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Information about “CHECKBOOKS AND BUDGETS”
CHECKBOOKS AND BUDGETS is the ideal household finance program for you,
whether you live alone or with a family of 10 or more.
It is versatile, multi-featured, and is a universally useful program. It
not only lets you keep close and careful track of your personal checking
accounts, but also automatically sets aside portions of your income into
different categories in your budget.
The budgeting portion of the program is completely flexible, and
lets you move budgeted funds from account to account at will.
FEATURES:
~ Easy to use, windowed, menu-driven checkbook and budgeting system
~ Optional printing of industry-standard checks
~ Built-in help menu system
~ Data input editing and error-checking
~ Up to 180 accounts -- 120 for expenses and 60 for income
~ Up to 65,535 check register entries (limited by disk space)
~ Keyed index files used for quick data storage and retrieval
~ Multiple formatted listings to screen or printer
~ Financial reports made, including bar graphs
~ Automatic balancing
~ Quick and easy bank statement reconciliation system
~ Financial and loan calculations
CHCKBDGT.DOC
CHECKBOOKS and BUDGETS
CHCKBDGT.COM
Copyright (c) 1985, 1986, 1987 DIGITAL PROCESSES
This is a user supported product. It is not public domain, and it is
not free software. You are granted a limited license to use this product
on a trial basis. If you wish to continue using the product after the
trial period you must register by sending $15.00 to the address below.
You will receive a registered disk with all the enhanced features.
Additional copies of this unregistered disk are available for $6.00 each.
California residents, please add 6.5 percent sales tax.
Thank you for your support !
Digital Processes, P.O. Box 361658, Milpitas, CA 95035-1658
REGISTRATION FORM
NAME:______________________________________________
ADDRESS:______________________________________________
CITY/STATE/ZIP:______________________________________________
COUNTRY:______________________________________________
_____ REGISTERED COPY(s) of CHECKBOOKS & BUDGETS at $15.00 ______
_____ UNREGISTERED COPY(s) of CHECKBOOKS & BUDGETS at $10.00 ______
SUB TOTAL ______
CALIFORNIA RESIDENTS ADD 6.5 PERCENT SALES TAX ______
$3.00 OVERSEAS MAILING CHARGE ______
$10.00 NON US CURRENCY FEE ______
TOTAL ENCLOSED ______
SEND TO: DIGITAL PROCESSES
P.O. BOX 361658
MILPITAS, CA 95035-1658
1. Before proceeding, make a copy of this disk, then store the
original in a safe place.
2. Use the program INSTALL.COM to install working copies of CHCKBDGT
to a floppy or hard disk. Ignore the next paragraph if you use
INSTALL. Type INSTALL <return> (the program is menu driven).
3. The CHCKBDGT program will not work unless you include a
files=20 line in your CONFIG.SYS file when you boot your system with
DOS. If your DOS disk does not have a CONFIG.SYS file then copy the
one on this disk to your DOS disk. If your DOS disk already has a
CONFIG.SYS file then put your copy of this disk in the B: drive
and your DOS disk in the A: drive and type:
COPY A:CONFIG.SYS + B:CONFIG.SYS B:CONFIG.TMP <return>
COPY B:CONFIG.TMP A:CONFIG.SYS <return>
!!! The error message - "Turbo-access I/O error 243" means you have
not booted with a files=20 CONFIG.SYS file !!!
4. Type CHCKBDGT to start a new checking and budgeting data base. To
insure that you have the maximum amount of room on your work disk for
future data expansion leave only the CHCKBDGT.COM, CHCKBDGT.000 and
the CHCKBDGT.HLP files on the disk. Floppies made with INSTALL will
also have the files COMMAND.COM, CONFIG.SYS, and AUTOEXEC.BAT.
5. Copy the files from the \DEMO directory to the \ (root) directory
for a demonstration of an existing data base. When you are done using
the demo database then delete the *.DAT, *.IDX and *.MSC files from
the \ (root) directory. From the \ (root) directory
type: COPY \DEMO\*.* <enter>
6. The following information is taken directly from the built in
helpscreens.
INDEX Help Screen 1
HS 0 - LOGO HS 17 - LIST WITHHOLDING BALANCES
HS 1 - INDEX HS 18 - ENTER A DEPOSIT
HS 2 - LICENSING TERMS HS 18 - ENTER A BANK CHARGE
HS 3 - LICENSING TERMS/WARRANTY HS 19 - ENTER/PRINT A CHECK
HS 4 - REGISTRATION/ORDERING HS 20 - ALIGNING CHECKS IN PRINTER
HS 5 - FEATURES HS 21 - ALIGNING CHECKS IN PRINTER
HS 6 - PROGRAM OVERVIEW HS 22 - UPDATE CHECK/DEPOSIT/CHARGES
HS 7 - PROGRAM OVERVIEW HS 23 - BALANCE CHECKBOOK REGISTER
HS 8 - PROGRAM OVERVIEW HS 23 - RECONCILE W/BANK STATEMENT
HS 9 - PROMPTS/KEY FUNCTIONS HS 24 - LIST REGISTER/LIST BY ACCOUNT
HS 9 - STOPPING LONG LISTINGS HS 24 - GENERATE FINANCIAL REPORT
HS 9 - PRINTING HELP SCREENS HS 25 - RECONSTRUCT/OPTIMIZE FILES
HS 10 - DEMO/INSTALL/BACKUP FILES HS 25 - START A NEW YEAR
HS 11 - USER PRECAUTIONS HS 26 - SET UP SCREENS/DRIVES/PRINTER
HS 12 - STARTING YEAR/CHECK NO. HS 27 - BUSINESS CALCULATIONS
HS 13 - ACCOUNT SET UP HS 28 - CHECK SUPPLIER
HS 14 - ACCOUNT SET UP HS 29 - REGISTRATION / ORDER FORM
HS 15 - REGULAR PAYMENTS HS 30 - INSTALLATION INFORMATION
HS 16 - WITHHOLDING PERCENTAGES HS 31 - INSTALLATION INFORMATION
HS 17 - MOVE WITHHOLDING FUNDS HS 32 - ADDITIONAL PRODUCTS
LICENSING TERMS Help Screen 2
All versions of CHECKBOOKS and BUDGETS (CHCKBDGT) are not public
domain software, nor are they free software.
Non-registered users are granted a limited license to use the
unregistered version of CHCKBDGT on a trial basis to determine whether
CHCKBDGT is suitable for their needs. Use of CHCKBDGT, except for the
trial basis, requires registration. Regular use of unregistered copies of
CHCKBDGT by any person, business, corporation, governmental agency, or
other entity institution is strictly forbidden.
Registration permits the user a license to use CHCKBDGT on a single
computer. A registered user may use CHCKBDGT on different computers, but
may not use it on more than one computer at the same time.
All users are granted a limited license to copy unregistered versions of
CHCKBDGT only for the trial use of others. This is subject to the
limitations outlined above and the following: Unregistered versions of
CHCKBDGT must be copied in unmodified form complete with the files
containing the licensing information. The full CHCKBDGT documentation
must be included with the copy. No fee, charge, or other compensation may
be accepted or requested by any licensee. CHCKBDGT may not be distributed
with any other product. <Continued>
LICENSING TERMS <Continued> Help Screen 3
Operators of electronic bulletin board services may post the unregistered
version of CHCKBDGT for downloading by their users as long as the above
conditions <Help Screen 2> are met. Distributors of public domain or
user-supported software may distribute unregistered versions of CHCKBDGT
subject to the above conditions and only after obtaining written
permission from Digital Processes. Such permission is usually granted;
please write for details.
WARRANTY
Digital Processes makes no warranty of any kind (express or implied,
including without limitation), any warranties of merchantability and/or
fitness for a particular purpose. Digital Processes shall not be held
liable for any damages (whether direct, indirect, special, or
consequential) arising from the failure of this program to operate in the
manner desired by its users. Digital Processes shall not be liable for
any damage to data or property which may be caused directly or indirectly
by use of this program.
IN NO EVENT WILL Digital Processes BE LIABLE TO YOU FOR ANY DAMAGES,
INCLUDING LOST PROFITS, LOST SAVINGS OR OTHER INCIDENTAL OR CONSEQUENTIAL
DAMAGES ARISING OUT OF YOUR USE AND/OR INABILITY TO USE THE PROGRAM, OR
FOR ANY CLAIM BY ANY OTHER PARTY.
REGISTRATION/ORDERING Screen Help 4
Registering with Digital Processes licenses you to use the registered
version of CHCKBDGT and its related files regularly. Benefits of
registration are: a registered-user version of CHCKBDGT containing
enhanced features, expanded documentation, notification by mail of
program updates, and limited personal support via mail and/or telephone.
Registration also includes licensed use of all upgraded versions of
CHCKBDGT for an additional small fee to cover the cost of a disk and
shipping and handling.
Individual registration for CHCKBDGT is $15.00. (California residents,
please add 6.5 percent sales tax to your order.)
If you are ordering from a foreign country, please add $3.00 to cover
shipping and handling of the registered disk. Checks or drafts must be
drawn on a bank in the United States and payable in U.S. dollars. Money
orders also must be payable in U.S. dollars. Add $10.00 to cover
conversion costs if you send payment in non-U.S. currency.
PLEASE USE ENCLOSED ORDER FORM (type: PRINT CHCKBDGT.DOC <return>).
FEATURES Help Screen 5
o Easy-to-use, windowed, menu-driven, checkbook and budgeting system
o Optional printing of industry-standard checks
o Built-in help menu system
o Data-input editing and error checking
o Up to 180 accounts (120 for expenses; 60 for income)
o Up to 65,535 check-register entries (limited by disk space avail.)
o Uses keyed index files for rapid data storage and retrieval
o Multiple format listings to screen or printer
o Generates financial reports
o Automatically balances check register
o Quickly reconciles check register with monthly bank statement
o Makes financial and loan calculations
MINIMUM REQUIREMENTS
o IBM PC/AT or compatible
o One 360K disk drive
o 256K memory
o Monochrome or color monitor
o DOS 2.0 or higher
AN OVERVIEW Help Screen 6
CHECKBOOKS and BUDGETS (CHCKBDGT) is the registered version of a
fully menu-driven program designed to help you track transactions
affecting your home budget over the period of one year. CHCKBDGT may be
used to keep computerized records of handwritten checks. You also may
record and print checks using Dual-Purpose Check No. C05438091013
available from DEXLUXE Computer Forms, P.O. Box 64046, St. Paul, MN
55164-0046. Telephone: 1-800-328-0304.
This software features built-in documentation in the form of "Help
Screens." You may access these help screens for assistance while you are
using CHCKBDGT or print out the help screens to create a paper reference
manual. <See Help Screen 9>
CHCKBDGT has three menu sections. Nearly all transactions occur in the
MAIN MENU. The SET-UP MENU and BUSINESS CALCULATIONS MENU are both
available from the MAIN MENU.
When you boot or start CHCKBDGT for the first time, it will ask you to
set the YEAR and the STARTING CHECK number (SET-UP MENU). Then the
program automatically shifts to its CHCKBDGT ACCOUNTS routine (also in
the SET-UP MENU) and prompts you to create CHECKING and BANK CHARGE
accounts (EXPENSES) and DEPOSIT accounts (INCOME). <Continued>
AN OVERVIEW <Continued> Help Screen 7
The next step is to initiate the WITHHOLDING PERCENTAGES (also in the SET-
UP MENU) to allocate all or part of your DEPOSITS to different
withholding accounts automatically. As you later set and manipulate your
budget, you may move funds between accounts or to and from surplus cash
by using the MOVE WITHHOLDING FUNDS routine (MAIN MENU).
After initiating WITHHOLDING PERCENTAGES (SET-UP MENU), return to the
MAIN MENU to enter your BEGINNING BALANCE as a DEPOSIT. If you are
overdrawn, your negative BEGINNING BALANCE should be recorded as a BANK
CHARGE (also in the MAIN MENU).
Then return to the SET-UP MENU and select the REGULAR PAYMENT routine to
establish PREDEFINED and VARIABLE PAYMENTS for checks that are written on
a monthly basis, such as rent, car and mortgage payments, and utilities.
As you enter and save CHECKS, BANK CHARGES and DEPOSITS, the UPDATE A
CHECK/DEPOSIT/BANK CHARGE routine (SET-UP MENU) allows you to correct
mistakes or void a check.
Run the BALANCE CHECKBOOK REGISTER routine (MAIN MENU) after entering
each CHECK, BANK CHARGE, or DEPOSIT, or to obtain the current balance.
<Continued>
AN OVERVIEW <Continued> Help Screen 8
Cross-check your balance with the bank's monthly statement by using the
RECONCILE WITH BANK STATEMENT routine (MAIN MENU).
Other routines in the MAIN MENU allow you to list the checkbook register
by date and type of transaction, list each account, list withholding
balances, move withholding funds, and generate a financial report. Lists
and the financial report may be sent to the printer or to the monitor
screen for review.
The SET-UP, UPDATE and RECONSTRUCT MENU also offers routines to
reconstruct/optimize index files, start a new year, and setup the
screen/drives/printer.
Included in the BUSINESS CALCULATIONS MENU are financial/loan
calculations for present and future value, annuities, internal rate of
return, net present value, and amortized loan analysis.
Address correspondence regarding CHECKBOOKS and BUDGETS to:
Digital Processes, P.O. Box 361658, Milpitas, Calif., 95035-1658.
PROMPTS/KEY FUNCTIONS Help Screen 9
Prompts will help you turn the "pages" of the help screens, make menu
selections and operate each routine. To use a prompt, type its number or
boldface letter.
When entering data, you often can use DEL, BACK SPACE, UP ARROW, DOWN
ARROW, RIGHT ARROW and LEFT ARROW to edit a default value or a mistake.
DEFAULT VALUES will reappear if you use the BACK SPACE key to delete back
to the first character of an entry. The UP ARROW often will let you move
up a line. Use the ENTER (RETURN) key to move down a line. The ESC key
will let you escape from the routine in which you are working to the
nearest sub-menu.
STOPPING LONG LISTINGS
To stop a long listing to the monitor screen or printer, hold down the
SPACE BAR until the ABORT\CONTINUE prompt appears.
PRINTING HELP SCREENS
Hold down the SHIFT key while pressing the PRT SC key (or similar key) to
print the HELP SCREEN displayed on the monitor screen.
DEMONSTRATION FILES Help Screen 10
You may run the demonstration files to review sample data entries. Be
sure to first back up and save the original disk. Then copy all of the
files in the DEMO directory to the \ (root) directory. From the \ (root)
directory type: COPY \DEMO\*.* <enter>
Now type CHCKBDGT and try out the different routines. When finished,
delete all of the .DAT, .IDX AND .MSC files from the \ directory to start
the program over fresh. (Example: DEL *.DAT <enter>, DEL *.IDX <enter>,
DEL *.MSC <enter>)
INSTALLATION PROGRAM
The installation program will install the CHCKBDGT program and its
related files to a floppy or hard disk. Make sure INSTALL.COM is on your
copy of the original disk. Type: INSTALL <enter> then follow the prompts
on the screen.
BACKUP BATCH FILE
To back up the data on your working disk type: BACKUP <enter> and answer
the prompt for which disk drive to copy the data files to.
USER PRECAUTIONS Help Screen 11
Once the first transaction is entered through the DEPOSIT, BANK CHARGE or
CHECKING routines, you will not be able to change the YEAR or the
STARTING CHECK NUMBER.
Also, you will not be able to DELETE any CHECKING, DEPOSIT or BANK CHARGE
account from the checkbook register once it has been used in a
transaction.
If you IMPROPERLY EXIT from the program (by turning off the machine
instead of returning to the MAIN MENU and typing the letter X to exit the
program), some or all of the data you have entered, since you last
started the program, will be lost because it has not been permanently
stored on the disk.
ALWAYS BACK UP the .MSC, .DAT, and .IDX files REGULARLY. Use the
BACKUP.BAT batch file for easy automated backups ( type: BACKUP <enter>).
The BACKUP.BAT utility will prompt you for the source disk and the
destination disk.
STARTING YEAR/STARTING CHECK Help Screen 12
Use the STARTING YEAR/STARTING CHECK routine to set the year and the
beginning check number.
The range for YEAR is 0 through 99.
The range for the STARTING CHECK is 0 through 20,000. Choose a starting
number between 1 and 10,000 to allow room for expansion before you reach
the STARTING CHECK limit of 20,000. You will be able to enter checks past
the 20,000 limit, but you will not be able to start a new year beyond
this limit.
After entering the STARTING YEAR and STARTING CHECK number, the program
will prompt you either to SAVE this data, or repeat (AGAIN) the process
if you have made a mistake in data entry.
REMINDER: the YEAR and STARTING CHECK number cannot be changed once you
enter your first transaction through either the DEPOSIT, BANKCHARGE or
CHECKING routines.
ACCOUNT SET UP Help Screen 13
Before you can use CHCKBDGT to enter your banking transactions, you must
first create accounts for each type of transaction category: DEPOSITS,
CHECKS and BANK CHARGES. The program automatically adds two accounts the
first time you start it. These two accounts are:
BEGinning balance + (a DEPOSITS account for a positive starting balance)
BEGinning balance - (a BANK CHARGES account for a negative starting
balance)
Delete the account you do not use (usually the BEG "-" account).
CHECKING and BANK CHARGE accounts are expense accounts. Use CHECKING
accounts to enter all expenses that are paid by check. BANK CHARGE
accounts are for all expenses paid through direct withdrawals from your
account such as cash from an automatic teller, monthly service charges,
check-writing fees, home banking by telephone, and charges for
insufficient funds.
DEPOSIT accounts record all income such as wages, interest paid on the
account, and funds transferred to your account from a line of credit.
<Continued>
ACCOUNT SET UP Help Screen 14
The CHCKBDGT software uses the first three characters of the account name
as the account code for each account. No two accounts within the same
account category (CHECKING, BANK CHARGES, or DEPOSITS) can share the same
first three characters. For easier standout identification, you may wish
to begin each account name with three capital letters (e.g., "IRS Taxes
Paid" and "CASh Withdrawals") or numbers (e.g., "101 Medical" and "500
Rent").
Because each number is unique, basing account names on a numbering system
allows you to group similar accounts into individual number categories
(e.g., All accounts falling within the "200" category would be credit-
card accounts such as "201 Bank Card," "210 Gas Card," and "212 Dept
Store Card.")
Account names may be up to 20 characters long (including spaces and
special characters). As you enter acccount names into each transaction
category, the program will sort and list them in numerical and/or
alphabetical order.
Press ESC to quit ADDING or DELETING accounts and return to the MAIN
MENU.
REMINDER: you will not be able to delete an account once it has been used
in a transaction.
REGULAR PAYMENTS Help Screen 15
This routine allows you to set up predefined checks that are written every
month. Then, when paying bills each month, use the ENTER A CHECK routine
to print all your predefined checks automatically. Both checks with
PREDEFINED amounts (rent, car loan, etc.) and checks with VARIABLE
amounts (credit cards, utilities, etc.) can be entered as regular
payments. The only criterion is that the check be written once a month.
These checks are defined as either PREDEFINED REG PAYMENTS or VARIABLE
REG PAYMENTS on the opening prompt line of the ENTER CHECK routine <see
Help Screen 19>. When prompted for a dollar amount enter 0 (zero) for
VARIABLE REG PAYMENTS and the actual known amount for PREDEFINED REG
PAYMENT checks.
After each check is printed, its date of payment is automatically
incremented so it will be correct the following month. The date will
still be incremented even if you choose not to print-and-save or if you
just save a handwritten check to the checkbook register. If you
mistakenly run the PREDEFINED REG PAYMENTS or the VARIABLE REG PAYMENTS
feature more than once during a month, change the dates back to the
correct date for the next month by using the UPDATE feature of the
REGULAR PAYMENTS routine.
WITHHOLDING PERCENTAGES Help Screen 16
Use the WITHHOLDING PERCENTAGES routine to predefine how much of any
DEPOSIT made is set aside for making payments on any given CHECKING or
BANK CHARGE account. WITHHOLDING PERCENTAGES is a powerful tool and a
major feature of the CHCKBDGT program.
The first prompt line will direct you to set up percentages in either the
CHECKING or BANK CHARGES account categories. The total percent which can
be diverted to all the accounts is always less than or equal to 100
percent. If it is less than 100 percent, the excess will go to surplus.
Next you will be prompted for the AMOUNT OF INCOME TO BE DIVIDED BETWEEN
ACCOUNTS. The default is 100, allowing you to work in percentages.
Otherwise, you can enter your total monthly income.
The third prompt asks you for ACCOUNT to which you want to add or change
the percent withholding. Finally, you are prompted for the PORTION OF
<amount> TO BE CREDITED TO <account>. Here, you should enter the percent
if you initially chose 100 or the dollar amount if you used your monthly
income. The percentage will be automatically calculated for you if you
use dollar amounts. Press ESC to quit when you finish adding or updating.
MOVE WITHHOLDING FUNDS Help Screen 17
Although the WITHHOLDING PERCENTAGES routine automatically distributes
DEPOSITS to different withholding accounts at your direction, you may
from time to time find the need to move these funds around.
The MOVE WITHHOLDING FUNDS routine (MAIN MENU) allows you to set and
manipulate your budget by moving funds between accounts and to-and-from
your surplus cash.
To move funds between CHECKING accounts and BANK CHARGE accounts, first
move funds from the source account to surplus cash. Then, change menus
and move surplus cash to the target account.
LIST WITHHOLDING BALANCES
Use the LIST WITHHOLDING BALANCES routine to display your withholding
account balances on the monitor screen or send them to the printer.
ENTER A DEPOSIT Help Screen 18
Use this routine to either enter data for a deposit you have made to the
bank or one the bank has credited to your account such as interest paid
on the account or an automatic transfer of funds from a credit line.
After entering and saving a DEPOSIT transaction, the routine will prompt
you to distribute the funds to either ALL WITHHOLDING ACCOUNTS (according
to their user-defined withholding percentages), a SINGLE account, or to
SURPLUS CASH. <See Help Screen 16 for directions on how to set up
WITHHOLDING PERCENTAGES.>
ENTER A BANK CHARGE
This routine allows you to either enter data for a BANK CHARGE levied
against your account by the bank (a monthly service charge or an
insufficient funds charge) or for direct withdrawal of funds (home
banking by telephone and automatic teller cash).
ENTER/PRINT A CHECK Help Screen 19
This routine allows you to either enter data for a check you have already
handwritten or for a check you wish to have printed by the CHCKBDGT
program. Let the software choose the next sequential check number, or
enter any unused number yourself.
The opening prompt line gives you the choice of entering a SINGLE check,
a PREDEFINED REG PAYMENT, or a VARIABLE REG PAYMENT. Regardless of which
check type you select, the routine gives you the final option of either
SAVING or PRINTING AND SAVING the check data to the checkbook register.
The SAVE only option is for checks that have already been handwritten and
the PRINT AND SAVE option is for checks to be printed on checks formatted
for printing on your computer printer. The SETUP PRINTER routine can be
used to lock out the use of the PRINT AND SAVE function <Help Screen 26>.
The PREDEFINED REG PAYMENT option is for SAVING or PRINTING AND SAVING
check data from the checks you predefined with set dollar amounts in the
REGULAR PAYMENTS routine <Help Screen 15>. The VARIABLE REG PAYMENT
option is for predefined checks which you entered 0 (zero) for the dollar
amount. The program will prompt you for the actual dollar amount on each
VARIABLE REG PAYMENT check.
ALIGNING CHECKS IN THE PRINTER Help Screen 20
When placing your initial order for checks, start your first check number
at 20 to 50 less than the first number with which you actually plan to
start. This will provide you with extra checks for the purpose of
determining how you should align checks each time you feed them into your
printer.
Before printing out test checks, make a copy of your working disk (use the
DOS DISKCOPY command) for the purpose of aligning the checks. When you
are through, erase the files on the copy or save for future use as a
check alignment tool for different printers or to help you remember where
to align the checks on your current printer.
Feed the blank checks into your printer and align the first one so the
perforated line between the two halves of the check and check stub is
positioned about 1 inch below the center of the print head.
Enter a SINGLE check through the ENTER/PRINT A CHECK routine. (Check that
the PRINT function is enabled in the SETUP routine.) Make sure the
printer is ON and ONLINE. Then Press the P key for PRINT and save.
<Continued>
ALIGNING CHECKS IN THE PRINTER Help Screen 21
Examine the check just printed and realign the next check up or down,
depending on how the print aligned with the DATE and AMOUNT headings on
the check. The printed date and amount should appear just under these
headings. Repeat this test process until the checks are properly aligned.
Finally, note the final position of the check relative to the print head
or some other reference point/mark on the printer for future alignment.
The perforation between checks or the alignment holes make good reference
marks on the checks themselves. Place tape or a pen mark on the printer
if needed.
Use Dual-Purpose Check No. C05438/091013 from:
DELUXE Computer Forms
1275 Red Fox Road
P.O. Box 64046
St. Paul, Minn. 55164-0046
Telephone: 1-800-328-0304
UPDATE A CHECK/DEPOSIT/BANK CHARGE Help Screen 22
The CHCKBDGT program gives you complete flexibility to change any and all
inputs to a CHECKING, DEPOSIT, or BANK CHARGE transaction. However, you
cannot change the number of the CHECK, DEPOSIT or BANK CHARGE because
checks must be kept in numerical sequence for the printing routine.
The UPDATE routine first prompts you for the type of account -- CHECKING,
DEPOSIT or BANK CHARGE. It then prompts you for the transaction number
(check number, deposit number or bank charge number). If that number
exists, the program then shows you the transaction record and asks if you
wish to UPDATE it or QUIT.
To update, you may change data in any field EXCEPT the transaction
NUMBER.
This routine is useful for VOIDING a check or swapping data between two
or more checks that were handwritten and entered out of sequence. To VOID
any check, deposit, or bank charge, enter 0 (zero) on the AMOUNT: line
and the word VOID on the PAYTO: line.
BALANCE CHECK REGISTER Help Screen 23
Select the BALANCE CHECK REGISTER routine to obtain a quick indication of
your checking account balance. CHCKBDGT will automatically balance the
checkbook register prior to exiting the program and before it runs the
MOVE WITHHOLDING FUNDS routine.
Anytime you enter a new CHECK, BANK CHARGE or DEPOSIT, run the BALANCE
CHECK REGISTER routine if you want to know the new balance. Also run this
routine before running the LIST CHECK REGISTER routine.
RECONCILE WITH BANK STATEMENT
Determine whether your checkbook register balance agrees with that of the
bank statement with the RECONCILE WITH BANK STATEMENT routine. This
routine indicates exactly what the bank statement ending balance should
be (if all of your entries are correct and if the bank did not make any
errors).
The checkbook register and bank statement will always agree if you
reconcile every transaction with the monthly bank statement. When you use
the routine to reconcile a register entry, it will place a "^" character
in the first column for that entry in the LIST CHECK REGISTER output.
LIST CHECK REGISTER Help Screen 24
Use the LIST CHECK REGISTER routine to list the entire check register by
date. Select the beginning and ending dates for a listing, send the
output to the monitor screen or printer, chose the short or long formats,
and limit the listing to CHECKS, DEPOSITS or BANK CHARGES, or combination
of these three categories. A "^" character in the first column means that
entry is reconciled. (See Help Screen 23)
LIST BY ACCOUNT
The LIST BY ACCOUNT routine is similar to the LIST CHECK REGISTER routine
except it lists by account instead of the entire register. Select
beginning and ending dates for a listing, choose between listing a single
account or all of the accounts, send the output to the monitor screen or
printer, and list matching check and bankcharge accounts on the same
page.
GENERATE A FINANCIAL REPORT
This routine will GENERATE A FINANCIAL REPORT with optional bar charts
that that indicates the percentage each transaction account contributed
to the whole checking account over a given time period. The first column
of the output shows income; the second, expenses; the third, the
percentage of each item to the total income or expense, and the fourth,
the average per month.
RECONSTRUCT/OPTIMIZE INDEX FILES Help Screen 25
The RECONSTRUCT/OPTIMIZE INDEX FILES routine repairs any damaged index
files or index files which you suspect are corrupted. This routine will
work only if your data files are not corrupted -- which usually will be
the case. It also will optimize your files for the quickest possible
access time.
Index files become corrupted if you exit the program improperly (by
shutting off the computer without exiting the program) and you have
recently entered new data to the database. Corruption occurs because the
index files are held in memory for fast random access to the disk-based
data file. When the program is improperly exited, the indexes in memory
are lost. The program automatically reconstructs the files when it is
restarted after an improper exit. ALWAYS BACK UP THE .MSC, .DAT., AND
.IDX FILES REGULARLY!
START A NEW YEAR
The START A NEW YEAR routine balances your account, deletes all of the
checkbook register transactions, increments the year, and adds the new
beginning balance to the appropriate BEG balance (+/-) account. When
running this routine, YOU WILL LOSE ALL OF YOUR PREVIOUS CHECKBOOK
REGISTER DATA. The program will prompt you TWICE to make sure you really
want to run this routine.
SETUP SCREEN/DRIVES/PRINTER Help Screen 26
The SETUP SCREEN/DRIVES/PRINTER routine allows you to set various system
parameters.
SCREEN: to set the screen attributes (color/intensity) for popup windows
and for these help files windows.
DRIVES: to set the default drives for the .DAT/.IDX and .HLP files. Use
this feature to set up data files on a separate disk when you are running
out of disk space. Exit the program and rerun it again for the change to
become effective. Copy your .DAT/.IDX and/or .HLP files to the newly
selected disk drive. This is useful when you run out of room on one disk
-- copy only the .DAT and .IDX to a new disk and change the default DATA
drive. The CHCKMISC.DAT file is a duplicate of the CHCKBDGT.MSC file. If
problems occur, copy the CHCKMISC.DAT file to the disk with CHCKBDGT.MSC.
Delete CHCKBDGT.MSC and rename the CHCKMISC.DAT file to CHCKBDGT.MSC. The
CHCKBDGT.MSC file must be on the same disk and in the same directory as
CHCKBDGT.COM/000.
PRINTER: to set the default dark/light print initialization string for
printing checks. The program is initially set for EPSON(tm)/IBM(tm)
printers. Codes are in decimal and each code must be surrounded by a "#"
character. The EPSON(tm)/IBM(tm) defaults are: dark - #27#71#27#69# and
light - #27#70#27#72#
BUSINESS CALCULATIONS Help Screen 27
This menu includes financial/loan calculations for present and future
value, annuities, internal rate of return, net present value, and
amortized loan analysis.
Most of the business calculations work by simply having you fill in all
but one of the variables. The unknown variable (which you are trying to
calculate) should be set to 0 (zero).
If you chose to CONTINUE, the previous variables will be reinserted as
defaults. Otherwise, if you ZERO AND CONTINUE, the defaults will be
returned to their starting values.
The INTERNAL RATE OF RETURN (IRR) calculation will ask you for the costs
and benefits for each period. If you set the number of compoundings/year
to a number other than one, then the period will be for that fraction of
a year.
Use the APR conversion feature to change between ANNUAL PERCENTAGE RATE
and non-annual rates.
CHECK SUPPLIER Help Screen 28
DELUXE Computer Forms Telephone: 1-800-328-0304
1275 Red Fox Road Order: Dual-purpose Check No.
P.O. Box 64046 C05438/091013
St. Paul, MN 55164-0046
// SAMPLE - NOT TO SCALE //
-------------------------------------------------------------------------
|o| YOUR NAME CHECK NO |o|
| | < STUB PORTION > | |
|o| |o|
| | | |
|o| |o|
| | | |
|o| |o|
-------------------------------------------------------------------------
|o| YOUR NAME BANKS NAME CHECK NO |o|
| | | |
|o| PAY: DATE AMOUNT |o|
| | | |
|o| TO THE |o|
| | ORDER OF: | |
|o| <SIGNED>_______________________ |o|
-------------------------------------------------------------------------
REGISTRATION FORM Help Screen 29
NAME:______________________________________________
ADDRESS:______________________________________________
CITY/STATE/ZIP:______________________________________________
COUNTRY:______________________________________________
_____ REGISTERED COPY(s) of CHECKBOOKS & BUDGETS at $15.00 ______
_____ UNREGISTERED COPY(s) of CHECKBOOKS & BUDGETS at $6.00 ______
SUB TOTAL ______
CALIFORNIA RESIDENTS ADD 6.5 PERCENT SALES TAX ______
$3.00 OVERSEAS MAILING CHARGE ______
Send to:
DIGITAL PROCESSES $10.00 NON US CURRENCY FEE ______
P.O. BOX 361658
MILPITAS, CA 95035-1658 TOTAL ENCLOSED ______
SOFTWARE INSTALLATION Help Screen 30
1. Before proceeding, make a copy of this disk, then store the original in a
safe place.
2. Use the program INSTALL.COM to install working copies of CHCKBDGT to a
floppy or hard disk. Ignore the next paragraph (#3) if you use INSTALL.
Type: INSTALL <return> (the program is menu driven).
3. The CHCKBDGT program will not work unless you include a FILES=20 line in
your CONFIG.SYS file when you boot your system with DOS. If your DOS disk
does not have a CONFIG.SYS file then copy the one on this disk to your DOS
disk. If your DOS disk already has a CONFIG.SYS file then put your copy of
this disk in the B: drive and your DOS disk in the A: drive and type:
COPY A:CONFIG.SYS + B:CONFIG.SYS B:CONFIG.TMP <return>
COPY B:CONFIG.TMP A:CONFIG.SYS <return>
SOFTWARE INSTALLATION (Cont) Help Screen 31
4. To run CHCKBDGT with the demo data place your newly INSTALLed disk in the
A drive and the original disk in the B drive and type:
COPY B:\DEMO\*.* A: <enter> then from the A drive type: CHCKBDGT <enter>
5. You can print out any of these help screens to your printer by pressing the
SHIFT key and the PRT SC (PRINT SCREEN) key together when the help screen
you wish to print is on your screen. On the DOS command line type:
PRINT CHCKBDGT.DOC <enter> to print out all the help screens to your
printer.
6. If you feel you need to call DIGITAL PROCESSES for assistance you may do so
BUT PLEASE READ AND FOLLOW ALL THE INSTRUCTIONS in the help screens BEFORE
doing so. If you do call and a technical assistant is not in please call
back again as the low selling price of this software prohibits this company
from returning long distance phone calls although service contracts are
available. Have your serial number ready when calling.
UNREGISTERED SOFTWARE WILL NOT BE SUPPORTED BY TELEPHONE
ADDITIONAL SOFTWARE PRODUCTS FROM DIGITAL PROCECESS Help Screen 32
UnReg Reg PC-SIG disk
CHECKBOOKS & BUDGETS PLUS [>=384K] (CB.EXE) $6.00 $25.00 #1126
CHECKBOOKS & BUDGETS [>=256K] (CHCKBDGT.COM) $6.00 $15.00 #735
CHURCH ROSTER/TITHE ORGANIZER (ROSTER.EXE) $15.00 call
CUSTOMER TRACKING (CL.EXE) $15.00 call
MATERIAL REQUIREMENTS PLANNING and JOB ESTIMATING (Multi-user versions also)
Base Modules
Inventory Module [rqrd] (INV.EXE) $16.00 $45.00 call
Listings Module [rqrd] (LST.EXE) -- included --
Customer Module [opt] (CL. EXE) -- included --
MRP Shell [opt] (MRP.EXE) -- included --
Additional Modules
Work Order Module [opt] (WO. EXE) $6.00 $15.00 call
Purchase Order Module [opt] (PO. EXE) $6.00 $15.00 call
Invoice/Shipper Module[opt] (SHP.EXE) $6.00 $15.00 call
DIGITAL PROCESSES - P.O. Box 361658 - Milpitas, CA 95035-1658
(408) 942-1037
CHCKBDGT.TXT
SHORT DESCRIPTION OF FILES ON THE DISK
============================================================
CHCKBDGT.COM - checking and budgeting software
CHCKBDGT.000 - overlay file for CHCKBDGT.COM
CHCKBDGT.HLP - windowed help file for CHCKBDGT.COM
CHCKBDGT.DOC - documentation file for printing
CHCKBDGT.TXT - this file
CONFIG .SYS - files=20 config requirement !!!!!!!!!
INSTALL .COM - installation program for floppy or hard disk
BACKUP .BAT - batch file for backing up data files
DEMO .BAT - batch file for using the demo data files
============================================================
DATA FILES CREATED BY CHCKBDGT.COM (In \DEMO for trial)
============================================================
CHCKBDGT.MSC - misc. setup data file for current dir
CHCKMISC.DAT - misc. setup data file for data dir
CHKRGSTR.DAT - check register data file
CHKRGSTR.IDX - index file to data file by date
CHKACCNT.IDX - index file to data file by account
CHKNUMBR.IDX - index file to data file by number
ACCOUNT .DAT - account data file
ACCOUNT .IDX - index file to data file
REGPAY .DAT - regular payment data file
REGPAY .IDX - index file to data file
FILE0735.TXT
Disk No: 735
Program Title: CHECKBOOKS & BUDGETS version 2.2
PC-SIG version: 2.5
CHECKBOOKS AND BUDGETS lets you not only keep track of your personal
checking accounts, but also automatically sets aside portions of your
income into different categories in your budget.
This disk contains a full featured checkbook database, check printing
and budgeting program which will allow you to painlessly keep track of
your personal checking and savings accounts. Checkbooks & Budgets lets
you automatically set aside a portion of your income into each different
category in your budget. The budgeting portion of the program is
completely flexible as it allows you to move budgeted funds from account
to account at will. See the full list of features below.
FEATURES:
o Easy to use, windowed, menu driven, checkbook and budgeting system
o Optional printing of industry standard checks
o Built in help menu system
o Data input editing and error checking
o Up to 180 accounts - 120 for expenses / 60 for income
o Up to 65535 check register entries (limited by disk space avail.)
o Uses keyed index files for quick data storage and retrieval
o Multiple formatted listings to screen or printer
o Financial report generation including bar graphs
o Automatic balancing
o Quick and easy bank statement reconciliation system
o Financial and loan calculations
Usage: Financial and Business
Special Requirements: None.
How to Start: Type GO (press enter).
Suggested Registration: $15.00
File Descriptions:
CHCKBDGT COM Main program.
CHCKBDGT 000 Overlay file for main program.
CHCKBDGT HLP Built-in help files.
CHCKBDGT TXT Small documentation file listing all necessary files.
CHCKBDGT DOC Documentation file for printing.
\DEMO Directory with demo data/index files (copy to root dir).
INSTALL COM Installation program for floppies and hard disks.
CONFIG SYS Configuration file with FILES=20 - must be on boot disk !!!
BACKUP BAT Batch file for backing up data files.
DEMO BAT Batch file for running demo data files.
AUTOEXEC BAT Batch file for automatic execution of CHCKBDGT.
GO BAT Batch file for getting started.
PC-SIG
1030D E. Duane Ave.
Sunnyvale, CA 94086
(408) 730-9291
(c) Copyright 1987,88,89 PC-SIG, Inc.
Directory of PC-SIG Library Disk #0735
Volume in drive A has no label
Directory of A:\
AUTOEXEC BAT 47 8-14-89 1:00p
BACKUP BAT 595 8-14-89 1:00p
CHCKBDGT 000 93440 8-14-89 1:00p
CHCKBDGT COM 53753 8-14-89 1:00p
CHCKBDGT DOC 43265 8-14-89 1:00p
CHCKBDGT HLP 66198 8-14-89 1:00p
CHCKBDGT TXT 1178 8-14-89 1:00p
CONFIG SYS 13 8-14-89 1:00p
DEMO BAT 70 8-14-89 1:00p
FILE0735 TXT 2366 9-08-89 9:25a
GO BAT 527 8-14-89 1:00p
INSTALL COM 24130 8-14-89 1:00p
DEMO <DIR>
13 file(s) 285582 bytes
Directory of A:\DEMO
. <DIR>
.. <DIR>
ACCOUNT DAT 792 8-14-89 1:00p
ACCOUNT IDX 546 8-14-89 1:00p
CHCKBDGT MSC 257 8-14-89 1:00p
CHCKMISC DAT 257 8-14-89 1:00p
CHKACCNT IDX 1086 8-14-89 1:00p
CHKNUMBR IDX 666 8-14-89 1:00p
CHKRGSTR DAT 1920 8-14-89 1:00p
CHKRGSTR IDX 1086 8-14-89 1:00p
REGPAY DAT 1183 8-14-89 1:00p
REGPAY IDX 2106 8-14-89 1:00p
12 file(s) 9899 bytes
Total files listed:
25 file(s) 295481 bytes
11264 bytes free