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PC-SIG Diskette Library (Disk #741)
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Information about “PURCHASE ORDER SYSTEM”
PURCHASE ORDER SYSTEM is great for almost any kind of business. It
makes it easy to enter and print purchase orders, and keep a record of
all vendors. You can enter a list of vendors with addresses and phone
numbers, which you can later browse, edit, or delete. And you can print
a vendor master list.
When entering a purchase order, the screen is divided into several
columns for the account number, quantity, unit, item description, and
price. Outstanding purchase transactions can be printed by account,
vendor, or purchase order. Purchases received can be cleared
immediately, and if a purchase transaction is accidentally cleared it
can be uncleared for recall.
FILE0741.TXT
Disk No: 741
Disk Title: Purchase Order System
PC-SIG Version: S3.2
Program Title: Purchase Order System
Author Version: 4.02
Author Registration: $69.00
Special Requirements: 640K RAM, a hard drive.
PURCHASE ORDER SYSTEM is great for almost any kind of business. It
makes it easy to enter and print purchase orders, and keep a record of
all vendors. You can enter a list of vendors with addresses and phone
numbers, which you can later browse, edit, or delete. And you can print
a vendor master list.
When entering a purchase order, the screen is divided into several
columns for the account number, quantity, unit, item description, and
price. Outstanding purchase transactions can be printed by account,
vendor, or purchase order. Purchases received can be cleared
immediately, and if a purchase transaction is accidentally cleared it
can be uncleared for recall.
PC-SIG
1030D East Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1989 PC-SIG, Inc.
GO.TXT
╔═════════════════════════════════════════════════════════════════════════╗
║ <<<< Disk #0741 PURCHASE ORDER SYSTEM >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ To start the program, type: PURCHASE (press enter) ║
║ ║
║ To print the documentation, type: COPY PURCHASE.DOC PRN (press enter) ║
╚═════════════════════════════════════════════════════════════════════════╝
(c) Copyright 1990, PC-SIG Inc.
PURCHASE.DOC
Purchase Order System
=====================
Version 4.0 - Revision 02
Copyrighted (c) 1988,90 by Ron Byxbe
ALL RIGHTS RESERVED
_______
____|__ | (tm)
--| | |-------------------
| ____|__ | Association of
| | |_| Shareware
|__| o | Professionals
-----| | |---------------------
|___|___| MEMBER
Program Modification Request
-----------------------------------------------------------------
If you need additional reports from this system please fill in
this request sheet and mail to:
Program Modifications
Ron Byxbe & Associates
P. O. Box 1844
Dublin, Georgia 31040
Please be very specific in your request. A sample report would
be helpful.
Documentation
-----------------------------------------------------------------
. View Documentation
Display the documentation file to the screen for viewing.
Use the
Pagedown key to scroll forward and the Pageup Key to scroll
backwards.
To exit press the ESC Key.
. Print Documentation
Prints the documentation file to the printer. A message
will appear requesting you to ready your printer. Be sure
your printer is online and press the ENTER key (or the ESC
key to Abort).
Post Purchase Orders
-----------------------------------------------------------------
F1 = Help Screen
This is a small screen display the command options at the
bottom of the screen.
F10 = Options Menu
Pressing this key will present a pulldown menu at the right
hand side of the screen. Select your option by placing the
light bar on the appropriate option and pressing then ENTER
key. To exit the menu press the ESC key.
. Print Temp Orders
This option will print all purchase orders to plain white
paper with the default heading. It will NOT update the
status codes. This report is intended to be used as an edit
report.
. Print All Orders
This option will print ALL purchase orders to the printer
using the page size and heading defined in the Set Purchase
Defaults option on the System Menu.
It WILL update the status code changing it from 'I'
In-Process to 'P' Printed. The purchase Order will be removed
from the In-Process screen and placed on the Maintenance Screen.
All Inventory Values will be updated as being On Hand or
Ordered.
Commands
. Add
Allows the user to create new purchase orders to the system.
. Edit
Allows the user to modify an existing purchase order.
. Del
Gives the user the ability to delete an existing purchase
order.
. Find
Lets the user find a particular purchase order. Input
values are based on the display order of the file.
. Sel
Takes you to the detail transactions associated with this
purchase order. (See Purchase Order Detail).
. Print
Prints ONE purchase order. All values are updated and the
status codes are changed from 'I' In-Process to 'P' Printed.
Inventory values are also updated at this time.
Purchase Order Detail
-----------------------------------------------------------------
. Add
Lets the user add new detail transactions to an existing
purchase order.
. Edit
Lets the user change the values of a purchase order detail
transaction.
. Delete
Allows the deletion of a purchase order detail transaction.
. Compute
Re-Computes the purchase Order total. If you feel the
Purchase Order is not totaled correctly then select this
option.
Maintenance Menu
-----------------------------------------------------------------
F1 = Help Screen
F10 = Menu
. Change Display Order
Gives the user the ability to change the primary sort value
to one of the three option below.
. Purchase Order Number
. Vendor Name
. Purchase Order Status
. Print NOT Received
Prints a report of all purchase orders that have not been
received. Status code is equal to 'P' or Printed.
. Print Received Report (By Date)
Prints a report of all purchase orders that have been
received as of a given date.
. Print In-Process Purchase Orders
Prints a report of all purchase orders that are still
outstanding. Status code is equal to 'I' or In-Process.
This purchase orders have not been printed.
. Delete All Received Orders less than Given Date
Lets the user remove all unwanted, received purchase orders
from the system. Once this option is taken you should Re-
Index the datafiles. (See Main Menu).
Maintenance Menu Commands
. Edit
Allows user to edit the purchase order header record.
. Del
Allows user to delete this purchase order. All detail
transactions are also deleted.
. Sel
Selects the detail transactions for this purchase order.
. Rec
A quick way to receive the purchase order. Place an 'R' by
the purchase order and it becomes received.
. Print
Allows the user to Re-Print a given purchase Order
regardless of the status.
Product Setup
-----------------------------------------------------------------
F1 = Help Screen
F10 = Menu
. Change Display Order (Product No., Product Name)
Gives the user the ability to change the primary sort value
to one of the three option below.
. Print Product Descriptions
Prints a report of all product descriptions.
. Print Inventory ReOrder Report
Prints all product descriptions along with the inventory
values for all products that fall below the designated
inventory level.
. Adjust Inventory Totals from External File
This allows the user to build an external file for updating
the products in the product inventory file. The file is a
plain DOS Text file with two values in it and must be called
ADJUST.INV. The first is the product number followed by a
comma, then the quantity to add to or subtract from the
inventory file. If the quantity is negative the value will
be added to the product file, if the qauntity is positive it
will be subtracted from the file. (** Please notice that
the values are reversed. This is done because most of the
time you will be subtracting values from the inventory file
and I didn't want to force you to enter a negative number
each time).
Example: 34R5T,567 Subtracts 567 from inventory count
Example: 34R5T,-10 Adds 10 to inventory count
Product Setup Commands
. Add
Allows the user to add a new product to the system.
. Edit
Allows the user to change a product description. Also note
that you can change the inventory values from this screen.
. Del
Allows the user to delete a product description.
. Find
Allows the user to find a particular product description.
Please note that the KEY value is based on the sort order
selected.
. +/- Adjust
Allows the user to adjust the inventory count up or down by
using the + or - key on the numeric key pad. Enter a + and
a window will appear. Enter an amount and the record will
be updated.
Vendor Setup
-----------------------------------------------------------------
F1 = Help Screen
F10 = Menu
. Change Display Order (Name, Number)
Gives the user the ability to change the primary sort value
to one of the three option below.
. Print Vendor List
Prints a list of all vendors in the vendor file.
Commands
. Add
Allows user to add a new vendor.
. Edit
Allows user to edit an existing vendor record.
. Del
Allows user to delete a vendor record. (** If you do very
much deleting you should Re-Index the data files to
permantly remove deleted records from the file).
. Find
Lets the user find a particuler vendor. The KEY is based on
the sort order selected for the file. See F10 Menu for this
module.
System Menu
-----------------------------------------------------------------
Edit System Name
This is where you put the name and address of your company.
This value print at the top of the purchase order and all
reports.
ReIndex Data Files
This option will permantly remove all deleted records from
the file. When a record is deleted it is only flagged.
This option removes it permantly. If you do much deleting
you should select this option.
Display System Status
Set Purchase Defaults
. Page Size (66)
This is the page size of the paper you are using. If you
are using a standard tractor feed printer then this value
should be 66. If you are using a shhet feeder or a laser
printer then this value should be 60. For other printers
you may have to adjust up or down one line.
. First Line of Purchase Order (10)
This is the first line of the purchase order. Normally it
will start on line 10. If you use you company letterhead
then you should set this to this first printable line on the
letterhead and set print heading to 'N'.
. Print Heading (Y)
If 'Y' then prints the standard heading on the purchase
order.
. Default Terms
. Default Freight
. Default FOB
. Default Ship Via
. Default Tax Rate
Sets the default tax rate for purchases. Values are in
decimal. Example: 0.06 = 6%.
Directory of PC-SIG Library Disk #0741
Volume in drive A has no label
Directory of A:\
PURCHASE EXE 232768 5-11-90 8:04a
PURCHASE OVR 61672 5-11-90 8:04a
PURCHASE DOC 12883 5-07-90 3:13p
POST HLP 262 3-18-90 10:52a
MAINT HLP 235 5-06-90 6:47p
PROD HLP 610 3-17-90 10:41a
VENDOR HLP 134 5-06-90 1:58p
GO BAT 38 1-01-80 1:37a
GO TXT 575 7-06-90 2:37a
FILE0741 TXT 1999 7-10-90 1:48p
10 file(s) 311176 bytes
5120 bytes free