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PC-SIG Diskette Library (Disk #716)
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Information about “CHURCH PROSPECT INFO SYSTEM”
CHURCH PROSPECT INFORMATION SYSTEM will help you keep track of your
members -- or clients, or customers, or even your friends. This is
good for your church, office, grocery store, bowling alley, etc. You
can categorize data in a variety of ways and make searches. A typical
profile might contain a person's name, address, marital status, birth
date, home and work phone numbers, number of children, employer and
occupation, church status, and date of last visit. All you need to do
is fill in the blanks, and then you can modify, print, or browse
through a file. You can also add additional commentary to each
personal profile, letting you include information about hobbies,
special skills and interests, and such. This program can print
alphabetical listings, profile data sheets, visitation worksheets, and
contact/decision sheets. The latter shows the type of prospect, how
contacted, number of contacts, and number of decisions. This version
is limited to 35 profiles.
System Requirements: Two disk drives and a printer.
How to Start: Type GO (press enter).
File Descriptions:
FILES TXT File definitions.
MANUAL BAT Batch file to print manual.
MANUAL TXT Prospect system manual.
CONFIG SYS System configuration file.
GO BAT Displays README.
README General information file.
CPS EXE Main program.
FILES716.TXT
Disk No 716
Program Title: CHURCH PROSPECT INFORMATION SYSTEM version 3.0
PC-SIG version 3.1
CHURCH PROSPECT INFORMATION SYSTEM can organize large amounts of
information for your convenient use. It can be used in businesses and large
member organizations, as well as churches. A typical profile has a person's
name, the address, marital status, birth date, home and work phone numbers,
number of children, employer and occupation, church status, and date of
last visit.
You only need to fill in the blanks, and then you can modify, print, or
browse through files. You can add additional commentary to each personal
profile. This program can print alphabetic listings, profile data sheets,
visitation worksheets, and contact/decision sheets. The latter shows the
type of prospect, how contacted, number of contacts, and number of
decisions. While handling large amounts of information, this program has
broadly-defined uses. This system runs on either a color or monochrome
system.
Usage: Church/Business/Financial
System Requirements: 256K memory, two disk drives, and a printer.
How to Start: Type GO (press enter).
Suggested Registration: $45.00
File Descriptions:
README General information file.
CONFIG SYS System configuration file.
MANUAL TXT Prospect system manual.
GO BAT Displays README.
CPS EXE Main program.
PC-SIG
1030D E Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1987,88 PC-SIG, Inc.
MANUAL.TXT
Church Prospect System
Version 3.0
Copyright (c) 1988
Ronald Bryan Byxbe
P. O. Box 4761
Dublin, Georgia 31021-4761
(912) 272-1714
Shareware Notice:
This program is being distributed as a Shareware package.
Individuals may copy this program and distribute it among other
users as long as no part of the system has been modified and all
necessary files are included.
Disk dealers may distribute this program to their customers for a
nominal fee to cover cost but only if permission has been granted
from me. For permission to distribute please write to the above
address.
I, Ronald Byxbe, make no warranties about this software and am
not responsible for any damages that may be caused from its use.
To my knowledge this software is sound and will cause no damaging
problems to any system.
If any problems are found with this program please let me know by
writing to the above address.
Registration of this program is necessary if you use it for any
purpose. To register the program send $45.00 to me at the above
address. I will send the latest version of the program as soon
as I receive the registration fee and will place you on the list
of registered users. Registration will provide you with update
notices and program support.
2
Registration Order Form
Mail To:
Ronald Bryan Byxbe
P. O. Box 4761
Dublin, Georgia 31021-4761
Church Prospect System
Registration Amount: $45.00
Current Version: 3.0
Where did you get this program?
How much did you have to pay to get a copy?
How long did it take you do decide to register?
What modifications would you make to the program?
Other Comments.
3
General Program Outline
SETUP SECTION
1. Edit Church Name
2. Define Label Size
3. Define Merge Type
4. Define Printer Codes
PROSPECT FILE SECTION
1. Enter New Prospect
2. Edit/Delete Prospect
3. Browse Prospects
PROSPECT VISITATION SECTION
1. Enter Visitation Record
2. Edit/Delete Visitation Record
3. Browse Prospect Visitation Records
PROSPECTS REPORT SECTION
1. Alphabetic List of Prospects
2. Prospect Profile Sheets
3. Prospect Contacts Statistic Report
LABELS SECTION
MERGE SECTION
4
Getting Started
Basic Requirements: In order to run this program you must have
at least 256K memory. Dos 3.0 or greater is recommended.
You MUST have a CONFIG.SYS file on your startup disk with the
following command in it.. FILES=20
Floppy Disk Systems
Copy all the files onto a Working diskette. This diskette will
be called the PROGRAM diskette. Next prepare a blank formatted
diskette to be used as a DATA diskette. Place the PROGRAM
diskette in drive A: and the DATA diskette in drive B:. From the
B> drive type: A:CPS
Be it known that by using a floppy disk you are limited to the
number of Prospects you can store. If You need to enter more
Prospects you will have to purchase a Hard Disk.
Hard Disk Systems
Copy all the files from the diskette onto your hard disk.
Load the programs by typing CPS and press enter.
Monitor Type
Some monochrome monitors on the market try to emulate a CGA color
monitor but the quality is very poor. One such monitor is the
Tandy VM-4. If you have this type of monitor you may have to run
this program in monochrome mode. To accomplish this press the
F10 Key at the Main Menu.
System Setup
Load the program by typing CPS. The program will automatically
initialize the System record and create all necessary data and
index files.
Select the Setup option and define all codes.
Select the System Menu option. From here select Edit Church
Name. Fill in the name and address of your church.
Next select Define Label Size. If you are using standard labels
then 5 lines will be ok, if not, determine the number of lines on
5
your label and enter that number here. All labels are One Up
Labels.
Next select Define Merge Type. If you are using a Word Processor
that uses WordStar type data files then Select 'WS' for your
Merge Type. If you are using Word Perfect then Select 'WP' and
if you are using Leading Edge Word Processor then select 'LE' as
your Merge Type.
This particular Version does not use the printer code section.
Exit this menu by pressing the Escape key.
6
PROSPECT FILE SECTION
Enter New Prospect Record
.........................
Use this selection to enter new prospects into the data base.
Enter prospects and press the Enter Key all the way through the
last field (Comments) or press the Page Down Key. This will save
the Prospect Record.
Their are several Codes that you will need to define before
entering your Prospects. One is the Type of Prospect. Your
codes may be something like this...
EVG Evangelistic Prospect
TEA Teacher Prospect
BIB Bible Study Prospect
You may make up any codes you wish to define the Prospect Type.
The next code you will need to make up is the Age Group Code.
This code defines what Age Category the Prospect is in. Your
codes may look something like this...
ADU Adult
YTH Youth
CLD Children
AD1 Adult 1
Next you will need to define a Residential Section Code for your
prospects (only if you intend to use this option). You can
define them as blocks, streets, addresses, etc.
Example: PROV Providence Place
EASTMAIN East Main Street
Edit/Delete Prospect Record
...........................
Use this selection to make modifications to the Prospect Record.
You can make any changes necessary and press the Page Down key
for the Next Prospect.
NOTE: If you change any part of the Name you will need to Re-
Index the data file. To do this refer to the OTHER SECTION at
the bottom of this documentation.
7
There are several Function Keys to this selection.
ESC : Pressing this key will Exit the Edit Mode.
F1 : Use the key to Enter a Prospect's Last Name and go
directly to his record.
F4 : Use the key to Delete the Prospects Record.
PageDown : Use this key to retrieve the Next Prospect.
PageUp : Use this key to retrieve the Previous Prospect.
Browse Prospects
................
Use this selection to View the Prospects on the screen. This
option offers limited data but will give you the Prospect's Name,
Home Telephone Number, Work Telephone Number, and Prospect Type
Code.
8
VISITATION SECTION
Enter Visitation Record
.......................
Use this selection to enter Visitation Records for each Prospect.
After each visitation bring the Visitation Material to the
computer and enter the necessary information. Date Visited, Who
made the Visit, Was a Decision Made, Purpose of the Visit (Same
as Prospect Type), and the Results of the Visit.
The Function Key assignments are:
ESC : Exit
F1 : Find a Prospect by Last Name
PageDown : Select the Next Prospect
PageUp : Select the Previous Prospect
Edit/Delete Prospect Visitation Records
.......................................
Use this selection to make changes to the Prospect's Visitation
Record.
Function Key Assignments:
ESC : Exit
F1 : Find Prospect by Last Name
F4 : Delete this Visitation Record
F9 : Select Next Visitation Record
F10 : Select Previous Visitation Record
PageDown : Select Next Prospect
PageUp : Select Previous Prospect
9
Browse Prospect Visitation Records
..................................
Use this selection to View all Visitations made to a Prospect.
Function Key Assignments:
ESC : Exit
F1 : Find Prospect by Last Name
F2 : Print a Profile Sheet on this Prospect
F9 : Scroll History Visitation Records
PageDown : Retrieve Next Prospect
PageUp : Retrieve Previous Prospect
10
PROSPECT REPORTS SECTION
Prospect Alphabetic Listing
...........................
Use this selection to print an alphabetic listing of all
Prospects in the computer along with their address, Prospect Type
Code, and Age Group Code.
Note: You will be prompted with a Selection Screen. If you wish
to narrow down Prospects you can enter various parameters for
selection.
Example: If I only wanted EVG Prospects then I would enter EVG
in the 'Type of Prospect' field and only those prospects with
that Code would be printed.
If I wanted Teachers in the Age Group of Adult I would enter
'TEA' in the 'Type of Prospect' field and 'ADU' in the 'Age Group
Code' field. This would print all Adult Teachers.
Also I can narrow my search by the Date the Prospect was Last
Visited. If I enter 02/20/88 in the field 'Not Visited Since' I
would get all Prospects who were NOT visited on or since that
date.
Prospect Profile Sheets
.......................
Use this selection to print Prospect Profile Sheets. These
sheets are extremely handy to have when making a visit to a
Prospect. The report tells you everything about the Prospect,
including all the times he has been contacted, who contacted him,
whether a decision was made or not, and the results of the
contacts.
Note: You will be prompted with a Selection Screen. Follow the
same guidelines as presented under 'Prospect Alpha List' above.
Prospect Contacts/Statistics
............................
Use this selection to obtain a report of statistics. This report
will show how many contacts were made in each Prospect Code and
mode of Visitation. Also shows the percentage of Decisions made.
11
LABELS/MERGE SECTION
Prospect Labels
...............
Use this selection to print labels for Prospects. The Selection
screen will appear. Follow the same guidelines as given under
'Prospect Alpha List'.
Prospect Merge File
...................
Use this selection to create a Mailmerge file to use with your
Wordprocessor. Note: You must have setup the mailmerge type in
the 'SETUP SECTION'.
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OTHER
IDX: The IDX option stands for Index. Use the option when you
need to Re-Index all your Data Files. If you ever turn the
machine off while running this program you will have to Re-
Index your data files. Also if you change a Prospects Name
you will have to select this option.
DIR: This has been added so you can see a directory of your
disk.
Additional Church Related Programs
..................................
Church Membership System.
Also available from me is a Church Membership Program. This
program handles all Membership, Bible Teaching, Church
Visitation, Member Reporting, Class Rolls, Birthdays,
Anniversaries, Stewardship Contribution, Organizations and
Committees, and More.
For your personal copy send a $65.00 registration fee to:
Ronald Bryan Byxbe
P. O. Box 4761
Dublin, Georgia 31021-4761
(912) 272-1714
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Directory of PC-SIG Library Disk #0716
Volume in drive A has no label
Directory of A:\
CONFIG SYS 22 2-29-88 5:49p
CPS EXE 124960 4-22-88 8:08p
FILES716 TXT 1506 7-01-88 9:26a
GO BAT 12 2-26-88 8:47a
MANUAL TXT 16410 4-22-88 8:04p
README 594 4-22-88 8:02p
6 file(s) 143504 bytes
14336 bytes free