great BUT it doesn't do so and so
or IF it only did such and such), write or telephone. Perhaps
Rosewood Journal could be made to do what you REALLY want. It
doesn't hurt to ask!
LEGALITIES
Rosewood Software makes no warranty of any kind, express or
implied, including without limitation, any warranties of
merchantability and/or fitness for a particular purpose. Rosewood
Software shall not be liable for any damages, whether direct,
indirect, special or consequential arising from a failure of this
program to operate in the manner desired by the user. Rosewood
Software shall not be liable for any damages to data or property
which may be caused directly or indirectly by use of the program.
Rosewood Journal is copyright (C) 1988-89 by Rosewood Software
and by Bert Christensen.
Rosewood Software
Box 2070 Station B
Scarborough, Ontario
M1N 2E5
(416) 284-6119
THANK YOU FOR TRYING ROSEWOOD JOURNAL
3
Directory of PC-SIG Library Disk #1309
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Directory of A:\
AUTOEXEC FIL 39 2-25-89 9:31a
CONFIG FIL 23 2-25-89 9:32a
CUSTACCT DTA 2299 2-25-89 2:53p
FEB89 DTA 1080 1-29-89 11:01a
FILE1309 TXT 1648 5-23-89 9:07a
FILES DOC 2866 2-15-89 7:34p
GO BAT 38 10-19-87 3:56p
GO TXT 1002 3-24-89 11:25a
HARDDISK BAT 974 2-15-89 8:17p
INITIAL DTA 197 1-23-89 3:33p
INITIAL HRD 197 2-25-89 3:10p
INITIAL TWO 197 2-25-89 9:10a
JAN89 DTA 1188 1-29-89 10:40a
JOURNAL DOC 64812 2-25-89 8:37a
JOURNAL EXE 228939 2-21-89 4:29p
MANUAL BAT 147 3-24-89 11:25a
ORDER FRM 2000 2-13-89 9:45p
README DOC 8126 2-25-89 8:30a
RECEIVE DTA 968 1-29-89 11:10a
SOFTKEY DTA 130 2-25-89 2:52p
SOFTKEY2 DTA 130 2-25-89 2:55p
TOTALS89 DTA 120 1-29-89 11:01a
TWODISK BAT 2541 1-17-89 2:41p
23 file(s) 319661 bytes
28672 bytes free