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PC-SIG Diskette Library (Disk #65)
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Information about “DESKTOP 2 OF 2 (#64 FIRST DISK)”
DESKTOP is a LOTUS 1-2-3 worksheet featuring a menu-driven manager's
appointment calendar, phone directory, and more. It is particularly
useful for consultants and people who need to track time and expenses.
DESKTOP is sophisticated and relatively easy to use. The companion
tutorial and documentation disk is available on Disk #65
System Requirements: 265K RAM, two disk drives, LOTUS 1-2-3 version 1A
How to Start: Access through LOTUS 1-2-3
Suggested Registration: $25 (for 2 disks)
File Descriptions:
The First Disk Contains:
DTCOPY BAT Makes copies of Desktop
COPYIT BAT Batch file to copy DESKTOP DTCOPY BAT Batch file
DESKTOP WKS DESKTOP main worksheet
SAMPLE WKS DESKTOP sample worksheet
The Second Disk Contains:
DESK DOC Documentation for DESKTOP.
INSTRUCT WKS DESKTOP instruction worksheet.
DESK.DOC
DESK.DOC
DOCUMENTATION FILE FOR DESKTOP
DOCUMENTATION FILE FOR DESKTOP
DOCUMENTATION FILE FOR DESKTOP
1.0 DESKTOP DISTRIBUTION NOTICE
Desktop is being distributed under the "Freeware"
concept. For those of you unfamiliar with it, here's how it
operates. You may send two preformatted double-sided
diskettes to us using either DOS 1.1 or 2.0, a prepaid disk
mailer, and your name and address. We will send you a
complete copy of Desktop and its associated sample and
documentation files. If the product does not meet your
needs, please pay nothing. If the product does meet your
needs, we would appreciate a contribution of whatever you
feel is appropriate. We suggest a donation of $25.00 as an
appropriate amount, but contributions are completely
voluntary though encouraged.
If you do not wish to send disks and a prepaid mailer,
you may just send the contribution to us, and we will pay for
the costs of the diskettes (double-sided only) and mailer.
Contributors of whatever nature will be placed on our mailing
list for revisions, program updates, and future products.
The Freeware concept was initially developed by Andrew
Fluegelman. The term "FREEWARE" is a trademark of The
Headlands Press. The Headlands Press provides a catalog of
information about Freeware products available from multiple
sources. They may be contacted at PO Box 862, Tiburon, CA
94920 or Source: TCP204.
Whether or not you contribute, you are encouraged to
copy and distribute this program subject to the following
restrictions:
1. Do not distribute altered copies. You may
distribute a separate set of alterations if you like. If you
make alterations, we'd like to see them.
2. Desktop is to be distributed as a complete
"distribution copy" only. Copy all documentation files when
you distribute it.
3. No fee is to be charged for copying or distributing
the program.
4. Commercial sale of Desktop in any manner is
prohibited without Microcomputer Management's written
permission.
User Groups/Clubs may distribute this product in the same
manner as has been outlined for individuals. So may computer
bulletin boards, though the program and it's associated
documentation is probably too long for telecommunication
Microcomputer Management Page -1-
DESK.DOC
distribution unless error-checking protocols are included by
the service involved.
2.0 Requirements to run Desktop
Desktop is a template for Lotus Development
Corporation's 1-2-3 application program. It is neither
associated with nor sanctioned by Lotus Development
Corporation. It will run under either DOS 1.1 or 2.0, but
requires the following hardware and software for operation:
a. an IBM PC or XT with at least 2 disk drives,
double-sided, 192 K of memory (required by 1-2-3), either a
monochrome or color monitor or both, and optionally, a
printer.
b. Lotus Development Corporation's 1-2-3 program,
release 1A only. Desktop will not work with Lotus' 1-2-3
release 1.0, because the file save/retrieve format has been
changed in the revision by Lotus.
c. the Desktop software, which consists of two disks
and four files, DESKTOP.WKS, SAMPLE.WKS (on disk 1),
INSTRUCT.WKS and this file, DESK.DOC (on disk 2).
3.0 What Desktop Is
Desktop is just that...a simulation of one manager's
desktop. What we do involves (a) getting phone messages, (b)
making and keeping (sometimes) appointments, (c) doodling and
calculating on a scratchpad, (d) running a consulting
business in addition to my other work which requires tracking
client time, and (e) writing memos and letters. Essentially,
Desktop manages these functions in a simple but effective
manner. Desktop is divided into five functional areas (and
several other support ones, like the instructions on-line),
is menu-driven for ease of use, makes heavy use of 1-2-3's
macro and programming capabilities, and is able to print what
is recorded if a printer is connected to the computer. The
file INSTRUCT.WKS on this disk has relatively complete step-
by-step instructions for using each range in Desktop. The
file SAMPLE.WKS on disk 1 shows a partially filled-in real
application file of Desktop from which you can learn. But
the best place to learn about Desktop is either in actual
operation, or by reading Lotus Development Corporation's 1-2-
3 User Manual when things get unclear.
4.0 Suggested Mode of Proceeding
4.1 Boot the computer (i.e., start it with a DOS system
disk. Put your Lotus System Disk in drive A: (or call it
from the hard disk if you have an XT or "souped up" PC), type
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DESK.DOC
"lotus" (no quotes) at the A> prompt, hit return when the
Access Manager comes up on screen, and you'll be in 1-2-3.
Put this disk (disk 2) in your B: drive on a regular machine
or the floppy on a XT and from the main 1-2-3 screen type the
following letters:
"/FD<the letter of the drive with Disk 2>
Carriage Return" (don't type the quotes)
[This command sets the file directory to Desktop's disk 2]
"/FRInstruct Carriage Return" (no
quotes)
[This command tells 1-2-3 to get the file INSTRUCT from
disk 2]
You will be looking at a Desktop worksheet on which
instructions have been printed. You will be in the main
choice menu to begin with, and can "point" with the arrow
keys to any of the available choices for instructions on the
various Desktop options. To escape the menu without making a
choice, either <Esc> or <Ctrl-Break> will do nicely and put
you in 1-2-3's "ready" mode. Move around the INSTRUCT
worksheet, read the steps given for each range, try some of
the secondary menus if you'd like such as ALT + P to print
the instructions, and then exit to practice with SAMPLE.WKS.
4.2 SAMPLE.WKS
Sample.Wks is a sample Desktop worksheet on disk 1 which
you can load, play with, and learn from before engaging
Desktop for real. It has filled in messages (try some finds
and even extracts), a memo about an article we didn't like,
some scratchpad spreadsheet computations, a client list, and
even a partial calendar. Move around the worksheet at will,
either by typing Alt + Z to get the main menu or by going
directly (F5 + range name, like "Instructions") to what you
want to examine. Print the memo; check options with which
you are uncomfortable in the 1-2-3 reference manual.
4.3 DESKTOP.WKS
This is the main template, given to you blank for your
own use. If you follow the suggested learning flow, you
should be ready to use it when you call it up.
5.0 Tips, Pointers, and Caveats
In order to semi-automate DESKTOP, I've made some
choices you may not endorse. They are eminently changeable
of course; that is the beauty of 1-2-3. For instance, the
print menu automatically specifies a date header of the
Microcomputer Management Page -3-
DESK.DOC
current date for whatever you're printing out, and a name
header of the range involved. You may wish to modify this to
your taste, either by mucking around in the menu macros, or
better, by changing the options through 1-2-3's own /PPOH
command. Here are some other things:
5.1 Print Ranges
We set up the print ranges so that the full range would
be printed each time a range was called. So, to take
Messages as an example, you'll get almost three full pages of
output even if your message list is one item long. If you
are not very familiar with 1-2-3, just leave it alone - a
little printer paper won't kill you, and you'll be sure of
getting a list of all your messages, clients, and the like
all
all
whenever you print. If you want to save paper, the on-line
instructions tell you how.
5.2 Menus
Desktop has three different menus you can use. The main
menu you see when you load the template, or when you type Alt
+ Z, is escapable by hitting the <esc> key on your keyboard
at any time. One of 1-2-3's limitations is that if you like
to call menu options by typing the first letter of what you
want to do, 1-2-3 will only go to the first occurrence of
first
first
that letter in a menu. So, to Save and Exit Desktop, typing
"S" won't do it, because 1-2-3 will think you want to go to
the Scratchpad range, and do that instead. Avoid this
problem by pointing the cursor with the arrow keys whenever
you're in a menu. A similar confusion is possible in the
Find menu (Alt + F).
5.3 Macros
It is possible to invoke a macro without meaning to.
For instance, if you hit the Alt + C (clear) macro in any
range without having pre-positioned the cursor at the "clear"
column in the messages range, you're in trouble, right? No,
just hit <Ctrl-Break> to abort this (or any) pending
operation, and all will be as it was. There is no reason if
you're willing to learn them that you cannot invoke the
macros directly, for your own purposes. To see the listing
of macros, sort of a semi-command summary, type F5 Macros.
6.0 Teaching Value of Desktop
1-2-3 is nothing short of an awesome application for
creativity in programming. But awesomeness brings
complexity, and all the help files in the world haven't
simplified 1-2-3 for many users to the point where they feel
comfortable doing useful work with it. Desktop is a step in
the direction of helping you understand some of the fuzzier
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DESK.DOC
corners of 1-2-3, if you want to use it in that way. For
instance, using Desktop as a teaching guide, you can
understand the following things about 1-2-3's abilities:
. creating and invoking user-driven menus.
. creating and invoking user-driven macros,
independently and from menus.
. date manipulation.
. range name creation, use, and protection.
. print automation.
. file save automation.
7.0 Revisions and Such
We hope to be able to add features to this first
revision of Desktop in the future, to catch any errors
that might remain in the programs, and to update you as
necessary and possible. To do so, we need your name and
address. Please send all correspondence, and contributions,
to:
Microcomputer Management
45 Drum Hill Road
Concord, MA 01742
8.0 Disclaimer
Microcomputer Management and any of its program authors
shall have no liability or responsibility to customers or any
other persons or entities with respect to any loss, damage or
problems alleged to be caused directly or indirectly by
programs distributed in any manner by Microcomputer
Management. This disclaimer includes but is not limited to
any interruption of service, loss of business or anticipated
profits, or consequential damages resulting from the use or
operation of our programs.
NOTE: Good computer processing procedure dictates that
the user test all programs, run sample sets of data, and run
Desktop in parallel with the system previously in place for a
period of time adequate to insure that the results of the
computer program are satisfactory.
9.0 Command Summary
Only three commands, besides the rudimentary ones of
loading 1-2-3 and Desktop, are necessary to use the system.
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DESK.DOC
They are:
1. Alt + z: this calls up the main
menu, which allow you to go to any of Desktop's five
operating ranges at will. Instructions within the range
itself will help you make entries.
2. Alt + f: The "Findit" menu. This
menu presupposes that you have entered some search criteria
in the relevant (messages or appointments) range to be
searched, and are prepared to engage the search.
3. Alt + p: The "Print" menu. This
menu allows you to print any of Desktop's operating ranges at
will.
In addition, you can dive down further into Desktop's
macro commands if you'd like to learn more than this
rudimentary way of operating the system. For instance, by
typing F5, then the word "macros" (no quotes), you can
examine all of Desktop's macro functions and invoke them
anywhere on the spreadsheet you'd like by typing Alt plus the
letter of the macro in which you are interested. So to enter
a date, you could type Alt + D.
Microcomputer Management Page -6-
FILES65.TXT
Disk No: 65
Program Title: DESKTOP (Disk 2 of 2)
PC-SIG version: 1.1
This is the companion disk to #64 DESKTOP. DESKTOP is a LOTUS 1-2-3
worksheet featuring a menu-driven manager's appointment calendar, phone
directory, and more. It is particularly useful for consultants and
people who need to track time and expenses. This disk contains program
documentation and instructions.
Usage: Desktop Organization, Time Management.
Special Requirements: Two disk drives and LOTUS 1-2-3 version 1A.
How to Start: Access through LOTUS 1-2-3.
Suggested Registration: $25 (for two disks).
File Descriptions:
DESK DOC Documentation for DESKTOP.
INSTRUCT WKS DESKTOP instruction worksheet.
PC-SIG
1030D East Duane Avenue
Sunnyvale Ca. 94086
(408) 730-9291
(c) Copyright 1985,86,87,88,89 PC-SIG, Inc.
GO.TXT
╔═════════════════════════════════════════════════════════════════════════╗
║ <<<< Disk No: 65 Desktop 2 of 2 (#64 First Disk) >>>> ║
╠═════════════════════════════════════════════════════════════════════════╣
║ ║
║ To start the files on this disk, access them through Lotus 1-2-3. ║
║ ║
╚═════════════════════════════════════════════════════════════════════════╝
Directory of PC-SIG Library Disk #0065
Volume in drive A has no label
Directory of A:\
DESK DOC 15427 7-18-83 9:39a
FILES65 TXT 846 12-16-88 2:30p
GO BAT 38 10-19-87 3:56p
GO TXT 540 12-02-88 8:51a
INSTRUCT WKS 116480 7-17-83 7:55p
5 file(s) 133331 bytes
25088 bytes free