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Information about “PC-BOOKS - FINANCIAL SOFTWARE”
PC-BOOKS is a menu-driven general ledger program for small businesses,
designed so you can convert a manual system to a computerized system
with minimal effort.
Standard financial reports, including journals, balance sheets, income
statements and general ledgers, are simple to produce. The number of
accounts and transactions are limited only by disk space and each
transaction can have up to 14 accounts.
FILES901.TXT
Disk No 901
Program Title: PC-BOOKS version 1.20
PC-SIG version 1.1
PC-BOOKS is a menu-driven general ledger program designed with the small
business in mind. It is designed so you can convert a manual system to a
computerized system with minimal effort. The user of this program must know
how to manually post journal entries. You may add the number of accounts
and transactions, limited only by disk space, and new accounts, without
interrupting the input of transactions. The total number of accounts and
journal entries are limited only by disk space.
PC-BOOKS is divided into two subprograms: PC-BOOK1 and PC-BOOK2. PC-BOOK1 is
used to set up and update a chart of accounts and entering transactions. PC-
BOOK2 is for creating standard financial reports including journals, balance
sheets, income statements, and general ledgers.
Usage: Financial.
System Requirements: Two disk drives.
How to Start: Type GO (press enter).
Suggested Registration: $30.00
File Descriptions:
PC-BOOK1 EXE Program for account set up and transactions.
PC-BOOK2 EXE Program for producing financial reports.
READ ME How to get started.
PC-BOOKS PRT Listing of reports for sample problem.
PC-BOOKS DOC Documentation.
PC-SIG
1030D E Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1987,88 PC-SIG Inc.
GO.TXT
╔═════════════════════════════════════════════════════════════════════════╗
║ <<<< Disk No 901 PC-Books >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ To print the documentation for PC-BOOKS, Type: ║
║ MANUAL (press enter) ║
║ ║
║ To run the program PC-BOOKS, Type: PC-BOOK1 (press enter) ║
╚═════════════════════════════════════════════════════════════════════════╝
PC-BOOKS.DOC
*********************************
* *
* PC-BOOKS *
* ======== *
* by Barry Edelman *
* *
* Version 1.20 *
* May 1987 *
* *
*********************************
(C) Copyright 1986, 1987 by EDELMAN INC.
----------------------------------------
PC-BOOKS
PROGRAM DISTRIBUTION
====================
The PC-BOOKS programs and this on-disk documentation can be
freely copied and shared with others as long as there are no
modifications made to any of the files and no fee is charged.
The complete printed hardcopy reference manual for PC-BOOKS may
not be copied without permission from EDELMAN INC.
You are encouraged to try the program before you buy it. If you
find that the program is helpful to you, a small fee should be
sent to the author. The current fee and address is shown on the
monitor when the PC-BOOKS programs are run.
This unique marketing approach has several advantages.
- The price of these programs can be kept low by minimizing
the costs of marketing, distributing, advertising and copy
protecting.
- Software authors can be supported by users and continue to
develop low cost useful programs.
- Programs can be tried before being purchased.
If you have already paid for PC-BOOKS, I thank you for your
support. If you are benefiting from the use of PC-BOOKS, and
have not yet sent in the fee, I request your support. Upon
receipt of the fee, you will become a registered user. Future
versions of PC-BOOKS and a complete printed Reference Manual with
more than 100 pages describing all the features of PC-BOOKS will
be sent to registered users. Information on the Reference
Manual, updates and fees appear on the monitor when the PC-BOOKS
programs are run.
BARRY EDELMAN
May 1987
INTRODUCTION
============
PC-BOOKS is an easy to learn and easy to use general ledger
program. It is designed for a small business that is either
starting a computerized accounting system or wishes to convert
from a manual system to a computerized system with a minimum of
effort. In order to use this program no prior knowledge of
computer accounting systems is needed. However, the user of this
program must know how to manually post journal entries.
Some of the major advantages of PC-BOOKS are listed below:
- Menu driven.
- Easy to learn and use.
- Number of accounts and transactions limited only by disk
space.
- No complicated system of account codes to memorize.
Alphabetic as well as numeric account codes are allowed.
- New accounts can be added without interrupting input of
transactions.
- On screen, easy to understand error messages with suggested
corrections.
- Up to 14 accounts allowed in each transaction.
- Easy to create standard financial reports.
- Full screen editing
- Automatic monthly or weekly transactions.
- Easy copying of similar transactions.
Two files containing menu driven programs are included in
PC-BOOKS. PC-BOOK1.EXE allows the user to input the chart of
accounts and the journal entries in a simplified manner.
PC-BOOK2.EXE is used to create standard financial reports
including balance sheets, income statements, and general ledgers.
This on-disk documentation contains a breif summary of the major
features of PC-BOOKS. For more complete information, see the
Reference Manual available to registered users.
The following tutorial provides the easiest way to learn how to
use the major features of PC-BOOKS and see the power of the
programs. I urge you to take the time to follow the
keystroke-by-keystroke directions.
LEARNING TO USE PC-BOOKS: A TUTORIAL
====================================
This tutorial should be read while sitting at your computer and
following along with the instructions. In this sample, an overly
simplified set of books will be prepared step by step for a
fictitious corporation, Xyz Consulting, for a single month. Only
some of the features of PC-BOOKS are used in this example.
However, if you take the time to follow these steps exactly as
shown, you will get a basic idea of how to use the programs.
SYNTAX
------
The following conventions will be used to describe keyboard input
in this example.
(1) Items in curly brackets, { }, should be typed exactly as
shown.
(2) Special control keys are shown in square brackets, [ ]. If
two keys are shown separated by a comma within a single set
of square brackets, the key listed first should be pressed
and while that key is held down the second key should be
pressed.
For this example, let us assume that the list below is a
complete list of accounts along with the four character codes
which identify each account. For your accounting system you can
chose any four character codes that you like to represent your
accounts. A real corporation will obviously have many more
accounts but this list has been kept small to keep the example as
simple as possible.
Type Name Code
Current asset(CA) Bank BANK
Receivables - Company A RECA
Receivables - Company B RECB
Noncurrent asset(NA) Plant and equipment PLNT
Current liability(CL) Accounts payable PAYA
Equity(OE) Invested capital CAPT
Retained earnings
Revenue(RV) Consulting fees FEES
Expenses(EX) Rent RENT
Notice that a code is not given for the Retained earnings
account. The program initially sets RETE as the code for
retained earnings. The code for retained earnings can be
changed later. In addition to the above, you would like to
combine the receivables (the accounts with the codes RECA and
RECB) for reporting on the balance sheet. To do this you will
define a group account named Total receivables with the code
RECT.
The following table lists the starting account balances as of
January 1, 1986 for Xyz Consulting.
ACCOUNT STARTING BALANCE
Bank $ 3,000 Debit
Receivables - Company A $ 4,000 Debit
Receivables - Company B $ 2,000 Debit
Plant and equipment $10,000 Debit
Accounts payable $ 4,000 Credit
Invested capital $ 8,000 Credit
Retained earnings $ 7,000 Credit
During January 1986, the only financial activities are the
receipts of payments of $150 for consulting fees on each Monday
of the month and a $410.15 payment on January 15 for office rent.
Try to follow the steps below exactly as shown. If you make a
mistake while inputting the data see the Guide To Control Keys
for information on editing the input. If you can not correct the
problem, simply erase the data files (JOURNAL.DAT AND
ACCOUNTS.DAT) and try again. No harm will have been done.
PRELIMINARY STEPS
-----------------
(1) Using the DOS diskcopy command copy the PC-BOOKS diskette
to a backup diskette. Keep the original diskette in a safe
place and use the backup diskette. See your operating
system manual for information on the use of diskcopy.
(2) Place the backup diskette that you have just made into the
default drive. If you have a hard disk system, copy
PC-BOOK1.EXE and PC-BOOK2.EXE onto the current directory on
the hard disk.
See your operating system manual for information on
starting the DOS operating system.
(3) From the operating system prompt, type {PC-BOOK1} and press
[ENTER] to start the program.
(4) A message will appear on the monitor. After reading this
message press any key to continue the program.
(5) If you have run PC-BOOK1.EXE before and JOURNAL.DAT is on
the default drive/directory, follow the instructions in the
section SETTING UP A CHART OF ACCOUNTS below. This step
and the following steps (6) and (7) will be skipped.
If this is the first time that you are using PC-BOOK1.EXE,
a message will appear stating that the file JOURNAL.DAT can
not be found. Type {C} and press [ENTER] to create and
initialize JOURNAL.DAT.
(6) You will be asked whether you would like the option of
being able to delete journal entries after they are
entered. For the purposes of this tutoruial only, let us
assume that you would like to allow deletions. Type {D}
and press [ENTER].
(7) Press any key to continue. The main menu for PC-BOOK1 will
appear on the screen.
SETTING UP A CHART OF ACCOUNTS
------------------------------
(1) From the PC-BOOK1 main menu, type {U} and press [ENTER] to
work on the file ACCOUNTS.DAT which contains the chart of
accounts.
(2) Type {A} and press [ENTER] to add accounts to the chart of
accounts. A template will appear on the screen with
reverse video areas for CODE, TYPE, DESCRIPTION, GROUP, and
REFERENCE.
(3) Group accounts must be defined before accounts which are
members of that group account are defined. Therefore set
up the group account Total receivables first.
(4) Type {RECT} in the space below the word CODE and press
[ENTER]. You have defined the characters RECT as the code
which will represent the account Total receivables.
(5) Type {CA} in the space below the word TYPE and press
[ENTER]. This will identify the account Total receivables
as a current asset.
(6) Type {Total receivables} in the space below the word
DESCRIPTION and press [ENTER].
(7) Type {****} in the space below the word GROUP and press
[ENTER]. The characters **** define an account as a group
account.
(8) Press [ENTER] to leave the reference field blank.
(9) At this point the account Total receivables has been
entered into the chart of accounts and a blank template
will appear on the screen.
(10) Repeat steps (4) through (8) for each account of Xyz
Consulting shown at the beginning of this chapter. See the
section ACCOUNT TYPES below for the characters to be input
for each account under the word TYPE. For the accounts
Receivables - Company A (RECA) and Receivables - Company B
(RECB), type {RECT} under the word GROUP to indicate that
these accounts belong to the group account Total
receivables. For all other accounts, leave the fields
under the word GROUP and under the word REFERENCE blank by
pressing [Ctrl,End] after typing the account DESCRIPTION.
The following keystrokes will enter the other accounts into
the chart of accounts:
Type {BANK}, press [ENTER], type {CA}, press [ENTER], type
{Bank}, and press [Ctrl,End].
Type {RECA}, press [ENTER], type {CA}, press [ENTER], type
{Receivables - Company A}, press [ENTER], type {RECT},
press [ENTER], and press [ENTER] again.
Type {RECB}, press [ENTER], type {CA}, press [ENTER], type
{Receivables - Company B}, press [ENTER], type {RECT},
press [ENTER], and press [ENTER] again.
Type {PLNT}, press [ENTER], type {NA}, press [ENTER], type
{Plant and equipment}, and press [Ctrl,End].
Type {PAYA}, press [ENTER], type {CL}, press [ENTER], type
{Accounts payable}, and press [Ctrl,End].
Type {CAPT}, press [ENTER], type {OE}, press [ENTER], type
{Invested capital}, and press [Ctrl,End].
Type {FEES}, press [ENTER], type {RV}, press [ENTER], type
{Consulting fees}, and press [Ctrl,End].
Type {RENT}, press [ENTER], type {EX}, press [ENTER], type
{Rent}, and press [Ctrl,End].
(11) Press [Esc] to return to the menu choices for UPDATE
ACCOUNTS.
LISTING THE CHART OF ACCOUNTS
-----------------------------
The following steps decribe how to list the accounts which you
have just input into the chart of accounts.
(1) From the UPDATE ACCOUNTS menu, type {L} and press [ENTER]
to choose listing of the chart of accounts.
(2) The next menu asks how you would like to list the chart of
accounts. Type {A} and press [ENTER] to list accounts
alphabetically.
(3) You will be asked where to start the listing of accounts.
Press [ENTER] to choose the default of listing all the
accounts.
(4) Next you will be asked whether you would like to save the
listing on a file. Press [ENTER] to choose the default of
not saving the listing to a file.
(5) You should see the following listing of the chart of
account on the screen.
CODE TYPE DESCRIPTION GROUP REFERENCE
BANK CA Bank
CAPT OE Invested capital
FEES RV Consulting fees
PAYA CL Accounts payable
PLNT NA Plant and equipment
RECA CA Receivables - Company A RECT
RECB CA Receivables - Company B RECT
RECT CA Total receivables ****
RENT EX Rent
RETE OE Retained earnings
(6) Press [Esc] twice to return to the PC-BOOK1 main menu.
ENTERING TRANSACTIONS
---------------------
(1) From the PC-BOOK1 main menu, type {J} and press [ENTER] to
work on journal entries.
(2) From the JOURNAL ENTRIES menu, type {I} and press [ENTER]
to start the insert mode.
(3) The journal entry template will appear on the screen. The
template contains a line with a reverse video field for a
date and two lines with reverse video fields for the
account code, indication of debit or credit, the dollar
amount, and a number. Near the bottom of the screen there
is a reverse video field for a comment.
(4) The first journal entry that you will input sets up the
starting account balances. (Starting account balances are
input only once. Afterwards, account balances are
automatically passed from one period to the next.)
(5) Type {1/1/86} and press [ENTER] to record the date of the
transaction.
(6) Type {BANK}, press [Tab], type {D}, press [Tab], type
{3000}, and press [ENTER] to indicate a debit of $3000 to
the account Bank.
(7) Repeat step (6) for each of the accounts with a starting
balance on January 1,1986 as shown in the table earlier in
this chapter. Remember to type a {D} in the second field
of each line to indicate a debit balance or a {C} in that
field to indicate a credit balance. After the first two
lines of account information have been input, the program
will automatically add a new line to receive more data.
The following keystokes take care of the other accounts
involved in this transaction.
Type {RECA}, press [Tab], type {D}, press [Tab], type
{4000}, and press [ENTER].
Type {RECB}, press [Tab], type {D}, press [Tab], type
{2000}, and press [ENTER].
Type {PLNT}, press [Tab], type {D}, press [Tab], type
{10000}, and press [ENTER].
Type {PAYA}, press [Tab], type {C}, press [Tab], type
{4000}, and press [ENTER].
Type {CAPT}, press [Tab], type {C}, press [Tab], type
{8000}, and press [ENTER].
Type {RETE}, press [Tab], type {C}, press [Tab], type
{7000}, and press [ENTER].
(8) Press [End] to move to the comment field.
(9) Type {Starting account balances} to indicate the reason for
the journal entry.
(10) Press [Ctrl,End] to signify that the journal entry is
complete.
(11) If you have not made an error, a new menu will appear above
the journal entry template with choices for INSERT, WEEKLY,
MONTHLY and REVERSE. Type {I} and press [ENTER] to insert
this transaction into the journal.
(12) The screen will be cleared and a new journal entry template
will appear on the screen. The following keystrokes will
result in a journal entry for the payment of rent.
Type {1/15/86}, press [ENTER], type {BANK}, press [Tab],
type{C}, press [Tab], type {410.15}, press [ENTER], type
{RENT}, press [Tab], type {D}, press [Tab], type {410.15},
press [End], type {January rent}, press [Ctrl,End].
(13) Type {I} and press [ENTER] to insert this transaction into
the journal.
(14) The screen will be cleared and a new journal entry template
will appear on the screen. The following keystrokes will
record an entry for receipt of consulting fees.
Type {1/6/86}, press [ENTER], type {BANK}, press [Tab],
type {D}, press [Tab], type {150}, press [ENTER], type
{FEES}, press [Tab], type {C}, press [Tab], type {150},
press [End], type {Retainer fees}, press [Ctrl,End].
(15) In response to the menu which appears above the journal
entry template, type {W} and press [ENTER] to indicate that
this journal entry is to be repeated weekly.
(16) A new line will appear above the journal entry template
with reverse video fields for the initial and ending dates
for the weekly entries. Type {1/6/86}, press [Tab], type
{1/31/86}, press [ENTER] to record this journal entry on
January 6, 13, 20 and 27.
(17) A new journal entry template will appear on the screen.
Press [Esc] three times to return to the operating system.
Note that the MODIFY mode, which simplifies transaction
input, has not been used in this tutorial. Please see the
Reference Manual for information on the MODIFY mode.
CREATING FINANCIAL REPORTS
--------------------------
(1) From the operating system prompt, type {PC-BOOK2} and press
[ENTER] to start the program.
(2) A message will appear on the monitor. After reading this
message press any key to continue the program.
(3) From the main menu of PC-BOOK2, you choose the reports
which you would like to produce. Type {A} and press
[ENTER] to create all of the reports: journal, balance
sheet, income statement and general ledger.
(4) You will be be prompted for a title which will be printed
on the top of all the financial reports. Type {Sample
problem for PC-BOOKS} and press [ENTER].
(5) You will be prompted for the date at which to start the
accounting period. Type {1/1/86} and press [ENTER].
(6) An error message will appear stating that the file
BG010186.DAT can not be found. You will be asked to change
the start date or if all the accounts are to start with
zero balances. For now, ignore the message, type {Z} and
press [ENTER].
(7) You will be prompted for the ending date of the accounting
period. Type {1/31/86} and press [ENTER].
(8) The next prompt is for the number of lines per page on your
printer. The default is 66 lines per page. If you are
using stantard ll inch paper, press [ENTER] to accept the
default. If you have a different length paper, type in the
number of lines you would like between page breaks and then
press [ENTER].
(9) You will be asked whether or not you would like to close
the revenue and expense accounts on the ending date of the
accounting period. The default is no. For this example
type {Y} and press [ENTER] to close accounts.
(10) The last prompt asks whether you would like to create a
file with starting values for the next period. The default
is yes, however for this example type {N} and press
[ENTER]. At any time before you have completed this step,
you can go back to the previous prompt by pressing the [Up
arrow] key.
(11) A message will apppear on the screen stating that the
financial reports are being created. When the reports are
finished, PC-BOOK2 ends and control is returned to the
operating system.
(12) Four new files have been created by PC-BOOK2. These files
are JOURNAL.PRT, INCOME.PRT, BALANCE.PRT, and LEDGER.PRT.
These files are standard ascii files and can be viewed on
the screen by using the DOS type command. For example, to
see the balance sheet on the screen type {TYPE BALANCE.PRT}
and press [ENTER].
(13) To print any of these files, use the DOS copy or print
command. Print each of the FINANCIAL REPORTS.
Type {COPY JOURNAL.DAT PRN} and press [ENTER]
Type {COPY INCOME.DAT PRN} and press [ENTER]
Type {COPY BALANCE.DAT PRN} and press [ENTER]
Type {COPY LEDGER.DAT PRN} and press [ENTER]
(14) Compare the reports that you have produced in step (13)
with the reports for the sample problem provided. If there
are differences, review this tutorial to find the errors.
If the reports match you are ready to do your own set of
financial books.
GUIDE TO CONTROL KEYS
=====================
This list tells which keys to use to move the cursor and edit.
If two keys are shown together separated by a comma, the key
listed first should be pressed and while that key is held down
the second key should be pressed.
In most cases there are two ways to get the same results.
Key(s) to Alternative Results
press method
--------- ----------- -------
Esc Return to the previous menu.
Ctrl,-> Tab Cursor to beginning of next field.
Ctrl,<- Shift,tab Cursor to beginning of previous field.
Up arrow F7 Cursor up one line.
Down arrow F9 Cursor down one line.
ENTER For full screen input, cursor to
beginning of next line.
For single line input, cursor to
beginning of next field.
End F8 For full screen input, cursor to
beginning of next section.
For single line input, cursor to
beginning of next field.
Ctrl,End F10 Entry is completed.
Del F4 Delete character at the cursor.
Ins F3 Toggles insert mode.
Backspace Deletes the character one space to the
left of the cursor.
-> F6 Cursor one space to the right.
<- F5 Cursor one space to the left.
HELPFUL INFORMATION
===================
USE OF MENUS
------------
A menu choice is made by typing the letter shown next to the
desired option and then pressing the ENTER key. Either upper or
lower case letters are acceptable. Pressing the backspace key
will erase the previously selected letter.
DATES
-----
All dates must be entered in the format of mm/dd/yy, where mm,
dd, and yy represent the month, day and year respectively.
05/01/86 and 5/1/86 are valid inputs for dates. 05-01-86 is
invalid and will not be accepted by the program.
ACCOUNT TYPES
-------------
The following table shows the codes which are used to
represent each of the classes of accounts.
CODE ACCOUNT TYPE
CA Current asset
NA Noncurrent asset
CL Current liability
NL Noncurrent liability
OE Equity
RV Revenue
EX Expense
CN Contra
FILES
-----
The programs for PC-BOOKS are contained in the files PC-BOOK1.EXE
and PC-BOOK2.EXE. The data for PC-BOOKS are contained in the
files ACCOUNTS.DAT and JOURNAL.DAT. STARTING VALUES files
contain data carried from one run of PC-BOOKS to another. Files
with the extension .PRT are created by PC-BOOKS and contain
information to be printed. In addition there are temporary files
which are created and then erased by the programs of PC-BOOKS.
Except where specifically noted, all PC-BOOKS files should be on
the default drive/directory. In the tutorial described above,
it is assumed that all files are on the default drive/directory.
SIZE AND TIME LIMITS
--------------------
The total number of accounts and journal entries are each limited
to 32,766. The accounts and journal entries are also limited by
the size of the disk.
With all options chosen simultaneously, a double sided diskette
with 360,000 bytes will easily handle a set of books where the
sum of the number of accounts and the number monthly transactions
is 350. Several simple ways in which the effective capacity of a
double sided diskette can be doubled or tripled are illustrated
in Appendix B of the Reference Manual. With a hard disk the
number of accounts and journal entries is virtually unlimited.
While inputting accounting information, there will be no
noticeable delay. However, the time required to create reports
is highly dependent on the type of disk in use. As an example,
the writing of reports for the tutorial shown above is 133
seconds, 46 seconds, and 11 seconds using a floppy disk, hard
disk and RAM disk respectively. If the time required to produce
reports is critical, an inexpensive RAM disk program should be
used in conjunction with PC-BOOKS.
SUMMARY OF PROGRAMS
===================
PC-BOOKS consists of two files and three major programs. The
file PC-BOOK1.EXE contains the programs UPDATE ACCOUNTS and
JOURNAL ENTRIES. The file PC-BOOK2.EXE contains the program
FINANCIAL REPORTS.
The program UPDATE ACCOUNTS is used to define, change, and report
the accounts contained in the chart of accounts. UPDATE ACCOUNTS
is divided into ADD, MODIFY and LIST modes
The program JOURNAL ENTRIES is used to record financial
transactions into a journal. JOURNAL ENTRIES is divided into
INSERT and MODIFY modes.
The program FINANCIAL REPORTS is used to produce files which
contain the standard financial reports. These reports include
journals, general ledgers, income statements and balance sheets.
UPDATE ACCOUNTS
---------------
The ADD mode is used to define accounts which have not been
previously included in the chart of accounts.
The MODIFY mode is used to change an account which has previously
been defined. There are several restrictions which limit the
changes that can be made in the MODIFY mode.
The LIST mode is used to list the information contained in the
chart of accounts. The accounts can be listed in alphabetical
order, by account type, or by groups.
JOURNAL ENTRIES
---------------
When this program is called, a transaction template is provided
for information defining a journal entry. The control keys are
used to move the cursor and edit the transaction template.
The total number of debits and credits are limited to fourteen.
If a larger number of accounts are involved in a single
transaction, the transaction should be split into two entries.
Up to 3 lines of description are allowed for each entry.
To a limited extent new account codes can be defined in the
JOURNAL ENTRIES section without moving to the UPDATE ACCOUNTS
section. If a new account code is input, the user will be
prompted for further information.
After the transaction template has been completed, the entry can
be input in several different ways. It can be entered one time
only. The journal entry can also be recorded repeatedly every
week or every month for a specified time span. There is also an
option to reverse all debits and credits. This option can be
useful to correct a previously recorded incorrect entry.
Entries closing revenue and expense accounts should NOT be
entered. This will be done automatically, if requested.
In the INSERT mode a blank template is shown on the monitor and
you must type in all the necessary information.
The MODIFY mode is used to make an entry similar to a previous
entry. You save time by only typing the differences from a
previous entry.
The previous entry can be found by specifying the date or by
scrolling forward or backwards. Once the desired entry is found,
the control keys can be used to move the cursor and edit the
template.
FINANCIAL REPORTS
-----------------
The FINANCIAL REPORTS program is used to choose and create the
standard financial reports. For each report an ASCII file with
the extention .PRT will be created. These can be viewed on the
monitor or printed using the DOS commands TYPE and PRINT
respectively. Any combination of the following financial reports
can be selected.
FINANCIAL REPORT ASCII FILE
---------------- ----------
Journal listing JOURNAL.PRT
Income statement INCOME.PRT
Balance sheet BALANCE.PRT
General ledger LEDGER.PRT
After selecting the desired financial reports the user will be
prompted for additional information.
The response to the TITLE prompt will be printed at the top of
each page of all reports.
The dates given in response to the BEGIN DATE and END DATE
prompts specify the time frame for which journal entries will be
processed. For example, if reports for the month of May 1986 are
desired, {05/01/86} and {05/31/86} should be typed in response to
the START DATE and END DATE prompts respectively.
In most cases a STARTING VALUES file should be on the default
drive/directory. The first time that FINANCIAL REPORTS are run,
there will be no STARTING VALUES file and starting account
balances should be input as a journal entry. This is illustrated
in the tutorial. For a complete explanation of STARTING VALUES
files see the chapter FINANCIAL REPORTS in the Reference Manual.
The lines per page prompt is used to determine paging on the
financial reports.
The default on the CLOSE EXPENSE AND REVENUE ACCOUNTS prompt is
No. This should be the usual response. The last prompt asks
whether to CREATE FILE WITH STARTING VALUES FOR NEXT TIME PERIOD.
The default and normal response to this prompt should be Yes.
PC-BOOKS provides a great deal of flexibility in the time frames
of reports that can be produced by varying responses to these
last two prompts. For a full discussion of these prompts see the
Reference Manual.
AND NOW THE COMMERCIAL
======================
This on-disk documentation, although only a brief summary, should
contain enough information to enable you to use many of the
features of PC-BOOKS. A hardcopy of the full PC-BOOKS Reference
Manual containing over 100 pages and describing and explaining
all the features of PC-BOOKS will be sent to registered users.
Information on the registration fee, the Reference Manual and
program updates appear on the monitor when either of the PC-BOOKS
programs are run.
Again, I would like to request that you send the fee which is
also shown on the monitor when the PC-BOOKS programs are run.
Remember that unless you send a check to EDELMAN INC., the
program author has not received payment for this copy of
PC-BOOKS.
PC-BOOKS VERSION 1.20
REGISTRATION FORM
=====================
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|_| Enclosed is the registration fee of $30. Please send me the
Reference Manual now and the next updated version when
available.
Please make check payable to EDELMAN INC. (specify version 1.20)
and mail to:
EDELMAN INC.
Dept EE
P.O Box 40175
San Antonio, TX 78229
Directory of PC-SIG Library Disk #0901
Volume in drive A has no label
Directory of A:\
PC-BOOK1 EXE 77824 5-22-87 4:53p
PC-BOOK2 EXE 61568 5-22-87 5:18p
PC-BOOKS DOC 39236 5-29-87 4:54p
PC-BOOKS PRT 12498 5-22-87 5:33p
READ ME 1046 5-28-87 12:12a
FILES901 TXT 1369 7-28-88 1:36p
GO BAT 38 10-19-87 3:56p
GO TXT 617 6-09-88 11:36a
MANUAL BAT 24 6-09-88 11:36a
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