PCjs Machines
Home of the original IBM PC emulator for browsers.
PC-SIG Diskette Library (Disk #821)
[PCjs Machine "ibm5170"]
Waiting for machine "ibm5170" to load....
Information about “HDP ACCOUNTS RECEIVABLES”
HDP ACCOUNTS RECEIVABLES manages your customer accounts and
transactions for your business. It not only stores, organizes, and
retrieves customer information, but also lets you edit all data or
transaction information kept on file for each customer. With HDP
ACCOUNTS RECEIVABLES you have full control over your transactions and
invoices.
The reports option lets you print and compute finance charges, print
mailing labels, and process data at the end of the month. The system
utilities of the program let you check data files and rebuild the
various indexes, clear all transactions off accounts, selectively delete
transactions on one account, and add new customer files.
This version of the program is limited to about 250 customers but does
not require you to pay a registration fee to use it. If you like it and
want to upgrade up to the commercial version, you then need to purchase
the program.
ARPARTA.DOC
SHAREWARE VERSION 1.1
A. FIRST PRINT OUT THE MANUAL. Put disk in drive A: and Type; PRINTMAN <enter>
B. Then get rid of DOC & BATCH files ..Type; ERASEMAN <enter>
C. Read the last section in the MANUAL.. Of course you will...
-------INSTALLING ON A HARD DISK SYSTEM -------------------------------------
To keep things simple I am not going to talk about path's
and sub-directories. It is assumed that your hard disk is
drive C: and you have at least 1 floppy disk as A:
Step 1. At The C> type; CD \ <enter> to get to the root directory.
Step 2. Make a sub-directory. Type; MKDIR \AR <enter>
Step 3. Go to that sub-directory. Type; CD \AR
Step 4. Put disk from HDP in drive A: and type; COPY A:*.* C: <enter>
This should copy everything off the floppy to C:
Step 5. Type; ARINDX <enter> to load to the main menu program.
Step 6. Set your ID Code to ABC and your hardware configuration for hard disk.
Option 5 then Option 6.
------------------------------------------------------------------------------
INSTALLING ON FLOPPY SYSTEM
Step 1. Put your dos disk in drive A: and Put a blank disk in drive B:
Type; FORMAT B: /S When done Type; COPY FORMAT.EXE B:
Step 2. Now put disk that is in drive B: in drive a:
Step 3. Put HDP A/R disk in drive B: and Type; COPY B:*.* A:
Step 4. Remove disk in drive B and put up. Put a blank
disk in drive B: now. Type; FORMAT B:
Step 5. Type; COPY A:ARCUST1.ABC B: Then type; DEL A:ARCUST1.ABC
Step 6. Type; ARINDX <enter> to run the main menu.
Step 7. Set ID code to ABC and configuration to DUAL FLOPPY.
Option 5 then Option 6.
ARPARTB.DOC
TABLE OF CONTENTS SECTION.PAGE
-------- SHAREWARE VERSION 1.1 ---------------------------
THE MAIN MENU ----------------------------------- 0 .
<1> ADD OR UPDATE CUSTOMER INFORMATION----------- 1 .
<1> ADD A CUSTOMER --------------------------- 1.1
<2> CORRECT A CUSTOMER ----------------------- 1.2
<3> DELETE A CUSTOMER ------------------------ 1.3
<4> LIST CUSTOMERS --------------------------- 1.4
<5> SET SYSTEM LIMITS ------------------------ 1.5
<6> UPDATE TRANSACTION CODES ----------------- 1.6
<7> LIST TRANSACTION CODES & SYSTEM LIMITS --- 1.7
<2> ENTER/POST TRANSACTIONS OR INVOICES --------- 2 .
<1> ADD OR CHANGE TRANSACTIONS --------------- 2.1
<2> LIST TRANSACTIONS ------------------------ 2.2
<3> COMPUTE CHECK TOTALS --------------------- 2.3
<4> POST TRANSACTIONS ------------------------ 2.4
<3> REPORT OPTIONS MENU ------------------------- 3 .
<1> SCREEN CHECK OF CUSTOMER STATUS ---------- 3.1
<2> PRINT & COMPUTE FINANCE CHARGES ---------- 3.2
<3> PRINT AGEING REPORTS --------------------- 3.3
<4> PRINT STATEMENTS ------------------------- 3.4
<5> PROCESS END-OF-MONTH --------------------- 3.5
<6> PRINT MAILING LABELS --------------------- 3.6
<4> SYSTEM UTILITIES MENU ----------------------- 4 .
<1> FORCE HOUSEKEEPING FUNCTIONS TO BE DONE -- 4.1
<2> CLEARING ALL TRANSACTIONS OFF ACCOUNTS --- 4.2
<3> RESET COMPANY RETURN ADDRESS ------------- 4.3
<4> SELECTIVE DELETE TRANSACTION ON 1 ACCOUNT- 4.4
<5> INITIALIZE A NEW CUSTOMER FILE (ARCUSTx)-- 4.5
<5> SET DATA FILE ID CODE ----------------------- 5 .
<6> SET HARDWARE CONFIGURATION ------------------ 6 .
<7> EXIT TO HOUSEKEEPING PROGRAM ---------------- 7 .
<8> PRINT AN INVOICE ---------------------------- 8 .
<9> QUIT ALL PROCESSING ------------------------ 9 .
INTRODUCTION --------------------------- APPENDIX A .
COPYRIGHT NOTICE ------------------------------ A.1
SYSTEM PROGRAMS & DATA FILE NAMES ------------- A.2
ORDERING STATEMENTS --------------------------- A.3
RUNNING THE SAMPLE DATA FILES ----------------- A.4
CONVERTING FLOPPY TO HARD DISK AND BACK ------- A.5
INSTALLING PROGRAM ---------------------------- A.6
The M A I N M E N U PAGE 0
OVERVIEW: To get the MAIN MENU when your computer has
been OFF you must 1st TURN it ON, insert the
the proper disks (if running floppy disks) and
wait for a DOS prompt.
Step 1. At the DOS prompt type: ARINDX
NOTE 1 If you know how to use COPY CON and make a batch
====== batch file loading can be made easier.
********************************************************
* ACCOUNTS RECEIVABLE (c) by HDP PAGE 0 *
* SHAREWARE VERSION 1.1 *
* OPTION M A I N M E N U MANUAL *
* ---------------------------------------------------- *
* <1> ADD OR UPDATE CUSTOMER INFORMATION PG 1. *
* <2> ENTER & POST TRANSACTIONS PG 2. *
* <3> REPORTS MENU PG 3. *
* <4> SYSTEM UTILITIES MENU PG 4. *
* <5> SET DATA FILE ID CODE PG 5. *
* <6> SET HARDWARE CONFIGURATION PG 6. *
* <7> EXIT TO HOUSEKEEPING PROGRAM PG 7. *
* <8> PRINT AN INVOICE PG 8. *
* <9> QUIT ALL PROCESSING PG 9. *
* =================================================== *
* 8-26-86 CONFIGURATION: HARDDISK ID CODE= HDP *
* =================================================== *
* ENTER OPTION NUMBER ? *
********************************************************
Step 2 Choose what you wish to do and enter the number,
then turn to the corresponding page number.
If you wish to exit the A/R system choose
OPTION 9.
UPDATE CUSTOMER FILE PAGE 1.
OVERVIEW: This is where you add, change, delete, & list
customers, define LIMITS and STATUS codes.
NOTE 1 It is important to note accounts only print in
====== ACCOUNT NUMBER sequence. If you need alpha-
betical order then follow these instructions.
A. Take a piece of paper and write numbers on it
starting with 1000 and add 1 (IE. 1001, 1002,
& so on). Now assign these numbers to accounts
& cross them off this list. Each account will
have a UNIQUE 4 digit account number.
B. Use numbers 1 to 26 to represent the letters
A to Z (A=1, B=2, C=3, etc.) & put this number
IN FRONT of the 4 digit number to make the FULL
account number 5 or 6 digits long. Accounts
will now list in BLOCK alphabetical order.
C. System handles SUB-ACCOUNTS (or JOB #) to a
MASTER account. The MASTER account number is
followed by a decimal & a number 1 to 99.
Example. Bailey #1005 would be 21005
Bailey Sub 1 would be 21005.1
Bailey Sub 10 would be 21005.10
Zinn #1234 would be 261234
********************************************************
* UPDATE CUSTOMER FILE *
* OPTIONS ARE......... PAGE 1. *
* *
* <1> ADD A CUSTOMER PG 1.1 *
* <2> CORRECT A CUSTOMER PG 1.2 *
* <3> DELETE A CUSTOMER PG 1.3 *
* <4> LIST CUSTOMERS PG 1.4 *
* *
* <5> SET SYSTEM LIMITS PG 1.5 *
* <6> CHANGE TRANSACTION CODES PG 1.6 *
* <7> LIST TRANSACTION CODES & LIMITS PG 1.7 *
* <8> RETURN TO MAIN MENU PG 0. *
* ENTER OPTION NUMBER ? *
********************************************************
Step 1 Decide what you wish to do and type the number.
ADD A CUSTOMER PAGE 1.1
Step 1 Enter the account number and press <enter>.
25001.1 is sub-account #1 of master account
25001. See Page 1.5 item 3 for details.
If you got here by mistake press <enter>.
Step 2 Data file is opened. If file can't be found,
Exit and check files on disk.
If account number exists system tells you.
*********************************************************
* ADD CUSTOMER ...... PAGE 1.1 *
* ACCOUNT # . - *
*=======================================================*
* 1-NAME:_________________________ 10-ACCT.ESTABL.:____ *
* 2-ADDR:__________________ 11-INTEREST:__ % MO *
* 3-ADDR:__________________ 5-ZIP: 12-FUTURE USE N/A *
* 4-ADDR:__________________ _____ 13-LAST PYMT:______ *
*--------------------------------- CREDIT IN USE 0% *
* 6-TELEPHONE NUMBER:(___)________ 14-LIMIT: 0.00 *
* 7-CUSTOMER STATUS: 0 = ......... BALANCE 0.00 *
*=======================================================*
* CURRENT OVER 30 OVER 60 OVER 90 OVER 120 *
* 0.00 0.00 0.00 0.00 0.00 *
*=======================================================*
* ENTER NAME: ::: *
*********************************************************
NOTE 1 a. NAME and address can have punctuation.
====== b. TELEPHONE number is entered without ( ) or -
c. See page 1.5 for STATUS CODE definition.
d. DATES are entered without slashes
e. AMOUNTS may not be accessable, see page 1.5
Step 3 Input the information. When done, you see;
<1>CORRECT ENTRY, <2>KEEP AND ADD ANOTHER OR <3>EXIT
Step 4 Type: 1 to correct any mistakes. See page 1.2
2 to Add this account & continue adding.
3 to add this account & exit.
Note. While adding the housekeeping program may run to
sort the data file index when needed.
CORRECT A CUSTOMER RECORD PAGE 1.2
Step 1 Enter the account number and press <enter>.
If you got here by mistake just press <enter>.
Step 2 Data file is accessed. If file is not on-line
& you are using floppies then mount new disk.
If account does not exist you return to menu.
********************************************************
* CORRECT A CUSTOMER RECORD.... PAGE 1.2 *
* ACCOUNT # 81005. - HOLMAN DATA PROCESSING *
*======================================================*
* 1-NAME: HOLMAN DATA PROCESSING 10-ACCT.ESTABL.: 1/82 *
* 2-ADDR: ATTN: BILL HOLMAN 11-INTEREST: 1.5 % MO *
* 3-ADDR: 2059 W. LINCOLN 5-ZIP: 12-FUTURE USE N/A *
* 4-ADDR: OROVILLE, CA. 95965 13-LAST PYMT: 1/19/82 *
*------------------------------- CREDIT IN USE 200% *
* 6-TELEPHONE NUM:(916)533-5992 14-LIMIT: $500.00 *
* 7-CUSTOMER STATUS: 0 = ........BALANCE $1000.00 *
*======================================================*
* CURRENT OVER 30 OVER 60 OVER 90 OVER 120 *
* 700.00 100.00 75.00 25.00 100.00 *
*======================================================*
* ENTER ITEM NUMBER OR <E>XIT *
********************************************************
Step 3 Type the item number to correct then <enter>.
Step 4 Type in the new information.
Step 5 When done correcting press <enter> to exit.
NOTE 1 Amounts may or may not be accessible, see pg 1.5
DELETE A CUSTOMER PAGE 1.3
Step 1 Enter the account number and press <enter>.
If you got here by mistake just press <enter>
Step 2 Data file is accessed. If file is not on-line
& you are using floppies, mount new disk.
If account does not exist you return to menu.
********************************************************
* DELETE A CUSTOMER.... PAGE 1.3 *
* ACCOUNT # 81005. - HOLMAN DATA PROCESSING *
*======================================================*
* 1-NAME: HOLMAN DATA PROCESSING 10-ACCT.ESTABL.: 1/82 *
* 2-ADDR: ATTN: BILL HOLMAN 11-INTEREST: 1.5 % MO *
* 3-ADDR: 2059 W. LINCOLN 5-ZIP 12-FUTURE USE N/A *
* 4-ADDR: OROVILLE, CA. 95965 13-LAST PYMT: 1/19/82 *
*------------------------------- CREDIT IN USE 0% *
* 6-TELEPHONE NUMBER: 533-5992 14-LIMIT: $500.00 *
* 7-CUSTOMER STATUS: 0 = ....... BALANCE 0.00 *
*======================================================*
* CURRENT OVER 30 OVER 60 OVER 90 OVER 120 *
* 0.00 0.00 0.00 0.00 0.00 *
*======================================================*
* DELETE THIS CUSTOMER (*Y/N) *
********************************************************
Step 3 Type: Y or N for Yes Or No. A YES default was
made to speed up multiple deletions.
Note 1 If customer has a balance or an active
transaction you can not delete. Wait till you
run end of month & check for zero balance then.
LIST CUSTOMERS PAGE 1.4
OVERVIEW: There are 2 types of customer listings
available from this section. You must decide
how you will use each report. You can print
them at anytime.
The <S>hort report was designed for counter
sales people. It contains detailed information
to identify customers. It does not contain
sensitive dollar figures for wandering eyes.
The <L>ong report has everything shown on the
screen display as seen on page 1.2
Reports print in account # sequence ONLY.
NOTE 1 The amounts shown on the LONG report do not
====== reflect any active transactions. The amounts
represent the starting balances for the next
period. BEST to print this report after MONTH-
END processing & before posting transactions.
********************************************************
* UPDATE CUSTOMER FILE *
* LIST CUSTOMERS PAGE 1.4 *
* *
* ENTER FIRST ACCOUNT # TO LIST (PRESS <ENTER> FOR ALL)*
* <1>=LONG LIST *
* *<2>=SHORT LIST *
* ENTER OPTION NUMBER ? _2_ *
* *
* ENTER TODAY'S DATE (MM/DD/YY) ? _1/15/84_ *
********************************************************
Step 1 Press <enter> if you wish to print a list of all
your accounts. If you do not, enter the FIRST
account number and the system will then ask you
for the LAST account number. Numbers do not have
to exist but should be close to what you want.
Step 2 Decide <1> or <2> for LONG or SHORT listing.
Enter the date for the report.
Note 1. To abort printout press the <E> key one time.
SET SYSTEM LIMITS PAGE 1.5
OVERVIEW: For input checking you must define certain
limits. The maximums are shown below;
********************************************************
* ACCOUNTS RECEIVABLE SYSTEM - UPDATE CUSTOMER RECORDS *
* PARAMETER SPECIFICATIONS ARE..... PAGE 1.5 *
* <1> LOWEST ACCOUNT NUMBER: 1 *
* <2> HIGHEST ACCOUNT NUMBER: 999999 *
* <3> HIGHEST JOB NUMBER 99 *
* <4> MAXIMUM MONTHLY INTEREST RATE: 10% *
* (ANNUAL INTEREST RATE: 120%) *
* <5> FUTURE USE (N/A) *
* <6> MAXIMUM CREDIT LIMIT: $99,000.00 *
* <7> UPDATE CUSTOMER BALANCES NO or YES *
* <8> CUSTOMER STATUS CODES *
* ENTER ITEM # TO CHANGE OR <E>XIT ? *
********************************************************
Item 1 After set, Account # must be equal or greater.
Item 2 After set, Account # must be equal or less
Item 3 A 0 allows no SUB-ACCOUNTS to a master account.
JOB ACCOUNT (sub-accounts) are created just like
any other account. If value set to 4 then up to
4 sub-accounts are allowed to any one master
account. Example: Account 21005 could have sub-
accounts 21005.1, 21005.2, 21005.3, & 21005.4 .
Each account is unique, the master account 21005
will get a summary statement & JOB accounts get
individual statement.
Item 4 After set, rate can not be exceeded.
Item 5 Reserved for future use. NOT AVAILABLE.
Item 6 After set, you can not exceed this limit.
Item 7 Set to NO & you can not access the amounts shown
on the display on page 1.2. If set to YES the
amounts will be given access numbers 15 to 19.
Item 8 Status codes are simply category codes. This is
how you can give 90 day time-payment credit to
customers who can't pay entire balance. Assigning
an ODD number code to an account will allow part
payment ( 1/3 of balance) to be requested on the
statements. EVEN numbers mean total balance due
on statements. Some uses may be as follows;
1 - RETAIL pp To = Retail With part payment
2 - COMMERCIAL To = Commercial type account
3 - A1 RATEDpp To = Excellent credit & part pay
Define them to what you want.
UPDATE TRANSACTION CODES PAGE 1.6
OVERVIEW System has transaction codes numbered 1 to 99.
All 99 are defined to something now.
Note 1. EVEN or ODD codes determine what balances to
apply credits towards. EVEN numbers credit
the OLDEST amounts first. ODD numbers credit
current balances first. Normally payment codes
are EVEN and any returns could be ODD. Use
either odd or even for charge sales (debits).
These code numbers have a 23 character
description associated to each code #. Code
number is used for faster keyboard entry while
posting transactions & preserve disk space.
The description, not the code number shows
on the statement to make transactions clearer
to your customers. System print totals by each
code at end of the aging status reports.
********************************************************
* UPDATE CUSTOMER FILE *
* ENTER TRANSACTION CODE # (1-99) TO UPDATE OR <E>XIT *
********************************************************
********************************************************
* UPDATE CUSTOMER FILE *
* *
* UPDATE TRANSACTION CODE # 1 *
* :------------------------------------------------: *
* : 1- DESCRIPTION: INVOICE (CHARGE SALE) : *
* : 2- UPDATE LAST PAYMENT DATE: NO : *
* :------------------------------------------------: *
* *
* ENTER ITEM # (1 or 2) TO CHANGE, <D>ELETE OR <E>XIT *
********************************************************
Step 1 Type the code number to edit then press <enter>
Step 2 Type: 1 to EDIT the description.
Type: 2 then Y or N. A Yes will force the date
of last payment to be update whenever
this transaction code is used.
LIST TRANSACTION CODES & SYSTEM LIMITS PAGE 1.7
OVERVIEW: The system has many settings that can be
changed to suit your needs. Whenever you make
changes you should print a new listing of the
system settings and codes. This report should
be kept handy at each posting session or when
adding new accounts into the system.
Step 1 Press <7> to list.
Enter date for the report and press <enter>
ENTER/POST TRANSACTIONS PAGE 2.
OVERVIEW This section is where you enter transactions
stored in the data file "ARTRANS". This file
holds ACCOUNT #, DATE, INVOICE #, TRANSACTION
CODE, & AMOUNT for each line you enter. If you
EXIT (option <4>), the ARTRANS file is posted
to accounts & ARTRANS erased for next session.
Note 1 RESTRICT the input session to about 150
====== MAXIMUM line items because you can fill a disk
file and the HOUSEKEEPING program will need
to be run to see if any files need to be split
into 2 smaller files.
********************************************************
* *
* ENTER TRANSACTIONS *
* OPTIONS ARE............ PAGE 2. *
* *
* <1> ADD OR CHANGE TRANSACTIONS PG 2.1 *
* <2> LIST TRANSACTIONS PG 2.2 *
* <3> COMPUTE CHECK TOTALS PG 2.3 *
* <4> POST TRANSACTIONS PG 2.4 *
* <5> EXIT TO MAIN MENU PG 0 *
* *
* ENTER OPTION NUMBER? *
* *
********************************************************
Step 1 Decide what you want to do and enter the number.
ADD OR CHANGE TRANSACTIONS PAGE 2.1
OVERVIEW Transactions are displayed 10 lines per
screen. Each line represents 1 line on your
customer's statements.
********************************************************
* ENTER TRANSACTIONS: 1 TO 10 *
* *
* ACCOUNT # DATE INV # T.C. AMOUNT *
* 21005 1/04/84 1255 5 61.48 *
* 21005.1 1/06/84 12.5 5 10.00 *
* 11234 1/01/84 1205 2 <200.00> *
* ==> *
* *
*SELECT OPTION USE ARROWS, <A>DD, <C>HANGE, OR <D>ELETE*
* TRAMS. <L>OCATE TRANS. <F>ORWARD, <B>ACKWORD <E>XIT *
********************************************************
OPTION A ADD, screen pointer ==> must be located at
first empty line & first column. The account
number is not verified now but is verified at
posting time. Posting report shows which ones
are not posted.
DATE input requires MONTH, DAY, & YEAR on 1st line.
After 1st date, enter day as 2 digits or month
and day as 3 or 4 digits. 01, 02 or 501 0501
INVOICE # must be NUMERICAL up to 6 digits. A
decimal point is ok. Use (.) for NO invoice #.
TRANSACTION code is any number 1 to 99.
See page 1.7 if you need a copy of the codes.
AMOUNT can be a CREDIT or DEBIT (minus or +)
entry. The system assumes 2 decimal places.
Credit entries can be entered with a MINUS (-)
sign in front of, or behind the amount. If you
find a (.) period easier then a (.) period
in front of the amount is the same as (-).
some examples; 125. = 125.00 125 = 1.25
.125. = <125.00> .25 = <.25> 25 = .25
Credit entries are always bracketed <>.
REPEAT Acct#, Date, Inv.#, Trans code with <enter> key.
--- continued next page ---
ADD OR CHANGE TRANSACTIONS (CONT.) PAGE 2.1.C
Note 1. The pointer ==> is moved around the screen by
using the four cursor keys. Don't forget to
toggle them on/off with the NUM-LOCK key.
OPTION A ADD (cont.) To terminate the add mode, press
the <-> key & press <enter>. This will display
the options menu at the bottom of the screen.
OPTION C CHANGE. To make a change to any line item, move
screen pointer using the ARROW keys to the
desired entry and press the <C> key. Now type
in the desired change.
OPTION D DELETE. Move screen pointer ==> with ARROW keys
to the desired line to delete, then press the
<D> key. Then answer Y for yes or N for NO to
delete the line. After a line is deleted, you
can add a transaction in the empty spot.
OPTION L LOCATE. Press <L> key and system will ask you
what transaction line number you wish to find.
If you have 147 transactions entered and type
200 the system will go to the last page that
has entries.
OPTION F FORWARD. To move forward a page of transactions
press the <F> key and the system will display
next page. It will not go forward if the next
page of transactions is blank.
OPTION B BACKWARDS. To move back to a prior page press
the <B> key. The system will display the
previous page of entries. If on page 1, the
system will not go anywhere.
OPTION E EXIT. To exit the input screen, press <E> key
and the system returns to the transaction menu.
LIST TRANSACTIONS PAGE 2.2
OVERVIEW The transactions entered by the posting program
are held in a temporary file called "ARTRANS"
This file can be printed prior to the actual
posting of the transactions. It is not required
that you print them since the system
will automatically produce an audit report when
the transactions are posted to your accounts.
The two reports do have different formats. The
listing does not look at the customer disk
where the posting report does.
The transaction list report will summarize the
DEBITS and CREDIT entries for you.
You can print ALL transactions in "ARTRANS"
file or you can print a RANGE of entries. The
report will print in the same order that the
transactions were entered.
When you enter <2> from the Transaction menu
you will be asked;
********************************************************
* *
* FIRST TRANSACTION # TO LIST PRESS <ENTER> FOR ALL *
* *
********************************************************
Step 1 If you wish to list ALL transactions, simply
press <enter>. If you wish to list a RANGE of
transactions, enter the FIRST transaction #. The
system will then prompt you for the last
transaction number.
Step 2 When the report is finished the transaction menu
is displayed.
COMPUTE CHECK TOTALS PAGE 2.3
OVERVIEW The system can give you a screen summary of all
transactions entered into the TRANS file. The
transactions are not posted to the accounts
but simply held in a temporary file. The
COMPUTE check total is another way to verify
that you have entered all the transactions
correctly. If you were to run an adding
machine tape of all your transactions prior
to computer entry, you should end up with the
same figure the computer would give you under
this option.
Step 1 Press <3> at the transaction menu. Compare the
totals with your adding machine tape. They
should agree. Fix any errors using option 1.
POST TRANSACTIONS PAGE 2.4
OVERVIEW This option should be done after option 3.
You may have to run this option because you
have entered 150 transactions and should post
them to make room for more entries. The posting
process will erase the ARTRANS file when done.
The actual posting process is done by program
ARPOSTAR. The system EXITS the posting entry
program and runs ARPOSTAR. After the posting
process, the system returns to the Main Menu.
Transactions are sorted by account number prior
to posting. This reduces the number of data
file changes to a minimum.
Report prints in account number sequence. Any
transactions for accounts that CAN NOT BE
FOUND will be flagged on the report.
Find the error and Re-Enter them.
*******************************************************
Step 1 Press <4> at the Transaction menu to POST.
The system will ask for the date.
Step 2 You should enter the date you wish to have on
the posting report.
To exit without posting, Type: <E>
Step 3 System will access each CUSTOMER file. If a
file is not on-line you will be prompted to
put it on-line or exit.
NOTE 1 If you have a hardware or power failure, the
ARTRANS file will still be there. If you re-
post you will get duplicate postings up where
the error occurred. To prevent this you should
backup you data files FROM you last set of
backup files and then re-post.
R E P O R T S M E N U PAGE 3
********************************************************
* ACCOUNTS RECEIVABLE (c) by HDP PAGE 0 *
* *
* OPTION R E P O R T S M E N U MANUAL *
* ---------------------------------------------------- *
* <1> SCREEN CHECK OF CUSTOMER ACCOUNT PG 3.1 *
* <2> COMPUTE FINANCE CHARGES PG 3.2 *
* <3> PRINT AGEING REPORTS PG 3.3 *
* <4> PRINT STATEMENTS PG 3.4 *
* <5> PROCESS END OF MONTH PG 3.5 *
* <6> PRINT MAILING LABELS PG 3.6 *
* <7> EXIT TO SYSTEM UTILITIES MENU PG 4. *
* <8> EXIT TO MAIN MENU PG 0. *
* <9> QUIT ALL PROCESSING PG 9. *
* =================================================== *
* 8-26-86 CONFIGURATION: HARDDISK ID CODE= HDP *
* =================================================== *
* ENTER OPTION NUMBER ? *
********************************************************
Step 1 Choose what you wish to do and enter the number,
then turn to the corresponding page number.
If you wish to exit the A/R system
choose OPTION 9.
SCREEN CHECK OF CUSTOMER STATUS PAGE 3.1
OVERVIEW This option allows you to quickly obtain the
balance due on a customer. Only the screen is
used to show the information.
Step 1 Type <1> at Reports Menu.
Step 2 Enter the Account Number and press <enter>
System will access the data file.
********************************************************
* SCREEN CHECK PAGE 3.1 *
* *
*...........81005 - HOLMAN DATA PROCESSING ...........*
* OLD BALANCE: 146.00 : CUSTOMER STATUS: RETAIL *
* CURRENT BALANCE: 258.53 : TELEPHONE # (916)533-5992 *
* CREDIT LIMIT: 500.00 : ESTABLISHED: 1/82 *
* OVER LIMIT BY: 0.00 : LAST PAYMENT: 1/19/82 *
* : *
* 7 TRANSACTION THIS MONTH : INTEREST RATE: 1.5% / MO. *
*------------------------------------------------------*
* CURRENT - 30 DAYS - 60 DAYS - 90 DAYS - 120 DAYS *
* LAST BILLING.........................................*
* 86.86 59.14 ----- ----- ----- *
* CURRENTLY............................................*
* 212.78 45.75 ----- ----- ----- *
* ENTER ACCOUNT NUMBER OR <E>XIT *
********************************************************
If the account can not be found the system will
display a message and ask for another account #.
Step 3 The account will be displayed as shown above.
Review the information. Type in a new account number
or press <E> to exit.
PRINT & COMPUTE FINANCE CHARGES Page 3.2
OVERVIEW Late charges are automatically calculated and
posted to accounts as long as they have a
PERCENTAGE put in their account data. See page
1.1 item # 11 and have a past due amount.
The A/R system looks at each account, gets the
percent needed for the calculation, checks old
balances for payments, & computes the finance
charge amount.
Note 1. Program prints an audit trail and can be re-run
if needed. Only 1 late charge is posted no
matter how many times it is run.
Note 2. A minimum amount is entered for the late
charge. If the calculated late charge is less,
the late charge will be the minimum amount.
********************************************************
* FINANCE CHARGE COMPUTATION & REPORT PAGE 3.2 *
* *
* THIS PROGRAM COMPUTES THE FINANCE CHARGES FOR ALL *
* ACCOUNTS WITH OVERDUE BALANCES AND SHOULD BE RUN ONLY*
* AFTER ALL TRANSACTIONS FOR THE MONTH HAVE BEEN POSTED*
* IF NECESSARY, THE PROGRAM CAN BE RE-RUN *
* *
* DO YOU WANT TO CONTINUE (Y/*N)? _Y_ *
* *
* ENTER FINANCE CHARGE TRANSACTION CODE # ? _15_ *
* ENTER MINIMUM FINANCE CHARGE AMOUNT (X.XX)? _0.50_ *
* ENTER BILLING DATE (MMDDYY) ? __123183__ *
* *
* IS EVERYTHING OK (Y/*N)? _Y_ *
********************************************************
Step 1 Type: Y to continue or N to exit.
Remember the * signifies default for <enter>.
Step 2 Type the number of the transaction code you have
setup for late charges. (sample data used 15)
Step 3. Type in the minimum finance charge amount.
Step 4. Type in the date for the report.
Step 5. Type a Y if everything looks OK.
AGEING REPORTS Page 3.3
OVERVIEW This section is where the aging reports are
printed. You may print these reports for
<E>very account, <R>ange of accounts, or
<T>otals only. The menu is shown below.
The option <2> prints in a format similar
to the statements. All other reports DO NOT
show the detail of each transactions.
********************************************************
* AGEING REPORTS PAGE 3.3 *
* *
* REPORT OPTIONS: *
* <1> LIST ALL CUSTOMERS <5> OVER CREDIT LIMIT *
* <2> ACTIVE (WITH TRANSACT.) <6> PAST DUE ACCOUNTS *
* <3> ZERO BALANCE ONLY <7> BOTH 5 & 6 *
* <4> CREDIT BALANCE ONLY <8> (EXIT PROGRAM) *
* *
* ENTER OPTION NUMBER: _1_ *
* <1> = EVERY CUSTOMER *
* <2> = RANGE OF CUSTOMERS *
* <3> = TOTALS ONLY *
* *
* ENTER REPORT DATE (MMDDYY) ? _123183_ *
* ANY CHANGES (Y/*N)? _N_ *
********************************************************
Step 1 Make choice and type the number.
Choose <2> & you will be asked if you want to
list each account on a seperate page (Y/N).
Step 2 Enter 1, 2, or 3 for Every customer, Range of
customers or Totals only.
Step 3 Enter report date.
Step 4 If you made a mistake answer Y for "ANY CHANGES"
and go back to step 1.
Step 5 System will access the appropriate customer
data file. If using floppy drives and the
data file is not on-line you will get a screen
prompt. Mount the correct file or exit.
PRINT STATEMENTS PAGE 3.4
OVERVIEW Program prints on plain paper or forms. If you
choose forms, you will be allowed to print an allignment
test.
********************************************************
* A/R BILLING PROGRAM PAGE 3.4 *
* OPTIONS ARE: *
* <1> FULL PRINTOUT (ALL ACCNTS) <3> SELECTED ACCOUNTS *
* <2> RESTART FULL PRINTOUT <4> (EXIT PROGRAM) *
* ENTER OPTION # ? _1_ *
* ARE YOU PRINTING ON PLAIN PAPER (Y/N) _N_ *
* PRINT BY AGEING OPTIONS ARE: *
* <1> = 30 DAYS & OVER *
* <2> = 60 DAYS & OVER *
* <3> = 90 DAYS & OVER *
* <ENTER> = ALL ACCOUNTS ? _1_ *
* *
* PRINT ZERO & CREDIT BALANCE CUST.(W/INVOICES) Y/N _N_*
* PRINT BILL FOR ACCNTS WITH CREDIT BALANCES (Y/)? _Y_ *
* PRINT BY STATUS CODE (1-18) OR <ENTER> FOR ALL _4_ *
* BILLING DATE (MMDDYY)? _123183_ *
* IS EVERYTHING OK (Y/N) ? _Y_ *
********************************************************
OPTION 1 FULL PRINTOUT. This will print statements for
all accounts. Check sum printed on last page.
OPTION 2 RESTART FULL PRINTOUT. This option lets you
start printing statements at a selected account.
OPTION 3 PRINT SELECTED ACCOUNTS. If you want to print
any one account use this option. System will
ask for each account number you wish to bill.
OPTION 4 EXIT PROGRAM. Returns to REPORTS MENU.
Step 1 CHOOSE options 1 to 4, and type of paper.
Step 2 CHOOSE the ageing category you wish to print.
Step 3 If you want accounts that have ACTIVE POSTED
transactions and ZERO balance then type; Y
Step 4 If you want statements for accounts with CREDIT
balances to print, type: Y for Yes.
Step 5 CHOOSE status code (1-18) or <enter> for all.
(see page 1.5 for status code detail).
Step 6 Enter a 2 line message or <enter> for none.
Step 7 Enter the date for the statements.
Step 8 If OK type Y or <enter> or N to start over.
END OF MONTH UPDATE Page 3.5
OVERVIEW Program will update balances & erase all posted
transactions on every account.
It is recommended that you do this AFTER backups
are made of your data files.
An audit report is generated for each account.
********************************************************
* A/R END-OF-MONTH UPDATE PAGE 3.5 *
* *
* THE PROGRAM ERASES ALL TRANSACTIONS POSTED THIS MONTH*
* AND UPDATES THE BALANCE FORWARD ACCORDINGLY. *
* *
* YOU CANNOT RUN ANY REPORTS FOR THIS MONTH *
* AFTER THIS PROGRAM IS RUN! *
* *
* DO YOU WANT TO CONTINUE (Y/*N) ? _Y_ *
* *
* DO YOU HAVE A CURRENT SET OF BACKUP DISKS (Y/*N)? _Y_*
* *
* ENTER REPORT DATE ? _123183_ *
* *
********************************************************
Step 1 Type: Y for yes to "CONTINUE" or N to exit.
Step 2 Type: Y if you have a set of "backup disks". If
you LIE to the system it will not know it. YOU
will be sorry IF you have a power failure or a
hardware failure.
Step 3 Enter the report date.
Program will print an audit trail of the update.
Check the ending balance with your statements.
PRINT MAILING LABELS PAGE 3.6
OVERVIEW System prints mailing labels on 1 across labels.
The normal label is 3 1/2 by 15/16 of an inch.
TOP to TOP of each label is 6 printed lines.
You can print 1 or more labels.
You can have phone number print on labels.
********************************************************
* SET MAILING LABEL PARAMETERS PAGE 3.6 *
* -----------------------------------------------------*
* -- PRINT THE FOLLOWING CUSTOMER STATUS CODES -- *
* 1-STATUS YES : 8-HHHHHHHH YES : 15-OOOOOOOO YES *
* 2-CODES YES : 9-IIIIIIII YES : 16-PPPPPPPP YES *
* 3-CCCCCCCC YES : 10-JJJJJJJJ YES : 17-QQQQQQQQ YES *
* 4-DDDDDDDD YES : 11-KKKKKKKK YES : 18-RRRRRRRR YES *
* 5-EEEEEEEE YES : 12-LLLLLLLL YES : *
* 6-FFFFFFFF YES : 13-MMMMMMMM YES : 0-(NOT SET) YES *
* 7-GGGGGGGG YES : 14-NNNNNNNN YES : *
*------------------------------------------------------*
* 19-ACCT #'S: 0 TO 999999 20-ZIP CODES:0 TO 99999 *
*------------------------------------------------------*
* ENTER ITEM #, SET 0-18 YES, RESET 0-18 NO, OR EXIT? *
********************************************************
OPTION S. SET. Press <S> and codes 0-18 are set to YES
OPTION R. RESET Press <R> and codes 0-18 are set to NO
OPTION # NUMBER. Enter number 0 to 18 then Y or N for
YES or NO to print labels by status code.
OPTION 19 ACCOUNT #. System asks for FIRST and LAST
account number to print labels for.
OPTION 20 ZIP CODES. System asks for FIRST and LAST
zip codes to print labels for.
Step 1 Answer if your want 1 or more labels and if you
want the phone number on labels. If you want
more than 1 label then you get the above screen
and options.
Step 2 OPTION E EXIT. Press <E> system will ask for
the number of lines per label. (usually 6).
Step 3 If everything is set the way you want it then
type Y for Yes.
Step 4. You can print an alignment box to check printer.
ARPARTC.DOC
U T I L I T I E S M E N U PAGE 4
********************************************************
* ACCOUNTS RECEIVABLE (c) by HDP PAGE 4 *
* *
* OPTION U T I L I T I E S M E N U MANUAL *
* ---------------------------------------------------- *
* <1> FORCE HOUSEKEEPING FUNCTIONS TO BE DONE PG 4.1 *
* <2> CLEAR ALL TRANSACTIONS OFF ACCOUNTS PG 4.2 *
* <3> RESET COMPANY RETURN ADDRESS PG 4.3 *
* <4> SELECTIVE DELETE TRANSACTION ON 1 ACCT PG 4.4 *
* <5> INITIALIZE A NEW CUSTOMER FILE (ARCUSTx) PG 4.5 *
* <6> EXIT TO HOUSEKEEPING PROGRAM PG 7. *
* <7> EXIT TO REPORTS MENU PG 3. *
* <8> EXIT TO MAIN MENU PG 0. *
* <9> QUIT ALL PROCESSING PG 9. *
* =================================================== *
* 8-26-86 CONFIGURATION: HARDDISK ID CODE= HDP *
* =================================================== *
* ENTER OPTION NUMBER ? *
********************************************************
Step 1 Choose what you wish to do and enter the number,
then turn to the corresponding page number.
To exit the A/R system choose OPTION 9.
FORCE HOUSEKEEPING FUNCTIONS PAGE 4.1
OVERVIEW This utility should be run anytime system has
problems completing any function. Program
manually forces the housekeeping program to
check out data files and rebuild the various
indexs the system uses to access customer data.
If you think you have a problem backup the data
files before proceeding.
********************************************************
* FORCE HOUSEKEEPING ACTION PAGE 4.1 *
* *
* SPLIT COMMAND OPTIONS ARE..... *
* 1 - RE-SORT CUSTOMER FILE *
* 2 - RE-BUILD CUSTOMER FILE & TRANSACTION LINK *
* 3 - RE-BUILD ARMASTER CROSS-REFERENCE INDEX *
* *
* ENTER COMMAND NUMBER OR <E> TO EXIT? *
********************************************************
OPTION 1 Will check the index table at the beginning of
any one customer data file. Input the file # to
re-sort. A number 1 to 31 is valid if those
files exist.
OPTION 2 Will do a detail scan of customer records and
check the transaction chained to each account.
Input the file number. A file number 1-31 is
valid only if the file is in use.
OPTION 3 Will rebuild ARMASTER. This index tells what
the highest account # is in each customer file.
Note 2 Use only those numbers that will match data
====== files. Example; If 3 data files exist the
only valid numbers would be 1,2,3 for file
numbers. If you enter a 4 system can't handle
the lie and will keep asking for file 4.
Step 1 Enter the number 1, 2, or 3
If you choose 1 or 2 then enter the customer file
number that needs fixing. Program then exits to
the housekeeping program.
CLEARING ALL TRANSACTIONS OFF ACCOUNTS PAGE 4.2
OVERVIEW This utility will erase all posted transactions
on every account in your A/R system. The
account balances will remain what they were
when the END-OF-MONTH update program was run.
It will not erase un-posted transactions in the
ARTRANS file. These can still be posted.
This utility does not print any report to tell
you what transactions were deleted. It simply
deletes them all.
********************************************************
* ERASE ALL TRANSACTIONS PAGE 4.2 *
* *
* THIS PROGRAM WILL ERASE ALL TRANSACTIONS POSTED THIS *
* MONTH WITHOUT CHANGING THE LAST END OF MONTH BALANCES*
* *
* IT WOULD BE AS IF THE TRANSACTIONS WERE NEVER POSTED.*
* *
* IS THIS WHAT YOU WANT TO DO (Y/*N) ? _Y_ *
* *
* ARE YOU SURE (Y/*N) ? _Y_ *
* *
********************************************************
Step 1 If you wish to clear all transactions, then
type: Y for YES.
Step 2 System will ask you "ARE YOU SURE (Y/*N)"
Decide and enter Y or N.
A NO answer to either question will exit.
UPDATE COMPANY FILE PAGE 4.3
OVERVIEW The company file contains the return address
used by the statement program. The invoicing
program, "ARINV" uses the company name and
address, tax rate, and updates the invoice
number when an invoice is created.
NOTE 1 IF you are using PREPRINTED forms with your
====== return address printed then you must leave
item 1 through 5 blank. Simply press SPACE bar
a couple of times for each field.
********************************************************
* A/R COMPANY FILE PAGE 4.3 *
* *
* CORRECTION OPTIONS ARE, CURRENT STATUS IS *
*------------------------------------------------------*
*<1> COMPANY NAME HOLMAN DATA PROCESSING *
*<2> ADDRESS 1 2059 WEST LINCOLN *
*<3> ADDRESS 2 OROVILLE, CA. 95965 *
*<4> ADDRESS 3 _______________________ *
*<5> PHONE # (916) 533-5992 *
*<6> TAX RATE 6 % *
*<7> BEGINNING INVOICE # 1000 *
*<8> YEAR 1984 *
* *
*<0> EXIT TO MAIN INDEX MENU *
* ENTER OPTION NUMBER ? *
********************************************************
Step 1. Choose what you wish to change, type the
number (0-8), then enter the information.
The information or changes are not recorded
until you choose option <0>.
Step 2. To exit, type: 0 System exits to MAIN MENU.
DELETE SELECTIVE TRANSACTIONS PAGE 4.4
OVERVIEW Program will delete all transactions posted
to any one account. It is intended to help
you correct mistakes you have made posting
transactions.
********************************************************
* A/R SELECTIVE TRANSACTION DELETE PAGE 4.4 *
* *
* THIS UTILITY PROGRAM WILL DELETE All *
* TRANSACTIONS POSTED TO ANY ONE ACCOUNT. *
* *
* DELETE <A>LL TRANSACTIONS OR <E>XIT ? _O_ *
* -------------------- *
* ENTER CUSTOMER ACCOUNT NUMBER *
* ? _21005_ *
********************************************************
Step 1 Make choice by enter letter.
OPTION A ALL: Enter the account number. System checks
file that should have the account on it.
Account #, NAME, & PHONE # is displayed and a
prompt asks "ARE YOU SURE (Y/N)".ENTER a Y
to erase or N for no.
OPTION E EXIT: Transactions are kept and program exits.
INITIALIZE A NEW CUSTOMER FILE PAGE 4.5
OVERVIEW System requires that you initialize each
Customer data file before it can be used.
The new file will fit on disk as long as you
have 80 K free space. Even HARD DISK usres
must do this for each 80k of data.
***** This procedure must NOT be done to a customer
take file MORE than ONCE. Doing so, will erase your
heed data file. Be sure you are doing this to a new
**** data file number that is not in user currently.
You must intialize a new file when any file
becomes full and requires split in half.
********************************************************
* INITIALIZE A CUSTOMER FILE PAGE 4.5 *
* *
* THIS PROGRAM INITIALIZES A CUSTOMER FILE *
* *
* ** WARNING ** IF YOU RE-INITIALIZE AN EXISTING FILE *
* THE DATA IN THAT FILE WILL BE ERASED. *
* *
* IS THIS WHAT YOU WANT TO DO (Y/*N) ? _Y_ *
* *
* ENTER CUSTOMER FILE # (1-31)? _2_ *
********************************************************
Step 1 Type: Y to initialize disk.
Step 2 Floppy systems mount a disk with enough free
space on-line in drive B:
Step 3 Type next UNUSED file number. It is important to
use the correct number. If customer file # 1 is
already in use then type: 2 and press <enter>.
The above screen reflects this answer.
If customer data files #1, #2, & #3 are in use,
then the proper number would be 4. DO NOT use a
number that is in use and do not skip a number.
The new file is initialized and the housekeeping
program is run to re-verify what files are in
use.
SET DATA FILE ID CODE PAGE 5.
OVERVIEW It is possible to have many companies on a
hard disk at one time. The ID code makes this
possible. The data files associated with any
1 customer will have the same 3 letter ID
code assigned to it.
ARMASTER These file will have
ARTRANS the same ID code. The
ARCUST1 sample data had .ABC
ARCUSS
ARRET
The ID code is held in a file called ARDATA and it
must always be on the same drive as the programs.
Change the ID code any time you wish. Remember that
if you do change the ID code there are not files for
that ID code.
For example you have .ABC used and want a new customer
set up using .XYZ then follow these steps.
EXIT to DOS
CREATE ARMASTER.XYZ by copying the old ARMASTER.ABC
COPY ARMASTER.ABC to ARMASTER.XYZ
Reload to the main menu.
Set the ID CODE to XYZ
CREATE ARCUST1.XYZ by initializing it (see pg 4.5)
The housekeeping program will run and ask if file
number 1 is setup. Type Y for yes and No to the
rest of the questions.
The files ARTRANS.XYZ
ARRET.XYZ
ARCUSS.XYZ
will be created when needed automatically.
SET HARDWARE CONFIGURATION PAGE 6.
OVERVIEW The hardware configuration tells the program
where to look for the data files. Once set,
this is held in the file called ARDATA.
FLOPPY=> If you set it for a dual floppy system the
programs will look for the data files as
follows;
ARMASTER.abc DRIVE A:
ARTRANS.abc DRIVE A:
ARCUSS.abc DRIVE A:
ARCUST1.abc DRIVE B:
Note 1. You can put at least 4 ARCUSTn files on 1 dual
sided 40 track disk. It is recommended that
you do not try having more than 1 company set-
up on any one set of floppy disks using
different ID codes.
Note 2. Your ID code may vary from the .abc above.
HARDDISK/DEFAULT This setting will look for all files
on the present logged drive. Usually the hard
disk is drive C: but some of you may be using
drive D: or higher on a network.
Step 1. Set the configuration to match your hardware.
Program returns to the main menu.
HOUSEKEEPING PROGRAM Page 7.
OVERVIEW Program does the necessary housekeeping on the
the internal data indexes. It is run auto-
matically when needed, or manually. A manual
method is discussed on page 4.1
When adding customers, system exits to this
program whenever a disk sector becomes full.
This starts around the 30th entry & as the file
fills up, it becomes more frequent. This type
of split action is simply sorting an index at
beginning of the data file being expanded.
If a customer data file becomes full (at 300
customers). System will want to SPLIT the full
file in half. ARSPLIT will move 1/2 of the
customers and their transactions to the next
highest file not in use. (initialize it first
see page 4.5). Posting transactions can also
fill up a data file.
--------------------------------------------------------
If the disk does need to be split in half you
will have to answer some screen prompts.
Step 1 System asks if next higher file number is setup.
Type: N for NO & system returns to the Main Menu.
Initialize the new customer file. RE-RUN the
housekeeping program & TYPE Y for YES this time.
Step 2 System goes through the following cycle & prompts
if it can not find a needed file on-line.
a. Check file that NEEDED to be split.
b. Ask if NEW file is initialized. TYPE: N for no.
You initalize it and RE-RUN ARSPLIT program.
c. check file that NEEDED to be split.(AGAIN)
d. Ask if New file is initialized. TYPE: Y for Yes
e. Copy data from full file to a temporary file .
f. Check NEW data file and copy data to it.
g. Check full file that NEEDED split & erase the
copied data from it. Cycle e & f may require
more than 1 pass to move required data.
Step 3 RE-BUILD ARMASTER. System will re-verify what
files are in use starting with file #1. Be sure
you know what files are in use. If you answer Y
program will try to find & verify file.
CREATE AND PRINT INVOICES Page 8.
OVERVIEW Invoice uses same Multi-purpose form as
statements or use plain 8 1/2 by 11 paper.
********************************************************
* A/R INVOICE WRITER PAGE 8. *
* OPTIONS ARE........ *
* *<1> PREPARE INVOICE *
* <2> CASH SALE *
* <3> RETURN TO MAIN MENU *
* <4> EXIT TO REPORTS MENU *
* <5> EXIT TO UTILITIES MENU *
* <6> RUN HOUSEKEEPING PROGRAM *
* <7> QUIT ALL PROCESSING *
* ENTER OPTION NUMBER *
********************************************************
Step 1 Make choice. * indicates a default for <enter>.
Step 2 Enter the Customer # and press <enter>.
Step 3 Varify that account is correct (*Y/N).
Step 4 Enter the date you want printed on the invoice.
Step 5 The next series of screen prompts will ask for;
a. ATTENTION: Type person's name or whatever??
b. SHIP TO ADDRESS: 4 lines, 30 char. each.
c. MAKE CORRECTIONS: Correct/Go on with Y or N
d. SHIPPING METHOD: 5 choices, pick one.
e. FOB POINT: 3 choices. pick one.
f. TERMS: 7 choices, pick one.
g. SHIPPING DATE: <enter>=same as invoice date.
h. PURCHASE ORDER #. If none, press <enter>.
i. MAKE CORRECTIONS: Correct/Go on with Y or N.
********************************************************
* A/R INVOICE WRITER *
* # : # : ITEM # 3 :T: *
* ORDERED : SHIPPED: DESCRIPTION :X: AMOUNT *
*------------------------------------------------------*
* 10 : 10: A/R SYSTEMS MODEL 3 :N: 149.95 *
* 5 : 5: REWRITE LABEL PACKS :N: 10.95 *
* : : : : *
* IS LINE CORRECT (*<Y>ES <N>O <E>RASE <D>ONE _D_ *
* ------------------------------------------------ *
* ARE ALL ITEMS CORRECT (*Y/N) *
********************************************************
--- continued on next page ---
CREATE & PRINT INVOICES (cont.) Page 8.0 C
Step 6 Each line item on the invoice will prompt for
the QUANTITY ORDERED & SHIPPED, a DESCRIPTION,
if TAXABLE (Y/N) and the net UNIT price.
The current numbered item is displayed at the
TOP center of the screen. The PROMPT line is
displayed at the BOTTOM of the screen.
At the end of each line there are these options;
OPTION <Y>_____ This line OK, enter more line items.
The * indicates the default, <enter> also equals Y.
OPTION <N>_____ Line has errors, allow corrections.
OPTION <E>_____ ERASE line just entered.
OPTION <D>_____ DONE. Line OK, finished entering items.
You then get ARE ALL ITEMS OK (*Y/N)
If No then you start over at step 6.
Step 7 Pick the above option desired.
Step 8 Enter the following;
a. SHIPPING CHARGES: 12.55 = $12.50 dollars.
b. TRANSACTION CODE: See Pg 1.6 for definition.
c. DISCOUNT allowed. 10.5 give 10.5 % off items.
d. INVOICE STATUS: 3 Choices, pick one.
e. MAKE CORRECTIONS: Yes or No
Step 9 HOW MANY COPIES? OPTIONS ARE.....
<1>____ Print 1 invoice.
<2>____ Print Multiple copies of invoice (1-4)
<3>____ Post invoice without printing invoice.
<4>____ Print packing slip (No amounts shown).
<E>____ Start over.
Enter choice. After printing you can print more
copies or type N for No. At this point the
program writes one line in the un-posted trans
file to be posted with other transactions if this
was not a CASH sale.
EXIT A/R SYSTEM PAGE 9.
OVERVIEW You can exit the system at almost any menu.
NOTE 1 Using the system without proper backup files is
====== not recommended. You have an investment in time
and information. The cost of diskettes is very
small by comparison. The time it takes to backup
your files is minimal.
We will not go into listing backup proceedures
here. Consult your DOS manual.
"RUNNING A COMPUTER PROGRAM WITHOUT BACKUP IS
LIKE DRIVING A CAR WITHOUT A SPARE TIRE."
Note 2 You MUST backup ALL data files.
====== Consult Page A.4 for file names.
Note 3 If running on a floppy drive system you should
====== backup all your floppy disks by sets like A, B,
C. Each set will have 2 disks minimum.
Use the newly created disks and protect the
source disks. If you do not use the backup disks
you will NOT KNOW if they are in fact GOOD
backups will you.
Note 4 We typically make our backups just AFTER
====== processing prior to turning system off.
We have 3 sets minimum per client (A, B,
and C). and rotate them each time we backup
data from the hard disk. We mark a POST-IT note
on the disk jacket as to what disk was used and
what was last done to the files on the disk.
Note 5 It is also a good practice to backup just prior
====== to running the END OF MONTH processing. This way
you could always re-print a statement.
INTRODUCTION PAGE A.
---------- SHAREWARE VERSION 1.1 ----------------------
Thank you for taking a look at our A/R program .
PLEASE remember that there is a difference between the
SHAREWARE version 1.1 and version 2.0 which is the
commercial version. The features missing in Version 1.1
are in version 2.0 (see the sign-off screen). The
shareware version is limited to about 250 customers
(1 data file). Instead of a Shareware program going
commercial we are reversing the process by offering a
limited commercial version as Shareware.
We think you will find the program very fast, bug-free,
worth using, and last but not least worth upgrading.
The entire manual is included here to give you an idea
what the missing features do and how they do it.
----- USING THE MANUAL AND PROGRAMS -------------------
Most screen displays have a page number in the upper
right corner of the screen. This is the manual's page
number to look for help. If you see 3.2 this means
option 3 from the main menu and option 2 from the next
menu.
If you see a YES/NO prompt like (Y/*N) or (*Y/N) the *
marks what you get if you just press <enter>
<ENTER> means press the ENTER key or the RETURN key.
The screen is represented in this manual by a box of *'s
You can use lower case in some instances BUT for most
prompts you will have to use CAPITAL letters like Y, E,
N, etc.
There are no sample reports in this manual in hopes that
you will exercise the sample data by printing them.
Screen sample answers are shown by _Y_ or _21005_ in
this manual. Your answers may vary.
COPYRIGHT NOTICES PAGE A.1
Item 1. The programs and manual are copyrighted by
HDP Holman Data Processing. You can not sell
them. But as a shareware product we allow you
to give the shareware version away.
Item 2. We do not ask for any donations. We do offer
added features at a reasonable price as
as shown on the sign-off screen.
Item 3. Programs were written in BASIC and compiled
using Microsoft's Quick Basic. The BRUN20.exe
file is provide with permission from Micro-
soft.
Item 4. There is no warrantee with requards to
suitability to any type of business. You must
decide if it is suitable to your needs. The
programs are distributed as-is.
Item 5. NO OTHER WARRANTEE IS IMPLIED.
ORDERING STATEMENT FORMS PAGE A.3
There are two primary places to buy the 7 inch
forms used by the statement program and the
invoicing program.
NEBS (New England Business Forms)
Phone: 1-800-225-9550
Form number is: 9050
QUILL CORPORATION
Phone: 1-312-634-4800
Form name is: MULTI-PURPOSE FORM
RUNNING THE SAMPLE DATA PAGE A.4
OVERVIEW: A/R system is supplied with sample data
files (about 15 accts.) using ID code ABC.
If you follow the installation instructions
you will also have the sample data installed.
We recommend that you exercise the system
with the sample data. This will allow you
to become familiar with all aspects of the
system quickly. This will save time and
mistakes when you define and setup your own
disks.
Phase 1. Start your learning process by accessing
every Menu in the system.
Phase 2. Add & Edit customers, transaction codes,
status codes, and system parameters. Print
a long customer listing.
Phase 3. Enter and post transactions to accounts.
Phase 4. Run the finance charge report.
Phase 5. Print aging status report variations &
print statements on plain paper.
Phase 6. Run END-OF-MONTH program.
Phase 7. Print a customer list as in phase 1.
Phase 8. Look at all reports for one account and see
what happened to the amounts & transactions.
Items 2 through 8 would be about what you would
do running the system in a 1 month cycle.
IF YOU DO NOT WANT TO RUN THE SAMPLE DATA THEN
SIMPLY RE-INITIALIZE CUSTOMER FILE #1 AGAIN. YOU
CAN THEN EDIT THE TRANSACTION CODES TO YOUR NEEDS
AND START ADDING NEW CUSTOMERS. IF YOU CHANGE ID
CODE THEN YOU NEED TO INITIALIZE ALL FILES.
ADDENDUMS FOR HARD DISKS PAGE A.5
OVERVIEW A/R system can be used on floppy or Hard disk.
If configured for floppies then drives are
assigned A: & B:
Our A/R is the only system that We know of that
can be run on floppy disks with the SAME
capacity as a hard disk system because of the
ability to span more than 1 floppy disk.
NOTE 1 Data file references.
Where Throughout manual.
Hard disk systems deals with data similar to the
floppy system. On a floppy system, if a file is
not found on-line a screen prompt will allow
you to mount another floppy.
Hard disk users should exit & search the
directory to determine why the file is missing.
NOTE 2 Initializing data files.
Where Page 4.5
The hard disk version must also have each file
intialized like the floppy system. Each file
is about 80k in size. This makes converting
back and forth easier. Data stored in small
files can be accessed faster.
To run a floppy system on a hard drive, copy all
programs & data files to your hard disk. Set the
ID code & configuration for hard disk and run.
--------------------------------------------------------
CONVERTING from Hard disk to Floppies (they can break).
Step 1 Install the system as shown for floppies.
Step 2 Copy ARMASTER.abc & ARRET.abc from harddisk
to the AR disk with the programs on it.
Step 3 NOW make a data disk with just your customer
data files on it. ARCUST1.abc, ARCUST2.abc, ETC.
You can put up to 4 data files on a disk.
At the A: prompt type: ARINDX and press <enter>.
Check the ID code & configuration.
INSTALLING ON A HARD DISK SYSTEM PAGE A.6
----- SHAREWARE VERSION 1.0 ----------------------------
To keep things simple I am not going to talk about path's
and sub-directories. It is assumed that your hard disk is
drive C: and you have at least 1 floppy disk as A:
Step 1. Turn on your computer and get to the C> prompt.
Get to the Root directory, type; CD \ <enter>
Step 2. Make a sub-directory. Type; MKDIR \AR <enter>
Step 3. Go to that sub-directory. Type; CD \AR
Step 4. Put disk from HDP in drive A: and
Type; COPY A:*.* C: <enter>
This should copy everything off the floppy to C:
Remove disk when done and put in safe place.
Step 5. Type; ARINDX <enter> to load to
the main menu program.
Step 6. Set your ID Code to ABC and your hardware
configuration for hard disk.
INSTALLING ON FLOPPY SYSTEM
Step 1. Put your dos disk in drive A:
Put a blank disk in drive B:
Type; FORMAT B: /S
Step 2. Remove dos disk & put away. Put new disk in A:
Step 3. Put HDP A/R disk in drive B:
Type; COPY B:*.* A:
Step 4. Remove disk in drive B and put up. Put a blank
disk in drive B: now. Type; FORMAT B:
Step 5. Copy sample data to B:
Type; COPY A:ARCUST1.ABC B:
Then delete it off drive A:
Type; DEL A:ARCUST1.ABC
Step 6. Type; ARINDX <enter> to run the main menu.
Step 7. Set ID code to ABC and configuration
to DUAL FLOPPY.
FILES821.TXT
Disk No 821
Program Title: HDP ACCOUNTS RECEIVABLES version 1.1
PC-SIG version 1.3
HDP ACCOUNTS RECEIVABLES manages your customer accounts and
transactions for your business. With this program you can add or edit
customer information of files and transaction entries, and editing and
posting are made quick and easy.
The reports option lets you compute finance charges, print aging
reports and statements. A screen check of an account is available. System
utility programs check and rebuild various indexes if an error is found.
Multiple A/Rs can be setup on a hard disk using different file extension
letters which is ideal for accountants.
This shareware version of the program is limited to about 250
customers. The program includes sample data files to help you learn the
program.
Usage: Customer Accounts Receivable Manangement
System Requirements: 256k memory, two floppy drives or a hard disk.
How to Start: Type ARINDX (press enter).
Suggested Registration: $25.00 for added features. $20.00 for lifetime
phone support.
File Descriptions:
ARDATA holds current ID code (which data files current)
ARINDX EXE main program (customer maintenance & transaction input)
ARREPT EXE reports & screen check
ARUTIL EXE utility programs (maintain data integrity)
ARSPLIT EXE program to rebuild messed up indexes
BRUN20 EXE program to make above work
?????? ABC set of sample data files (id code ABC)
READ ME mailing address and brief starting instructions
ARPARTA DOC how to install program
ARPARTB DOC first part of manual
ARPARTC DOX second part of manual
PRINTMAN BAT batch file to print manual
ERASEMAN BAT batch file to erase unnecessary doc files
PC-SIG
1030D E Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1987,88 PC-SIG, Inc.
GO.TXT
╔═════════════════════════════════════════════════════════════════════════╗
║ <<<< Disk #821 HDP ACCOUNTS RECEIVABLE >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ To copy the documentation to your printer, Type: PRINTMAN (press enter) ║
║ ║
║ To start the program, Type: ARINDX (press enter) ║
╚═════════════════════════════════════════════════════════════════════════╝
Directory of PC-SIG Library Disk #0821
Volume in drive A has no label
Directory of A:\
ARCUST1 ABC 6912 11-15-87 8:39p
ARDATA 256 6-20-87 11:54a
ARINDX EXE 64065 11-14-87 11:00p
ARMASTER ABC 8960 11-15-87 8:39p
ARPARTA DOC 1687 11-14-87 11:11p
ARPARTB DOC 44846 11-14-87 11:17p
ARPARTC DOC 30819 11-14-87 11:34p
ARREPT EXE 63905 11-14-87 9:46p
ARRET ABC 256 11-14-87 11:40p
ARSPLIT EXE 16465 11-14-87 9:46p
ARTRANS ABC 256 11-15-87 8:43p
ARUTIL EXE 13345 11-14-87 9:46p
BRUN20 EXE 69454 1-16-87 11:44a
ERASEMAN BAT 60 9-11-87 9:57a
FILES821 TXT 1859 7-07-88 3:49p
GO BAT 38 1-20-88 4:15p
GO TXT 540 1-20-88 4:17p
PRINTMAN BAT 46 9-11-87 9:56a
18 file(s) 323769 bytes
27648 bytes free